慶應義塾 Keio University

Certificates for Alumni

This page is meant for those who have already graduated (completed or withdrew after fulfilling course requirements) from an on-campus academic program.
If you are currently a Keio student, are attending or have attended correspondence courses, please visit keio.jp or the website for correspondence courses.(Website is only available in Japanese.)


Limiting the spread of COVID-19

*Please note that some campuses are not currently allowing outside visitors.Please confirm whether you are permitted to enter a campus before going in person to make your request.


Please confirm the following precautions when coming on campus

  • When entering the campus, a body temperature check will be conducted, and persons with a fever of 37.5 degrees or higher will not be allowed to enter. It is also mandatory to wear a mask.
  • Please return home immediately if you are feeling unwell or exhibiting symptoms of a cold, etc.


Scheduled system maintenance and corresponding interruptions to certificate issuance services

Dates that certificate issuing services are suspended due to system maintenance (printing at convenience stores)
9:00-17:00 December 6, 2022 (Tues.) *Tentative
9:00-17:00 December 13, 2022 (Tues.) *Tentative


Contents


News (Last updated: December 2, 2022)

  • Certificate issuance paused due to system maintenance
  • EMS rates and mailing zones changed as of June 1, 2022, per the Japan Post website. Click here for details.


Fees for Issuing Certificates

500 yen for one copy of a Japanese or English certificate
*If you use the online system to print the certificate at a convenience store there will be a 60 yen printing fee per page.
If you use the online system and choose to have certificates mailed to your residence, there will be an additional 450 yen administrative and shipping charge.



How to Apply for Certificates

1. Online requests (and printing at a convenience store)

It is possible to issue an official certificate using a convenience store near you. Check here for details on how to do this.

 Eligibility
Eligibility
 Eligibility
Certificates that can be issued
 Eligibility
Fees
Those who graduated,
completed, or withdrew from their academic program
(after completing the required coursework load without submitting a final thesis) as a full-time degree student since March 1991.
(Some exceptions apply. Click here for details.)
・Certificate of Graduation (Completion)
・Notification of Withdrawal upon Completion of Course Requirements 
・Transcript of Academic Record
500 yen per copy +
60 yen printing fee per page

    【Important notes】
  • If you are using this service for the first time, it will take approximately one business day until you can submit an official request to issue your desired certificate. This time is used to confirm your registration details and verify your personal identification materials.
  • The certificates issued using this service are printed with digitally watermarked POPITA technology to prevent forgery. This means that you will not be able to make copies of the certificates. If you have received a certificate issued at a convenience store that uses POPITA technology, you can verify whether the certificate is authentic. Please see herefor more details.
  • Certificates issued using digital watermarks from POPITA are not accepted by the Ministry of Foreign Affairs (ministry and diplomatic missions overseas). If you need to submit certificates to the Ministry of Foreign Affairs, please use one of Keio's other methods.
    *POPITA is a registered trademark of NTT Advanced Technology Corporation.

1. Online requests (and printing at a convenience store)

System maintenance and other service interruptions

Due to system maintenance, Keio's certificate issuing service will be unavailable during the following period.
We apologize for the inconvenience.

■Maintenance schedule
9:00-17:00 December 6, 2022 (Tues.) *Tentative
9:00-17:00 December 13, 2022 (Tues.) *Tentative


■Effect on service
・Users will not be able to log in to their accounts or request to have a certificate issued. Furthermore, first-time users will be unable to register or receive approval from the university to use the service.
・Even if you go to a convenience store to pay to issue your certificate during the maintenance period, the system will not be able to provide you with all of the necessary printing credentials. We recommend that you complete any payments prior to the maintenance period.
・If you have already paid to issue your certificate ahead of the scheduled maintenance period, you will be able to print the certificate at a convenience store during this time (as long as it is within seven days of requesting the certificate).

*Caution* Paying at FamilyMart or Lawson
・While you will be able to use the "Smart Pit Number" to pay for your certificate, you will have to wait until after the website comes back online in order to receive your "User ID Number" which is necessary to print the certificate. We recommend that you complete any payments prior to the maintenance period.

*Caution* Paying at Seven-Eleven
・While you will be able to use the "Payment Reference Number" or "Payment Slip" to pay for your certificate, the "Printing Reservation Number" which is necessary to print the certificate might be delayed for up to a full day. We recommend that you complete any payments prior to the maintenance period.

*We will perform periodic maintenance checks towards the end of the Spring and Fall Semesters (late September/Late March-Early April).
Details will be made available as soon as the maintenance schedule is finalized.

Eligible users and certificates

Eligibility

This system is available to those who graduated, completed, or withdrew (after completing the required coursework) from a Keio University undergraduate faculty, graduate school, or professional program as a full-time degree student since March 1991.

*For those who graduated from the School/Graduate School of Medicine, the system is only available to those who graduated, completed, or withdrew (after completing the required coursework) since March 2011.
*For those who graduated from the Faculty/Graduate School of Pharmacy, the system is only available to those who graduated, completed, or withdrew (after completing the required coursework) since March 2009.
*For those who were admitted to the Graduate School of Business Administration (KBS), the only ones eligible to use the system are those who were admitted after April 2000 and completed, or withdrew (after completing the required coursework) from the academic program since March 2002.
*Those who withdrew from an on-campus academic program prematurely, correspondence course students, or those considered "non-degree students" (non-degree students (for credit), non-degree students (non-credit), and research students) are NOT eligible to use this system.
*Those who graduated from the Junior College of Nursing or the Kyoritsu University of Pharmacy are NOT eligible to use this system.
*Currently enrolled Keio Students are not able to apply from this page. Please use the Keio University Student Website's "Information about Certificates" page instead.

Certificates that can be issued

  • Certificate of Graduation (Completion)
  • Notification of Withdrawal upon Completion of Course Requirements
  • Transcript of Academic Record


*(Faculty of Pharmacy) As the certificate of graduation used for the National Examination for Pharmacists differs from a regular diploma, you will not be able to apply for it online. Please contact the Faculty of Pharmacy directly.

*Certificates printed at convenience stores cannot be "securely sealed" (sealed in an envelope and delivered).

How to request to have a certificate issued (first-time users)


First-time users must register to use the system First-time users must register to use the system
*Initial registration takes approximately one business day in order for Keio to verify registration details and personal identification materials. After this process is completed, users will be able to submit requests to issue official certificates.
【First-time Users】
Initial Registration


Initial Registration (first-time user application) -Process for issuing a certificate

  1. Access the "login page"
  2. Enter your email address *This will generate an automatic confirmation email to your given address
  3. Continue to the applicant information registration page and submit the given fields. (Please complete the "procedures for changing one's name" if necessary.)
  4. The university (the office from your affiliated campus) will verify your proof of identification and approve your registration. *This process takes approximately one business day.
  5. Log in for the first time (using the initial password provided to you through your registered email.)
  6. Set up your personal password (this completes the registration process.)
  7. Select which certificate you wish to print.
  8. Select which convenience store you wish to use to print the certificate (Seven-Eleven, FamilyMart, Lawson)
  9. Choose a payment method
  10. Complete your payment
    *Once your payment has been processed, you will receive an email with the information needed to print the certificate at your chosen convenience store.
    (For Seven-Eleven, you will receive a "Printing Reservation Number. For FamilyMart and Lawson, you will receive a "User ID Number.")
  11. Issue the certificate at your chosen convenience store.


Other notes for Initial Registration (first-time user application)

In general, applications will be processed by 5:00 p.m. the next business day. However, should there be any discrepancies between your application and Keio's enrollment database, it may take longer than usual to approve your registration.

  • Your registration will be processed and approved by the office on the campus where you graduated, completed your program, or were enrolled at when you withdrew from the university. In general, these offices will not be able to process requests during weekends, national holidays, summer and winter holidays, January 10 (the Anniversary of Yukichi Fukuzawa's Birthday), and April 23 (Keio Foundation Day).
    Service Hours and Contact Information for each Campus
  • Please enter your current legal name under "applicant information."
  • For the "Academic Program," select whichever is relevant to the certificate you wish to receive. For instance, if you need an undergraduate degree certificate, select "Undergraduate Faculty (Bachelor's Degree)" from the available options. If you need certificates for multiple academic programs such as a diploma for an undergraduate and graduate degree, first enter your enrollment details for only one of your programs. After you log in to your account, you will then be able to select "Add Another Student ID Number" from the system menu.
  • Make sure that your inbox is set up so that you can receive emails from "no-reply-crt@info2.keio.ac.jp"
  • As a general practice, certificates will display your name as it was when enrolled in your academic program. (If you have completed the procedures for changing your name in the system, the certificates will display your newly registered name.) If you have changed your name since leaving Keio University (graduated, completed, or withdrew from your program), and you wish for your issued certificates to display your current name, please complete the process for changing your name through the applicant information registration page during your initial account setup.

Procedures for changing one's name or surname, or reverting to one's previous name

  • Depending on when you were enrolled at the university, your name (written in alphabetic characters) may not be registered in the enrollment database. For such individuals, certificates may not immediately be available to be printed using alphabetic characters the day your registration to use the online system is approved. In such cases, please log in after 7:00 a.m. the next day to complete your certificate issuance request.

How to request to have a certificate issued (previous users)


For those who have already made an account and used this service (and who remember which email address they registered) please go to the login page.
Previous Users
login page


The process from login to issuing a certificate

  1. Access the"login page"
  2. Enter your registered email address and personal password.
  3. Select which certificate you wish to print.
  4. Select which convenience store you wish to use to print the certificate (Seven-Eleven, FamilyMart, Lawson)
  5. Choose a payment method
  6. Complete your payment
    Once your payment has been processed, you will receive an email with the information needed to print the certificate at your chosen convenience store.
    (For Seven-Eleven, you will receive a "Printing Reservation Number. For FamilyMart and Lawson, you will receive a "User ID Number.")
  7. Issue the certificate at your chosen convenience store.

Service Guide and Precautions for using this Service

Convenience stores that can be used:

FamilyMart, Lawson, and Seven-Eleven stores (listed in alphabetical order) in Japan that have multi-functional photocopying machines.
(This service cannot be used outside of Japan)

Service availability

24 hours a day, 365 days a year
*excluding periods that some services may be suspended due to website or university maintenance
*We will perform periodic maintenance checks towards the end of the Spring and Fall Semesters (late September/Late March-Early April).
Details will be made available when maintenance schedules are finalized.

Payment methods for issuing certificates, etc.

Credit cards: VISA, Master Card, JCB, American Express, Diners Club
Payment methods for issuing certificates, etc. Credit cards: VISA, Master Card, JCB, American Express, Diners Club Convenience stores (cash payments): FamilyMart, Lawson, Seven-Eleven Other forms of payment: D-Barai, Softbank Matomete Shiharai, LINE Pay, PayPay, Apple Pay
*You will not receive a receipt (ryoshusho) after paying for this service. If you need a receipt (ryoshusho), please make your request to issue a certificate directly at the reception desk on campus. If you are paying in cash at a convenience store, you will receive a regular "receipt of payment" or "itemized receipt of purchased items."

Printing Time Limit

Seven days after submitting your request.
*Requests will expire and no longer be available to print after midnight on the 7th day elapsed since your request was submitted. Please be aware that fees will not be reimbursed.
*If making the payment at a convenience store (cash payments), please pay at the store within the first 7 days of submitting your request.

Precautions for using this service

  • If you have submitted a request for the wrong number or type of certificates, we cannot offer refunds for any reason once the issuance fees have been paid.
  • Certificates printed at convenience stores cannot be "securely sealed" (sealed in an envelope and delivered). If you need your certificate to be securely sealed, please use one of Keio's other methods to issue a certificate. Please note that we cannot generate refunds once you have paid the issuance fee for any reason, including if you were unable to have your certificate securely sealed
  • The certificates printed using this service will carry a digital watermark with POPITA to prevent forgery. This means that you will not be able to make copies of the certificates.
    *POPITA is a registered trademark of NTT Advanced Technology Corporation.
  • Certificates issued using digital watermarks from POPITA are not accepted by the Ministry of Foreign Affairs (ministry and diplomatic missions overseas). If you need to submit certificates to the Ministry of Foreign Affairs, please use one of the Keio's other methods.
  • Multi-functional photocopy machines
    Seven-Eleven These stores often have Fuji Xerox multi-functional photocopy machines installed that are compatible with "Netprint." Click here for more details Multi-functional photocopy machines may not be available at some locations. Click here to search for stores.
    FamilyMart,
    Lawson
    These stores often have Sharp Corporation multi-functional photocopy machines that are compatible with "Network Print Service." Click here for more details.
    "Network Print" may not be available at some locations. Click here to search for stores.
  • How to pay using cash at convenience stores
    Seven-Eleven Bring the "Payment Reference Number" or "Payment Slip" that you received after submitting your request to the register at your chosen convenience store.
    When using the "Payment Reference Number," you can either print it out or write it down ahead of time. When using a "Payment Slip," either print it out or use a smartphone to scan at the convenience store.
    *If you wrote down your "Payment Reference Number," tell the staff at the convenience store that you are "making a payment for an online purchase."
    You can complete the transaction as follows:
    Seven-Eleven:Payment methods
    FamilyMart
    Lawson
    These locations use "SmartPit," a convenience store cash payment system. You can use the "SmartPit number" received when you submitted your online request in order to generate an "application ticket" through your local convenience store's multimedia terminal. You then pay at the cash register. You can complete the transaction as follows
    FamilyMart: Multimedia terminal "FamiPort"
    ・Lawson: Multimedia terminal "Loppi"

Inquiries:

For questions or inquiries regarding payment methods or the online system (having trouble logging in, did not receive an email, etc.)

Certificate issuance service call center (available 24 hours a day)
Weekdays 9:00--17:00 : 052-265-8397
Weekdays 17:00--9:00 the following day, and all day on weekends and holidays : 06-6809-4327

*For inquiries concerning the content of certificates such as enrollment details, grades, or similar issues, please contact the Academic Affairs Office at the campus where you graduated, completed your academic program, or were enrolled at when you withdrew from the university.



2. Online requests (certificates received by post)

You do not need prior approval to use this service. Payments can only be made using credit cards. Check here for details on how to do this.

Eligibility
Eligibility
Eligibility
Certificates that can be issued
Eligibility
Fees
Those who have graduated, completed,
or withdrawn from an academic program on campus
as a full-time degree student at any point in time.
All certificates
(some exceptions apply. Click here or details)
500 yen per copy +
450 yen processing fee +
shipping

2. Online requests (certificates received by post)

News

Scheduled system maintenance and corresponding interruptions to certificate issuance services

・None scheduled at this time


International Shipping

<Express Mail Service (EMS)>
EMS rates and mailing zones changed as of June 1, 2022, per the Japan Post website. Prices for online requests for certificates (mailed to recipient) therefore will reflect these changes as follows.


New Districts & Fees

Zone 1 (China, Korea, Taiwan): 1,501 yen
Zone 2 (Asia-excluding China, Korea, and Taiwan): 1,951 yen
Zone 3 (Oceania, Canada, Mexico, the Middle East, and Europe): 3,201 yen
Zone 4 (The U.S.A.-including Guam and other territories): 3,951 yen
Zone 5 (Central America-excluding Mexico, South America, and Africa): 3,651 yen

*This includes the price of the envelope

<Extended delays and interruptions in international shipping systems>
The COVID-19 pandemic has caused significant delays, cancellations, and suspensions in international shipping systems.
Please note that if EMS has been suspended for the country you have selected, we will be unable to send your documents to the designated address.
To check whether EMS is currently available in your region, please check the Japan Post website . If EMS is not available for the country you wish to ship to, first contact the office at the campus where you graduated, completed your academic program, or were enrolled at when you withdrew from university.

*Please note that we cannot generate refunds once you have paid the issuance fee for any reason, including if EMS has been suspended for your area.



How to submit a request

All procedures necessary for requesting certificates can be completed online.
You can access the system using the link below. Please read the service guide and precautions for using this service beforehand.

Keio University Certificate Issuance System
(external site)

【Important notes】
  • Currently enrolled Keio students, correspondence course students, "non-degree students" (non-degree students (for credit), non-degree students (non-credit), research students) are NOT eligible to use this system to receive certificates.
  • (Faculty of Pharmacy) As the certificate of graduation used for the National Examination for Pharmacists differs from a regular diploma, you will not be able to apply for it online. Please contact the Faculty of Pharmacy directly
  • You cannot request to issue a Teacher Training certificate online. Follow the steps listed on the "Ways to request to have a certificate issued" section of the Teacher Training Center website. (Website is only available in Japanese.)


Service Guide and Precautions for using this Service

  1. Requests are processed according to campus or academic affiliation. If you need certificates from multiple campuses, please request them individually from the campuses in question.
  2. In addition to the issuance fee and shipping fee, each time you submit a request a processing fee of 450 yen will be added to your order.
  3. The maximum number of certificates you can receive per request may not exceed 10 sheets of paper.
  4. We also require that you upload an image file containing proof of identification. File format JPG or PDF; File size 300 KB or smaller.
  5. If your desired certificate is not listed in the request form, enter its name and related details in the "Other" field.
    Examples: Curator Certificate, Librarian Certificate, Certificate of Credit Acquisition at the Open University of Japan, request forms (LSAC Transcript Request Form, WES Academic Records Request Form, NY Bar Form Law School Certificate, etc.)
    For the Faculty of Science and Technology or Graduate School of Science and Technology, please contact their office before filling out your request.
      Faculty of Science and Technology (Yagami) Office of Student Services: 045-566-1463
  6. While transcript request forms and prescribed forms for the place you plan to submit the certificates can be uploaded as PDFs, in cases where the original is required, please send it separately by post. In such cases, please inform us that you are sending the original documents by leaving a comment in the "Notes" field.
  7. Only original certificates can be issued. It is not possible for us to send PDFs or Fax copies of certificates.
    Please let us know in advance if you wish to ship certificates to a country or region where EMS postal services have been suspended.
    Similarly, if you need to send certificates to organizations outside of Japan through a method other than mailing the documents, please contact us beforehand.
  8. Certificates can only be sent directly to the applicant or to overseas graduate schools and designated international institutions. It is possible to designate two postal destinations per request, but only one destination for domestic mail.
  9. Please notify us in the "Notes" field if you wish to be informed when an EMS package has been dispatched and need the tracking number. We will contact you by email. (However, this does not apply for the Faculty of Policy Management, the Faculty of Environment and Information Studies, and the Graduate School of Media and Governance)
  10. It is not possible to cancel or amend postage fees (or the destination) or change the number of certificates issued after the payment has been completed. We are unable to generate refunds for any reason. If you need additional certificates, please make a separate request for the remaining amount. (This will incur a separate shipping and processing fee.)


(3) Requesting certificates in person (at the office on the campus where you graduated, completed your academic program, or were enrolled when you withdrew from university.)

You can apply for and receive all certificates handled by the Office of Student Services. Check here for details on how to do this.

Eligibility
Eligibility
Eligibility
Certificates that can be issued
Eligibility
Fees
Those who have graduated, completed,
or withdrawn from an academic program on campus
as a full-time degree student at any point in time.
All types of certificates 500 yen per copy

(3) Requesting certificates in person (at the office on the campus where you graduated, completed your academic program, or were enrolled when you withdrew from university.)


Please be aware of the following things when requesting to issue certificates on campus.

・When entering campus, a body temperature check will be conducted. Anyone with a fever of 37.5 degrees or higher will not be allowed to enter. Masks are mandatory.
・Please refrain from coming to campus if you are feeling unwell or exhibiting symptoms of a cold, etc.

How to submit a request

For details, please check the webpage of the campus where you graduated, completed your academic program, or were enrolled at when you withdrew from university.


*Submitting requests to issue Correspondence Course certificates in person or by post is only available through the Office of Correspondence Courses at Mita Campus.For details, please refer to the website for Correspondence Courses .



4. Requesting certificates in person (at an office that differs from the campus where you graduated, completed your academic program, or were enrolled when you withdrew from university.)

Some certificates can be requested and issued from any Keio Campus regardless of whether you graduated (or completed your program or withdrew from university) from that campus.
Check here for details on how to do this .

Eligibility
Eligibility
Eligibility
Certificates that can be issued
Eligibility
Fees
Those who graduated, completed,
or withdrew from university
as a full-time degree student since March 1991.
(Some exceptions apply. Click here for details.)
Varies by undergraduate faculty
and graduate school.
Click here for details.
500 yen per copy

4. Requesting certificates in person (at an office that differs from the campus where you graduated, completed your academic program, or were enrolled when you withdrew from university.)


Please be aware of the following things when requesting to issue certificates on campus.

  • When entering campus, a body temperature check will be conducted. Anyone with a fever of 37.5 degrees or higher will not be allowed to enter. Masks are mandatory.
  • Please refrain from coming to campus if you are feeling unwell or exhibiting symptoms of a cold, etc.

How to submit a request

Some certificates can be requested and issued from any Keio Campus regardless of whether you graduated (or completed your program or withdrew from university) from that campus.
Eligibility is for those who graduated, completed a degree program, or withdrew from the university from March 1991 onward.However, please note that there will be variations by date of graduation, program completion, or withdrawal from university for the applicable courses at the School of Medicine, Graduate School of Medicine, Graduate School of Business Administration, Faculty of Pharmacy, and Graduate School of Pharmaceutical Sciences.

Certificates available for issue

Same-day issuance of certificates is available from the service desks during service times at respective campuses.
Issued Campuses: Mita, Hiyoshi, Yagami, Shonan Fujisawa, Shinanomachi, Shiba-Kyoritsu

Undergraduate faculty/graduate school from which graduated/completed degree program/withdrew from the universityGraduated on/completed degree on/withdrew from the university on (month year)Certificate types
Faculty of Letters, Faculty of Economics, Faculty of Law, Faculty of Business and Commerce, Faculty of Science and Technology, Faculty of Policy Management, Faculty of Environmental Management, Faculty of Nursing and Medical Care

Graduate School of Letters, Graduate School of Economics, Graduate School of Law, Graduate School of Human Relations, Graduate School of Business and Commerce Law School, Graduate School of Science and Technology, Graduate School of Media and Governance Graduate School of Health Management, Graduate School of System Design (SDM) and Management, Graduate School of Media Design (KMD)
Graduated / completed degree /
withdrew from university from March 1991 onward
・[Japanese/English] Certificate of Graduation
・[Japanese/English] Certificate of Completion
・[Japanese/English] Transcript of Academic Record
・[Japanese/English] Certificate of Withdrawal
・[Japanese/English] Doctoral Programs Notification of Withdrawal upon Completion of Course Requirements
Conferred doctoral degree from
April 2013 onward
・[Japanese/English]Certificate of Doctoral Degree Conferment ※①
School/Graduate School of Medicine Graduated / completed degree /
withdrew from university from March 2011 onward
・[Japanese/English] Certificate of Graduation
・[Japanese/English] Certificate of Completion
・[Japanese/English] Transcript of Academic Record
・[Japanese/English] Certificate of Withdrawal
・[Japanese/English] Doctoral Programs Notification of Withdrawal upon Completion of Course Requirements
Conferred doctoral degree from
April 2013 onward
・[Japanese/English]Certificate of Doctoral Degree Conferment ※①
Graduated / completed degree /
withdrew from university from
March 1991 to September 2010
・[Japanese/English] Certificate of Graduation
・[Japanese/English] Certificate of Completion
・[Japanese/English] Certificate of Withdrawal
・[Japanese/English] Doctoral Programs Notification of Withdrawal upon Completion of Course Requirements
Faculty of Pharmacy/Graduate School of Pharmaceutical Sciences Graduated / completed degree /
withdrew from university from March 2009 onward
・[Japanese/English] Certificate of Graduation
・[Japanese/English] Certificate of Completion
・[Japanese/English]Transcript of Academic Record
・[Japanese/English] Certificate of Withdrawal
Conferred doctoral degree from
April 2013 onward
・[Japanese/English]Certificate of Doctoral Degree Conferment ※①
Withdrew from doctral programs upon completion of course requirements from March 2015 onward ・[Japanese/English] Doctoral Programs Notification of Withdrawal upon Completion of Course Requirements
Graduate School of Business Administration Enrolled from April 2000 onward and completed degree / withdrew from university from March 2002 onward ・[Japanese/English] Certificate of Completion
・[Japanese/English] Transcript of Academic Record
・[Japanese/English] Certificate of Withdrawal
・[Japanese/English] Doctoral Programs Notification of Withdrawal upon Completion of Course Requirements
Conferred doctoral degree from April 2013 onward ・[Japanese/English]Certificate of Doctoral Degree Conferment ※①
Completed degree / withdrew from
university from March 1991 to September 2001
・[Japanese/English] Certificate of Completion
・[Japanese/English] Certificate of Withdrawal
・[Japanese/English] Doctoral Programs Notification of Withdrawal upon Completion of Course Requirements


※① Certificate of Doctoral Degree Conferment are issued to both persons who obtained a degree by dissertation or by coursework after withdrawal without thesis submission.

Certificates not available for issue

*The below certificates will be handled only at the campus of graduation/degree completion/withdrawal from the university. *

  • Persons who graduated/completed degree/withdrew from the university before September 1990
  • Applications by post
  • Prescribed form certificates
  • Request form
  • Certificates which can be sent overseas
  • Doctoral Degree Conferral Certificate before March 2013 (for Doctoral Program graduates who acquired degrees following Withdrawal from the Doctoral Program [After the Completion of Required Course Work without Submission of a Thesis])
  • Other certification including unique certificates for each undergraduate faculty (e.g. Certification of Curator/Librarian Qualification), special certificates, and certificates needed for the confirmation of specific criteria
  • Graduate School of Business Administration:[Japanese/English] Transcripts of Academic Record for completion or withdrawal (Japanese/English) in September 2001 or earlier
  • Faculty of Nursing and Medical Care
  • Kyoritsu University of Pharmacy Program completion/withdrawal in March 2008 or earlier
  • Nursing School, School of Medicine
  • School of Medicine/Graduate School of Medicine:[Japanese/English] Transcripts of Academic Record for completion or withdrawal in September 2010 or earlier


Please only visit us after contacting us in advance regarding any points about which you remain unclear.



5. Requesting certificates by mail (certificates received by post)

Please send the "request form," "proof of identification," "certificate issuance fee" (in the form of a postal money order or similar payment form), and "return postage (with the stamps affixed)" to issue the certificates for shipping. Check here for details on how to do this.

対象者
Eligibility
対象者
Certificates that can be issued
対象者
Fees
Those who have graduated,
completed, or withdrawn from an academic program on campus
as a full-time degree student at any point in time.
All types of certificates 500 yen per copy +
return postage stamps

5. Requesting certificates by mail (certificates received by post)

How to submit a request

For details, please check the webpage of the campus where you graduated, completed your academic program, or were enrolled at when you withdrew from university.


*Submitting requests to issue Correspondence Course certificates in person or by post is only available through the Office of Correspondence Courses at Mita Campus. For details, please refer to the website for Correspondence Courses(Website is only available in Japanese.).



Guide to issuing official certificates at each campus



Service hours and contact information

Certificates cannot be issued on Saturdays, Sundays, national holidays, school holiday (January 10), and during the university summer and winter break periods as the office is closed.
※Please replace (★) with @ when sending e-mail.

CampusService deskService desk times/Contact
Mita Campus
※Temperature checks and access management requiring persons other than Keio students, faculty, and staff members to record their entry are implemented at respective gates.

Please request certificates through the online application system or by mail.

Office of Student Services Keio alumni certificates
(B1F, South School Building)
Weekdays:10:00~16:00
TEL:03-5427-1549
E-mail: certification(★)info.keio.ac.jp
Hiyoshi Campus (Independence Wing)
Closed from JAN to APR
※For the immediate future, Hiyoshi Campus is divided into different areas, for which separate entry checks will be conducted. Entry to Independence Wing is via A-1 area.

Learning Facility Services Section, Office of Student Services
(Independence Wing, 1F)

Weekdays:9:00~11:30
12:30~16:00
Closed from JAN to APR
TEL:045-566-1010(Learning Facility Services)
Hiyoshi Campus (Kyoseikan Collaboration Complex)
For the immediate future, entry to the office is not permitted to persons except those from the Graduate School of Business Administration (KBS), Graduate School of System Design and Management (SDM), and Graduate School of Media Design (KMD).
Please request certificates through the online application system or by mail.
Graduate School Section, Office of Student Services
(Kyoseikan Collaboration Complex, 2F)
Graduate School of Business Administration / Graduate School of System Design and Management (SDM) / Graduate School of Media Design (KMD)
Weekdays:9:00~11:30
12:30~16:00
TEL:045-564-2441 (Graduate School)
E-mail: gakukbs(★)info.keio.ac.jp
Yagami Campus

※Please request certificates through the online application system or by mail.

Faculty of Science and Technology
Information Desk, Office of Student Services 25th Building, 1F)
Weekdays:9:00~11:30
12:30~16:00
TEL:045-566-1463
E-mail: kym-yagami(★)adst.keio.ac.jp
Shinanomachi Campus
※Entry to Shinanomachi Campus is restricted except for students on the Shinanomachi Campus and students with permission. Please request certificates through the online application system or by mail.
Academic Affairs Office, Office of Student Services
(Koyosha, 1F)
Weekdays:8:45~16:45
TEL:03-5363-3662
E-mail: kym-shinanomachi(★)adst.keio.ac.jp
Shonan Fujisawa Campus Graduate Certificates, Academic Affairs Section
(Building A, 1F)
Weekdays:9:15~16:00
TEL:0466-49-3406(Faculty of Policy Management / Faculty of Environmental Information / Graduate School of Media and Governance)
E-mail: sfcgakujireq(★)info.keio.ac.jp
Shonan Fujisawa Campus
※For the immediate future, entry is restricted except for students from the Faculty of Nursing and Medical Care and the Graduate School of Health Management Office. Please request certificates through the online application system or by mail.
Faculty of Nursing and Medical Care and Graduate School of Health Management Office Weekdays:9:15~11:30
12:30~16:00
TEL:0466-49-6200 (Faculty of Nursing and Medical Care)
E-mail: nmc-hm(★)adst.keio.ac.jp
Shiba-Kyoritsu Campus

※Entry to Shiba-Kyoritsu Campus is restricted except for students, faculty, and staff members on the Shiba-Kyoritsu Campus.
Please request certificates through the online application system or by mail.

Certificate Clerk, Office of Student Services
(Building 1, 1F)

Weekdays:9:00~11:20
12:20~16:00
TEL:03-5400-2681
E-mail: skcgakuji(★)info.keio.ac.jp


Other matters related to issuing certificates

Please read the following information about matters involved in issuing certificates.

To those currently enrolled as students who graduated from an undergraduate faculty or completed a degree program at a Keio University graduate school.

If you are currently enrolled in an advanced degree program at Keio University after previously graduating from or completing an undergraduate or master's program at Keio, you can request to have your certificates from your previous degrees (undergraduate/master's) issued through the regular processes for currently enrolled students (such as at the certificate issuing machines, or at convenience stores.) However, please note that there may be exceptions to this based on which undergraduate or master's program you completed and which year you graduated. Please refer to the page below for details.


Grading system (GPA, etc.)

  • For details concerning the grading system used for Transcripts of Academic Record, please refer here.

What documents are needed for proof of identification

In order to confirm your information, you must provide one of the following documents as proof of identification. If none of these are available to you, please let us know before submitting your request.


  • Driver's license (Japanese)
  • Passport (the page with your photo ID)
  • Health insurance card (make sure to obscure the code and number of the insured person, etc.)
  • Residence card (both sides)


*Those who are currently living outside of Japan must use their passport as identification.
*We cannot accept Certificates of Residence, employee ID cards, or student ID cards from other universities.

Procedures for changing one's name of surname, or reverting to one's previous name

The process for changing one's name or surname or reverting to one's previous name will differ depending on which way you make your request to issue a certificate. Please check the following information before proceeding.

Important notes:

This process is different from the one conducted by the Office of Alumni Affairs. Even if you have already changed your name at the Office of Alumni Affairs, the certificates issued by the Office of Student Services will not reflect this change. (This is because changing your name on official certificates requires documentation such as a copy of your family register.)
After you complete the paperwork for changing your name at the Office of Student Services, we will report it to the Office of Alumni Affairs afterwards. Please contact us if there is no need to modify the information registered with the Office of Alumni Affairs.


1. Online requests (and printing at a convenience store)

For first-time users:

When you are registering to use the system, please upload the necessary documentation for changing your name on the "applicant information registration" screen.

For those who have already registered:

Please use the "Name Change Application Form" listed below in order to complete the process. The university will contact you by email once your name change has been finalized.

Necessary documentation for changing your name (any of the following)

  • Certification of personal information issued within the last three months (copy of family register)
  • Certificate of residence listing both your current and previous names issued within the last three months
  • Driver's license listing both your current and previous names


*Time at which name changes will be reflected on official certificates
For those who are using the system for the first time, the name change will be reflected once they receive their confirmation email from the university that their registration form (or re-registration form) has been accepted. For those who have already created accounts, the name change will be reflected once they receive an email stating their paperwork for changing their name has been processed. However, please note that when it comes to actually printing the certificates, the name change will not take effect until the morning after you have received the confirmation email. As such, we ask that you file your request to issue a certificate after 7:00 a.m. the day after you receive the email .


2. Online requests (certificates received by post)

Upload the necessary documentation needed to change your name from the certificate request system (any of the following.)

  • Certification of personal information issued within the last three months (copy of family register)
  • Certificate of residence listing both your current and previous names issued within the last three months
  • Driver's license listing both your current and previous names

3. Requesting certificates in person or by post

Please submit the following documents. After the office receives these documents and completes the process for officially changing your name, certificates will be issued using your current legal name.

  • Proof of identification that uses your current name (after name change)
  • Any of the following will be acceptable.
    -Certification of personal information issued within the last three months (copy of family register)
    -Certificate of residence listing both your current and previous names issued within the last three months
    -Driver's license with maiden name

Letter of attorney (If you are applying by proxy)

If someone is completing this application on your behalf, they will need to submit the following documents.

  • A letter of attorney from the applicant granting permission to complete these procedures
  • A copy of the applicant's proof of identification
  • The proxy's proof of identification


If you are unable to download the "example of a letter of attorney" above, you may create your own formatted document provided that it is clear the original applicant has given their consent and the document contains the following information.

  1. The date that the letter of attorney was written.
  2. The full name, signature (or seal), date of birth, address, contact information, and email of the applicant.
    (If the applicant is currently living outside of Japan, make sure that the signature on the letter of attorney matches that used on their submitted passport.)
  3. The full name, date of birth, address, contact information, and email of the proxy

Have you received your diploma yet?

If you were unable to attend your undergraduate or graduate commencement ceremony for unavoidable reasons and thus have yet to receive your diploma (Certificate of Graduation/Completion), you may either pick it up directly at the Student Services desk at your affiliated campus or have it mailed to an address within Japan. We ask that you follow up on this matter as quickly as possible.

For more information, please check the webpage of the campus where you graduated/completed/withdrew from university.

Past Course Registration Guides, Course Requirements, etc.

Please contact the campus where you graduated, completed your academic program, or were enrolled at when you withdrew from university if you wish to view your past course registration guides or course requirements.