• It is possible to ask a proxy to request a certificate on your behalf. In this case, the proxy will need to send a copy of his/her official photo identification, a copy of your official photo identification, and the Letter of Authorization signed by you when making the request. (See the section on Acceptable Forms of Identification.)
• If you did not graduate from Mita Campus, please apply to the campus you graduated from.
• Certificates will not be issued if the application and/or documents contain errors or are incomplete. If we cannot get in touch with you for three months from the day we receive the documents, all documents will be returned.
• Only originals of the certificates will be issued. We will not send you a copy by fax or e-mail.
• Be sure to send the following.

1. A copy of your official photo identification

See the section on Acceptable Forms of Identification.
The copy must be a clear, full size copy.

2. Application form

Download the following application form and fill it out. If you have trouble downloading the form, please prepare a document that clearly states the following.
(a) Your name in English (If you require Japanese certificates, we also need your name in kanji or katakana.)
(b) Date of birth
(c) Affiliation (faculty or graduate school, department, major, class)
(d) Student ID number (Leave blank if unknown.)
(e) Month and year of graduation, completion, or withdrawal
(f) Type of certificate (English or Japanese) and number of copies required
(g) Whether the certificates should be sealed in envelopes and how (If necessary, give detailed instructions, e.g., which certificates should be placed in which envelope, how many certificates should be placed in each envelope.)
Note: Be sure you check with the persons you need to submit the certificates to before applying. We will not be able to seal certificates in envelopes once they have been sent to you.
(h) Your contact details (home address, telephone number, and daytime contact details [mobile number, e-mail address, etc.])

3. Certificate fee

• 500 yen per copy.
  
• We only accept money orders (郵便定額小為替, yūbin teigaku kogawase issued at any post office in Japan) or cash (Japanese yen only).
• Do not fill out the Recipient (指定受取人) and Address and Name (おところ・おなまえ) fields on the money order. We may not be able to process it for payment if you fill out these fields. Please also note that we will not be able to accept money orders that were not issued in the past six months.
• If you wish to send cash, please send it by registered mail. Money should not be sent by ordinary mail as this may lead to problems such as damage to envelopes containing coins.
• We will not accept stamps as a form of payment.

4. A return-mail envelope (We will not send the certificates to an "in care of" address.)

• We will only send the certificates by post (standard mail). We will not send them by registered mail or courier.
• All certificates are A4 in size.
• Envelope sizes to send certificates ・Regular envelope ("nagagata 3" size [120 mm × 235 mm], standard size envelope): certificates folded twice ・Large envelope for A4 size documents ("kakugata 2" size [240 mm × 332 mm], nonstandard size envelope): certificates are not folded ・Large envelope for B5 size documents ("kakugata 3" size [216 mm × 277 mm]; nonstandard size envelope): certificates sealed in envelopes
• English certificates may consist of two pages so postage may differ.
• Estimate of postage (domestic) ・If you place the stamps in the envelope instead of affixing them to the envelopes, we will return the surplus.

5. Where to submit

General Affairs and Inquiries Group (certification services)
Office of Student Services
Keio University
2-15-45 Mita, Minato-ku, Tokyo 108-8345

• The letter must clearly indicate the principal authorizing the proxy to make a request for and receive certificates on his/her behalf.
• Click here for a sample Letter of Authorization. If you have trouble downloading the file, please prepare a document that clearly states the following.
  1. Date
  2. Name (and seal or signature), date of birth, address, daytime contact number, and e-mail address of the principal<
  3. Name, date of birth, address, daytime contact number, and e-mail address of the proxy
• If the principal is living overseas,
  - a copy of his/her passport photo page must be submitted.
  - the principal's signature on the Letter of Authorization must be the same as that on his/her passport.

The certificates for those who were enrolled in correspondence courses or as non-degree students cannot be issued at Office of Student Services on Mita Campus.

Please visit the web page for those who were enrolled in correspondence courses and non-degree students (non-degree students [for credit], non-degree students [non-credit], and research students)(Japanese language only)

Please note that this procedure is separate from the procedure to change your name at the Office of Alumni Affairs.

1. Certification of Individual Records or the Family Register, or Residence Certificate printed with the maiden name, issued within the last three months/ Japanese Driver's License printed with the maiden name
Write the faculty or graduate school you graduated from, your department, major, class, student ID number (if you remember), year of graduation, current name in English and in kanji or katakana, date of birth, current address, telephone number, and place of employment in the blank space of the certificate.
If you are applying online, please upload an image of your certificate.

2. Identity document with your current name
If you are applying in person, please bring the original with you.
If you are applying by mail, please send a copy of your identity document.
If you are applying online, please upload an image of your identity document.

After you complete the procedures with the Office of Student Services, we will notify the Office of Alumni Affairs of the changes. If this is unnecessary, please let us know.

If you have any questions, please contact us.

General Affairs and Inquiries Group (certification services)
Office of Student Services
Opening Hours: 10:00 a.m. to 4:00 p.m.(From Apr. 1, 2021)
Keio University
Tel: +81-3-5427-1549
E-mail: certification（★）info.keio.ac.jp
※Please replace （★） with @ when sending e-mail.