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慶應義塾大学塾生サイト Keio University Student Website

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Information about Certificates

**Please refer to the "Certificates for Alumni" if a Keio Alumni.**

Reopening of Campus Facilities in Stages (Updated: June 5)

Campus facilities were closed due to the spread of COVID-19 (coronavirus disease); however, from Monday, June 8, we will reopen in stages the campus facilities.
The certificate issuing machines will resume operation. Students may need to complete the application process in advance to use certificate issuing machines.
If you would like to receive your certificate by mail, please apply via the online form. For details, p
lease refer to the following page.


*The university will pay the issuance fee and postage during AY2020.


  • Certificates can be issued from any Certificate Issuing Machine, regardless of affiliated campus.
  • To operate the Certificate Issuing Machines, students must have their Student ID card and 4-digit "Student ID Card PIN." In advance of using a Certificate Issuing Machine, log in to the Keio University Academic Affairs Web System and confirm your Student ID Card PIN as necessary. Certificates cannot be issued without a valid Student ID card. In case of loss, students must apply to have their Student ID card re-issued before they can use the Certificate Issuing Machines.
  • Students who require certificates in a sealed envelope cannot issue these from the Certificate Issuing Machines but should instead apply at the designated Academic Affairs Office.
  • Announcement of dates on which certificates will not be issued will be posted on the keio.jp portal.



Certificate Issuing Machines

The following information is the usual responses. Please refer to the "Keio's response measures to the Pneumonia Associated with the 2019 Novel Coronavirus (For Students)" .


  • Certificate Issuing Machines may be temporarily out of service due to maintenance or repair work. Students should allow for ample time in making the necessary arrangements to obtain required certificates, and should also take careful note of usage periods and the number of certificates they will require.
  • Please notify the Academic Affairs Office during office hours in the case of any mechanical failure occurring while operating the Certificate Issuing Machines.


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※Please make sure to check the "Academic Calendar".

  • Saturdays, in case that classes or regular examinations have been scheduled
  • Public Holidays
  • School Holidays (Founder's Birthday: January 10th, Keio Foundation Day: April 23th)
  • Closed Periods (Mid-August, Late-December to Beginning of January)*
  • System Maintenance Periods*


*Details will be announced on the keio.jp portal.

CampusLocationsHow many machinesRegular Operating Hours
Mita

1F, South School Bldg.

4 Mon.-Sat. (8:45-20:00)
Hiyoshi

1F, Fourth Bldg.: Section B (By the sides of the central connecting walkway)

2 Mon.-Sat. (8:45-20:00)
2F, Collaboration Complex (In Academic Affairs Office) 1

Semester Period: Mon.-Fri. (8:45-16:45)
Break Period: Mon.-Fri. (8:45-11:30 / 12:30-16:45)

Shinanomachi 1F, Koyosha (Inside Lobby) 1 Mon.-Fri. (8:45-20:00)
Yagami 1F, Sosokan (14th Bldg.) (Inside Student Lounge) 2

Mon.-Sat. (8:45-20:00)

Shiba Kyoritsu 1F, Bldg. No. 1 (Next to Administrative Office) 1

Mon.-Sat. (8:45-20:00)

Shonan Fujisawa Main Bldg.: 1F, Alpha Bldg. (In front of Administrative Office) 2 Mon.-Sat. (9:15-20:00)
Faculty of Nursing and Medical Care: 1F, Faculty of Nursing and Medical Care (Next to student noticeboard) 1 Mon.-Sat. (9:15-20:00)

Certificates that can be Issued at the Certificate Issuing Machines


  • Students who require certificates other than those mentioned below should apply at the designated Academic Affairs Office at their affiliated campus.
  • Students who require certificates in a sealed envelope should not have such certificates issued at the Certificate Issuing Machines but should instead apply at the designated Academic Affairs Office.

AY 2020 (provisional)

Available CertificatesFeeAvailable from (Spring)Available from (Fall)Remarks
Certificate of Enrollment Japanese 200yen April 1 Sept. 23
English


Transcript of Academic Record

Japanese 200yen April 1 Sept. 23 Courses passed in the Spring Semester will be reflected on September 23. Courses passed in the Fall Semester will be reflected on April 1.(With exceptions for certain faculties/graduate schools.)
English


Certificate of Expected Graduation

Japanese 200yen May 7
Nov. 2 Issued to 4th or 6th year students only. If students are taking a leave of absence or studying abroad, please apply at the designated Academic Affairs Office at affiliated campus.
*Keio's response measures to the Pneumonia Associated with the 2019 Novel Coronavirus (For Students)
English
Certificate of Expected Completion (Master's Program) Japanese 200yen May 7
Nov. 2 Issued to 4th or 6th year students only. If students are taking a leave of absence or studying abroad, please apply at the designated Academic Affairs Office at affiliated campus.
*Keio's response measures to the Pneumonia Associated with the 2019 Novel Coronavirus (For Students)
English
Certificate of Course Registration Japanese 200yen June 1 Depends on Student's Affiliation If students are taking a leave of absence or studying abroad, please apply at the designated Academic Affairs Office at affiliated campus.
Certificate of Annual Health Examination Japanese 200yen under review* under review*

*[Health Center]Issuance of Certificates of Annual Health Checkup

Gakuwari (Student Travel Fare Discount Certificate; usable with all Japan Railway companies)

Japanese Free April 1 Sept. 23

・Gakuwari cannot be issued to students who have not taken the Annual Health Examination.
・Gakuwari are valid for three months starting from the date of issuance.

Certificates for Previously-affiliated Faculty/School Click here for details.


* Certificates can only be issued if outstanding tuition fees have been settled up to the previous semester.

Certificates that cannot be Issued at the Certificate Issuing Machines

The following certificates cannot be issued at the Certificate Issuing Machines and must be applied for at the designated Academic Affairs Office.
Several days may be required to have certain certificates issued.
The certificates listed below can only be issued at a student's affiliated campus.
Please note that a valid Student ID card is required to take receipt of certificates.


  • Student Commuter Certificate (Free: Applicable to commuter passes for routes that cannot be purchased with a student ID card or for commuter passes for buses or subways)
  • Certificate issued in a sealed envelope (Japanese/English)
  • Certificate of Course Registration (English)
  • Certificate Attesting Pending Approval of Doctoral Degree (Japanese/English)
  • Certificate Attesting Expected Withdrawal from Doctoral Program upon Completion of Course Requirements (Japanese/English)
  • Certificate Attesting Completion of Course Requirements for National Bar Examination (Japanese)
  • Certificate Attesting Completion of Course Requirements for Various Qualifying Examinations (Japanese)
  • Certificate on a third party-specific form (request form)
  • Various certificates pertaining to non-degree students (with credit), non-degree students (without credit) and research students
  • Certificate of Annual Health Examination (English):

Issued by the Keio University Health Centers (Wellness Center for Shonan Fujisawa Campus). (for more information, please check the websites of the Health Centers.)

  • Various certificates pertaining to teacher training(For students at Mita Campus, please contact the office at the Teacher Training Center.)
  • Group Travel Application Forms (Group Discount):

Eligibility is restricted to official organizations and seminars (research rooms).
Applicants should submit the Form to Report Off-Campus Student Group Activities to the designated Student Affairs Office (or the Student Support Section for Shonan Fujisawa Campus).
*Purpose: Application form to purchase Japan Railway-issued Group Travel Discount Tickets
*Group travel application forms can be obtained from travel agencies, university offices or Co-op stores.
*Applicationy form: Student Affairs Office (or the Student Support Section for Shonan Fujisawa Campus)
Capacity) 8 people or more
*Application Requirements: Submit the Recipients List of Student Group Discount, available at the applicable offices.

Certificates for Previously-affiliated Faculty/School that can be Issued at Certificate Issuing Machines

Currently-enrolled students who have completed an undergraduate or Master's program at Keio in the past can have their Transcripts of Academic Record and Certificates of Graduation (Completion) for Previously-affiliated Faculty/School issued at the Certificate Issuing Machines.

Available CertificatesFee
Transcript of Academic Record for Previously-affiliated Faculty (Undergraduate; Master's Program) Japanese/English 400yen

Certificate of Graduation for Prior Affiliated Faculty (Undergraduate)

Japanese/English 400yen

Certificate of Completion for Prior Affiliated School (Master's Program)


The following Certificates for Previously-affiliated Faculty/School are available from the Certificate Issuing Machines. Please note that it may not be possible to have certificates issued for certain faculties, graduate schools, or graduation/completion years.

Faculty or Graduate SchoolDates of Graduation/Completion for which Issuance is Possible
Faculty of Letters, Economics, Law, Business and Commerce
Graduate School of Letters, Economics, Law, Human Relations, Business and Commerce
Undergraduate 31 March 1978 or later
Graduate 31 March 1991 or later
School of Medicine
Graduate School of Medicine
Undergraduate 10 March 2011 or later
Graduate 23 March 2011 or later
Faculty of Science and Technology (Engineering)
Graduate School of Science and Technology (Engineering)
Undergraduate 31 March 1983 or later
Graduate 31 March 1984 or later
Facultyof Policy Management, Environment and Information Studies, Nursing and Medical Care, Pharmacy
Graduate School of Media and Governance, Health Management, System Desigin and Management, Media Design, Pharmaceutical Sciences
Undergraduate 1 April 1990 or later
Graduate 1 April 1990 or later
  • Students who have graduated/completed studies at the Graduate School of Business Administration cannot have certificates issued for previously-affiliated graduate school at the certificate issuing machines.
  • It may not be possible for students who have graduated from/completed studies at multiple faculties or multiple graduate schools to have certificates issued from the Certificate Issuing Machines for previously-affiliated faculties or graduate schools.

Applications for certificates by a representative party

Applications for certificates by a representative party will only be accepted in cases where it is problematic for the student themselves to make their way to the university (studying abroad, hospitalization, etc.). Any student wishing to arrange this is requested to enquire in advance with the reception of the Academic Affairs Section at their base campus.


Representative parties are requested to present proof of identification at the reception after submitting a photocopy of the student's ID card and letter of authorization when completing applications.


Note 
While there is no prescribed format for letters of authorization, you are requested to draft them such that they confirm the intentions of the student, and that the representative party is acting at their behest, with reference to the example below.


Example Format of Letter of Authorization

I, (name of student), agree to have (name of representative party) make this application and take receipt of the certificate on my behalf.
○ Month △ date, 20 × Year, signature and seal of the student



In principle, proof of identification refers to a Keio University student ID card, driver's license, passport, Health Insurance Card, Alien Registration Certificate (both sides), or Basic Resident Registration Card (with photo).
Certificate of Residence, employee ID, or student ID card for other universities may not be presented as proof of identification.