Precautions when coming on campus
・To prevent the spread of COVID-19, please request your certificates through "the Online application system" or by mail if at all possible.
・When entering the campus, a body temperature check will be conducted, and persons with a fever of 37.5 degrees or higher will not be allowed to enter.
・It is also mandatory to wear a mask.
・Please return home immediately if you are feeling unwell or exhibiting symptoms of a cold, etc.

Monday through Friday, 9:15 a.m. - 4:50 p.m.

Certificates cannot be issued on Saturdays, Sundays, national holidays, school holidays (January 10 ) and during office closing periods in summer and winter breaks.

All alumni requesting a certificate are required to provide the following information to the Academic Affairs Office:

• Student ID number for each undergraduate and graduate program (if you do not remember, leave it blank.)
• Name in Chinese characters or katakana (and Roman alphabet if an English certificate is required)
• Date of birth (and gender if an English certificate is required)
• Month and year of graduation/completion/withdrawal
• Name and language of certificate (English or Japanese)
• Number of copies
• Request to seal certificates (if necessary, provide concrete instructions.)
• Present mailing address, email address, daytime telephone and cell phone numbers

Request by Alumni

All alumni must present an official identification at the Academic Affairs Office counter to obtain certificates. The University accepts driver's license, passport, health insurance card, the Certificate of Alien Registration, and Basic Resident Register card (with a photo). Resident cards, employee ID cards and student ID cards of other universities are not accepted. After receiving a request form, all alumni should fill out the form and submit it to the office. If alumni wish to receive their certificates by mail, they must also submit a self-addressed stamped envelope with stamps.

Request through a Proxy

To obtain a request form, the proxy must present an official identification, a copy of an official identification of the alumnus/alumna and a 'Letter of Authorization' signed by the alumnus/alumna at the Academic Affairs Office counter to certificates. After receiving a request form, the proxy should then fill it out and submit it to the office.
The format of the 'Letter of Authorization' is not specified, but it must clearly state the alumnus's/alumna's intention of authorizing the task to the proxy.

Letter of Authorization (Example)

I, (name of the alumnus/alumna), the undersigned, hereby duly appoint the following named person, (name of the proxy) to act as my proxy, to sign all papers and documents that may be necessary in order to obtain certificate/s.

Signed:＿＿＿＿＿＿＿＿＿＿

(name of the alumnus/alumna)

Date:＿＿＿＿＿＿＿＿＿＿

Note: Students cannot request for certificates through the Online Application System.

The revision of certificate issuance fee on Apr. 1, 2021 (Thu.)
The revised fee (500 yen per copy) is charged after Apr. 1, 2021 (Thu.).

[Delay Information of International Mail Delivery]
Please refer to here if you need to send certificates overseas.
We cannot send them to the countries where EMS service is suspended.

Notes on applying for certificates

1. Applications and payments for certificates must be made by campus, degree program, or affiliation. If you require certificates from more than one campus, apply separately to each campus, specifying the number of certificates you require each time.
2. Certificate fee, postage, and service fee will be charged every time you make an application through the Keio University Application System for Certificates.
3. The maximum number of certificates that can be issued per application is 10.
4. You will be required to upload a digital copy of your identity document. Please prepare a JPG or PDF file of the document before you proceed with the request. The file size must be 300 KB or less.
5. For certificates which are not listed, write the name of the certificate and where it should be submitted to in detail in the "Other" field. (E.g., request forms [e.g., WES: Academic Records Request Form; etc.])
6. Forms such as request forms which are fixed by an organization can be uploaded as PDF files. However, if you need to submit the original document, please send it to us by post and let us know of this in the "Notes" field.
7. Only original copies of the certificates will be issued. We will not send copies by fax or e-mail.
8. The mailing address must be the address of the applicant, an overseas graduate school, or an overseas organization. You can have your certificates sent to a maximum of 2 addresses per application. However, you cannot specify 2 addresses in Japan.
9. After completing payment, cancellations and changes to the number of copies required or destination (postage) cannot be made. Please also note that certificate fee, postage (including express mail charges), and service fee will not be refunded under any circumstance. If additional certificates are required, please re-apply. (Postage, service fee, etc., will apply separately.)
10. Those requesting AUD Shutoku Shomeisho or certificates from the teacher training course should contact the Academic Affairs Office in advance.

Note: Students cannot request for certificates via mail.

Any requests made by telephone, fax, or e-mail will not be accepted.

All alumni or their authorized proxy must send the following documents to the Academic Affairs Office:

1. A Copy of Alumni's Official Identification

The University accepts only driver's license, passport, health insurance card, the Certificate of Alien Registration (copy of both sides) and Basic Resident Register card (with a photo). Resident cards, employee ID cards and student ID cards of other universities will not be accepted.

2. Self-addressed Stamped Envelope

• A return-mail envelope must have the address of the alumnus/alumna or the proxy. The university does not send certificates to alumni in care of a third party.
• All certificates are issued in A-4 size.
• A return-mail envelope must be 240×190 mm (角5 Catalog Style) or comparable size when requesting sealed certificates or AUD Shutoku Shomeisho (AUD取得証明書).

3. Issuance Fee

All alumni or their proxies should enclose a money order (郵便定額小為替: yubin teigaku kogawase issued at any post office in Japan. Yubin teigaku kogawase is only accepted in this case) as an issuance fee, or send cash by registered mail. The name of the recipient or yubin teigaku kogawase should be Keio University Shonan Fujisawa Office.
※The revised fee (500 yen per copy) is charged after Apr. 1, 2021 (Thu.).

Those who wish to request a certificate that is not mentioned above should contact the Academic Affairs Office for more information.

4. Designated Request Form or Request on a Sheet of Paper Providing Equivalent Information

The following designated form is available to download :

• Academic Certificates for Alumni Request form (Word)
• Academic Certificates for Alumni Request form (PDF)

*1 140mm×90mm or larger, but no larger than 235mm×120mm(長3Policy Style)
*2 Larger than 235mm×120mm(長3Policy Style)
*3 240mm×190mm(角5 Catalog Style) or comparable size

The following table shows the amount of time required for the issuance of Japanese and English certificates when requested in person at the Academic Affairs Office counter:

Certificates cannot be issued on the day requested during the system maintenance period. The system maintenance schedule will be updated on this page once it is fixed. For more details, please contact the Academic Affairs Office.

The University accepts only driver's license, passport, health insurance card, the Certificate of Alien Registration (copy of both sides) and Basic Resident Register card (with a photo). Resident cards, employee ID cards and student ID cards of other universities will not be accepted.
＊Only passport is accepted if Alumni's living overseas.

The format of the 'Letter of Authorization' is not specified, but it must clearly state the alumnus's/alumna's intention of authorizing the task to the proxy.

Letter of Authorization (Example)

I, (name of the alumnus/alumna), the undersigned, hereby duly appoint the following named person, (name of the proxy) to act as my proxy, to sign all papers and documents that may be necessary in order to obtain certificate/s.

Signed:＿＿＿＿＿＿＿＿＿＿

　(name of the alumnus/alumna)

Date:＿＿＿＿＿＿＿＿＿＿

All documents must be mailed to the following address:
Keio University Shonan Fujisawa Campus
Academic Affairs Office
5322 Endo, Fujisawa-shi, Kanagawa
252-0882 Japan
Enc: Certificate Request Form

For further information, please contact us.

Tel: +81-466-49-3406
e-mail: sfcgakujireq@info.keio.ac.jp

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