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Information about Certificates

**Please refer to the "Certificates for Alumni" if a Keio Alumni.**


Keio's response measures to COVID-19

For operating hours of the Certificate Issuing Machines, please refer to the following page.

*The entry of students affiliated to other campuses is restricted on some campuses.

You can issue your Student Travel Fare Discount Certificates (Gakuwari) at the Certificate Issuing Machines. If you would like to receive it by mail, please apply via the online form.


Notificaton (Last Updated: September 3, 2021)

  • September 3, 2021:Due to replecement of on-campus certifiate issuing machines, the flow of issuance of certificates has been changed. For details, please click here.

Notice of System Maintenance

・There is no scheduled maintenance at this time.


◆Effects of maintenance◆

  • You cannot log in to the Certificate Issuance Service and cannot apply for certificates and Student Travel Fare Discount Certificates (Gakuwari) .
  • Even if you pay the issuance fee at a convenience store etc. during the maintenance period, you will not be notified immediately of the information required to print certificates. It is recommended that you complete the payment before the maintenance period.
  • If the certificate issuance fee has already been paid before maintenance period, you can print it at on-campus certificate issuing machines or convenience stores (within 7 days of application).
  • If the certificate is issued at the on-campus certificate issuing machine and the payment is made with a transportation IC card, you can pay and print the certificate at the on-campus certificate issuing machine as long as the application is completed(within 7 days of applicaiton).

※The service will be temporarily unavailable in late September and from late March to early April due to maintenance.
 The specific schedule will be announced on the keio.jp portal.

Information about Issuing Certificates

  • Current Students can issue certificates at:
    ・Certificate issuing macines on each campus
    ・Convenience stores nationwide (FamilyMart, Lawson, Seven-Eleven [listed in alphabetical order])
    To use this service, you need to apply in advance from the Certificate Issuance Service.
  • Some certificates or certificates need to be securely seadled (issued in a sealed envelope) cannot be issued at certificate issuing machines and convenience stores. Before issuing a certificate, Please check the"Notes on Issuance of certificates."

Procedure for Issuing of Certificates (On-campus printing / Convenienve stores)

Register your e-mail address
(for first login)
Select a printing location
On-campus printing or Convenience store
On-campus printing
Select the type and number of certificates
Select a payment method
Advance payment Credit cards
Convenience stores (cash payment)
Other forms of electronic money, etc.(DoCoMo Payment, Softbank Payment, LINE Pay, PayPay, Apple Pay)
Payment at the time of issuance Transportation IC cards *Card type only
Payment at the time of issuance
Print reservation number is reported by e-mail.
Enter the print reservaton number at the certificate issuing machine.
Payment of fees
Print certificates
(within 7 days of application)
Advence payment
Payment of fees
Print reservation number is reported by e-mail.
Enter the print reservation number at the certificate issuing machine
Print certificates
(within 7 days of application)
Convenience stores
Select the type and number of certificates
(Student Travel Fare Discount Certificates (GAKUWARI) can be issued only at on-campus printing.)
Select a convenience store for printing certificates
(FamilyMart, Lawson, Seven-Eleven
Select a payment method
Advance payment Credit cards
Convenience stores (cash payment)
Other forms of electronic money, etc.(DoCoMo Payment, Softbank Payment, LINE Pay, PayPay, Apple Pay)
Payment of fees
Printing information is reported by e-mail
(For Seven-Eleven, "Print reservaton number", For FamilyMart and Lawson,"User number")
Enter "Printing reservation number" or "User number" at the multi-function copy machine in convenience stores.
Print certificates
(within 7 days of application)


Notes on Issuance of Certificates

About Issuance of Certificates

  • If certificates need to be securely sealed (issued in a sealed envelope), do not use the certificate issuing machines or a convenience store and inform the Academic Affairs Section on the campus to which you are affiliated. Certificates that have already been issued cannot be securely sealed later.
  • Student Travel Fare Discount Certificates (Gakuwari) cannot be issued at convenience stores. Please use the certificate issuing machines.
  • The Ministry of Foreign Affairs (ministry and diplomatic missions overseas) does not accept certificates issued at on-campus certificate issuing machines and convenience stores. If you will submit certificates to the Ministry of Foreign Affairs, please inform the Academic Affairs Section on the campus to which you are affiliated.
  • For details on whether or not a certificate can be issued depending on the output destination, please see the following.
    Certificates that can be Issued at the Certificate Issuing Machines and convenience stores
    Certificates that cannot be Issued at the Certificate Issuing Machines and convenience stores

About Certificate Issuance Fee

  • Please be aware that certificate issuance fees, etc., for which payment has already been completed cannot be refunded.

Who Cannot Issue Certificates?

  • No certificates can be issued if tuition has not been paid by the previous semester. Additionally, it may take a few days before certificates can be issued after any outstanding payments have been settled.

Issuance at the Certificate Issuing Machines

  • Certificates can be issued at any Certificate Issuing Machine, regardless of affiliated campus.
    *As a measure against COVID-19, the entry of students affiliated to other campuses is restricted on some campuses. For details, please check the "Use of campus facilities".
  • The schedule that certificate issuing machines are not available will be announced on the keio.jp portal.
  • Before applying for a certificate, Please check the "Notes on Issuance of certificates" in advance.

How to Issue Certificates

If you use the certificate issuance service for the first time, please make sure to check the User Guide for Certificate Issuance Service.

Login

Please use this service via the below login site (keio.jp authentication required):

Certificate Issuance Service login site (for current students)

Application and Issuance

*Before applying for a certificate, Please check the "Notes on Issuance of certificates" in advance.

  1. Log in to the Certificate Issuance Service
  2. Register your email address (for first Login)
  3. Select the "On-campus printing" as a printing location
  4. Select the type and number of certificates
  5. Select a Payment Method
  6. Payment of fees (If you choose to pay in advance. For those who choose to pay at the time of certificate issuance (transportation IC cards), pay in step 9.)
  7. Printing information is reported by email.
  8. Enter print reservation number at the certificate issuing machine
  9. Payment of fees (If you choose to pay at the time of certificate issuance (transportation IC cards).)
  10. Print certificates (within 7 days of application)

Operating Hours and Locations

  • Certificate Issuing Machines may be temporarily out of service due to maintenance or repair work. Students should allow for ample time in making the necessary arrangements to obtain required certificates, and should also take careful note of usage periods and the number of certificates they will require.
  • Please notify the Academic Affairs Office during office hours in the case of any mechanical failure occurring while operating the Certificate Issuing Machines.


<Dates of service suspension>
※Please make sure to check the "Academic Calendar".

  • Saturdays, in case that classes or regular examinations have been scheduled
  • Public Holidays
  • School Holidays (Founder's Birthday: January 10th, Keio Foundation Day: April 23th)
  • Closed Periods (Mid-August, Late-December to Beginning of January)*
  • System Maintenance Periods*


*Details will be announced on the keio.jp portal.


  • As a measure against COVID-19, operating hours of Certificate Issuing Machines may be changed. For details, please check the "Use of campus facilities".

CampusLocationsHow many machinesRegular Operating Hours
Mita

1F, South School Bldg.

3 Mon.-Sat. (8:45-20:00)
Hiyoshi

1F, Fourth Bldg.: Section B (By the sides of the central connecting walkway)

2 Mon.-Fri. (8:45-18:30)
Sat. (8:45-17:00)
2F, Collaboration Complex (In Academic Affairs Office) 1

Semester Period: Mon.-Fri. (8:45-16:45)
Break Period: Mon.-Fri. (8:45-11:30 / 12:30-16:45)

Shinanomachi 1F, Koyosha (Inside Lobby) 1 Mon.-Fri. (8:45-20:00)
Yagami 1F, Sosokan (14th Bldg.) (Inside Student Lounge) 1

Mon.-Sat. (8:45-20:00)

Shiba Kyoritsu 1F, Bldg. No. 1 (Next to Administrative Office) 1

Mon.-Sat. (8:45-20:00)

Shonan Fujisawa Main Bldg.: 1F, Alpha Bldg. (In front of Administrative Office) 1 Mon.-Sat. (9:15-20:00)

Issuance at Convenience Stores

How to Issue Certificates

If you are using the service for the first time, please make sure to check the User Guide for Certificate Issuance Service.

Login

Please use this service via the below login site (keio.jp authentication required):

Certificate Issuance Service login site (for current students)

Application and Issuance

*Before issuing a certificate, Please check the "Notes on Issuance of certificates".

  1. Log in to the Certificate Issuance Service
  2. Register your email address (for first Login)
  3. Select the "Convinience Stores" as a printing location
  4. Select the type and number of certificates
  5. Select a convenience store to print to (Seven-Eleven, FamilyMart, Lawson)
  6. Select a Payment Method
  7. Payment of fees
  8. Printing information is reserved by email. (For Seven-Eleven, "printing reservaton number", For FamilyMart and Lawson,"user number")
  9. Enter "printing reservetion number" or "user number" at the multi-function copy machines in the convenience store
  10. Print certificates

Convenience Stores that Can Be Used

Nationwide stores of FamilyMart, Lawson, Seven-Eleven (listed in alphabetical order) installed with multi-functional photocopying machines.
*Overseas stores cannot be used.


Times available

24 hours a day, 365 days a year
(excluding periods that services are suspended at the university* and maintenance hours including various commercial services)

*The service will be temporarily unavailable in late September and from late March to early April due to maintenance (Applications are not allowed. If the certificate has already been paid for, you can print it at a convenience store.). The specific schedule will be announced on the keio.jp portal.

User Guide (Please be sure to read this guide if using this service for the first time)

Persons Eligible to Use

  • Full-time degree students enrolled at undergraduate faculties, graduate schools, and in professional degree programa, and short-term international students
  • Students enrolled in the Japanese Language Program (JLP)

Payment Methods for Certificate Issuance Fees, etc.

Output destinationPayment method
On-campus certificate issuing machines 【Advance Payment】
Credit cards:VISA、Master Card、JCB、American Express、Diners Club
・Convenience stores (cash payments): FamilyMart, Lawson, Seven-Eleven
・Other forms of electronic money etc.: DoCoMo Payment, Softbank Payment, LINE Pay, PayPay, Apple Pay

【Payment at the time of issuance】
・Transportation IC Cards※1
Convenience stores※2 Credit cards:VISA、Master Card、JCB、American Express、Diners Club
・Convenience stores (cash payments): FamilyMart, Lawson, Seven-Eleven
・Other forms of electronic money etc.: DoCoMo Payment, Softbank Payment, LINE Pay, PayPay, Apple Pay

※1: Only card-type transportation IC Cards can be used. Smartphones and other non-card type transportation IC Cards cannot be used.
※2: If certificates are issued at a convenience store, printing fees of 60 yen per sheet will be incurred in addition to the certificate issuance fee.

Time Limit for Printing

7 days from date of application
*Certificates will no longer be available to print from midnight of the 8th day. Please be aware that issuance fees will not be reimbursed.
*If making the payment at a convenience store (cash payments), please pay at the store and print certificates within 7 days of making the application.


Precautions for Use of Service

    • Issuance of certificates at convenience stores is available only at domestic stores. This service is not available at overseas stores.
    • If you have completed an application for the wrong number or type of certificates, irrespective of the reason, no refunds will be made for any certificate issuance fees, etc., for which payment has already been completed.
    • If certificates need to be securely sealed (issued in a sealed envelope), do not use a convenience store and inform the Academic Affairs Section on the campus to which you are affiliated. Certificates that have already been issued cannot be securely sealed later. Please also be aware that certificate issuance fees, etc., for which payment has already been completed cannot be refunded.
    • Certificates issued through this service are printed using POPITA technology to prevent forgery. Copies of these certificates cannot be used.
      *POPITA is a registered trademark of NTT Advanced Technology Corporation.
    • Certificates issued using POPITA are not accepted by the Ministry of Foreign Affairs (ministry and diplomatic missions overseas). If you will submit certificates to the Ministry of Foreign Affairs, please use the certificate issuing machines on university campuses.

  • Installation of multi-functional photocopying machines
    Seven-Eleven

    Multi-functional photocopy machines by FUJIFILM Business Innovation Corp. compatible with "netprint" are installed in stores. Click here for details (Only in Japanese). Some stores are not installed with multi-functional photocopying machines.
    Click here to search for stores (Only in Japanese).

    FamilyMart
    Lawson
    Multi-functional photocopy machines by Sharp Marketing Japan Corp. compatible with "network print service" are installed in stores. Click here for details (Only in Japanese).
    The network print service is not available at some convenience stores.
    Click here to search for stores (Only in Japanese).
  • Cash Payment Service at Convenience Stores
    Seven-Eleven Payments are made at the cash register using the "Payment slip number" or "Payment slip" received at the time of application. Operation instructions are available below.
    ・Payment method at Seven-Eleven
    FamilyMart
    Lawson
    Payments are made at the cash register using the "application tickets" that are issued by the "multimedia terminals" in stores using the "SmartPit number" received at the time of application. Operation instructions are available below.
    ・Payment method at FamilyMart
    ・Payment method at Lawson

Various Inquires

Inquiries regarding payment methods and system operations (cannot log in, did not receive an e-mail, etc.)

Certificate issuance service call center (available 24 hours a day)
(Weekdays 9:00 - 17:00) 052-265-8397
(Weekdays 17:00 - 9:00, Weekends and holidays : All day) 06-6809-4327

*Please inquire at the Academic Affairs Section on the campus to which you are affiliated concerning the content of certificates for student registration, grades, etc.

Certificates that Can Be Issued at the Certificate Issuing Machines and Convenience Stores

*Before issuing a certificate, Please check the "Notes on Issuance of certificates".
*Notification of revision of fees to issue various certificates (from April 1, 2021)

AY 2021

CertificateIssuance feesStart of issuance periodNotes
01 Gakuwari (Student Travel Fare Discount Certificate; usable with all Japan Railway companies) Free Spring: April 1
Fall: September 22
Available at Certificate issuing Machines only. (Not available at convenience stores)
Gakuwari cannot be issued to students who have not taken the Annual Health Examination.

・Gakuwari are valid for three months starting from the date of issuance.
02 Certificate of Annual Health Examination (Japanese language only) 300 yen Spring: June 8
Fall: under review
[Health Center]Issuance of Certificates of Annual Health Checkup
11 Certificate of Enrollment 300 yen Spring: April 1
Fall: September 22
12 Certificate of Course Registration (Japanese language only) 300 yen Spring: May 17
Fall: October 25
If students are taking a leave of absence or studying abroad, please apply at the designated Academic Affairs Office at affiliated campus.
13 Certificate of Expected Graduation (Completion) 300 yen Spring: April 1
(students due to graduate or complete in March of the following year)
Fall: September 22
(students due to graduate or complete in September of the following year)
Issued to 4th or 6th year undergraduates and 2nd year master's students only. If students are taking a leave of absence or studying abroad, please apply at the designated Academic Affairs Office at affiliated campus.
14 Transcript of Academic Record 300 yen

Spring: April 1
Fall: September 22

Courses passed in the Spring Semester will be reflected on September 22. Courses passed in the Fall Semester will be reflected on April 1.(With exceptions for certain faculties/graduate schools.)
16 Certificate of Graduation (Completion) 300 yen Graduate in September
(Undergraduate Faculties): September 6

Graduate in March
(Undergraduate Faculties):
March 10, 2022
(Graduate school): March 23, 2022

Certificates can be issued only students who will graduate or complete the Program.
Details will be posted on the keio.jp portal prior to the start date of issuance.

17 Transcript of Academic Record for Previously-affiliated Faculty (Undergraduate) 500 yen Please check here.
18 Transcript of Academic Record for Previously-affiliated Faculty (Master's Program) 500 yen Please check here.
19 Certificate of Graduation for Prior Affiliated Faculty (Undergraduate) 500 yen Please check here.
20 Certificate of Completion for Prior Affiliated School (Master's Program) 500 yen Please check here.

Certificates that Cannot Be Issued at the Certificate Issuing Machines and Convenience Stores

Not Available at Convenience Stores

The following certificates cannot be issued at convenience stores. Please use the Certificate Issuing Machines.

  • Student Travel Fare Discount Certificates (Gakuwari)



Not Available at the Certificate Issuing Machines and Convenience Stores

The following certificates cannot be issued at the Certificate Issuing Machines and convenience stores and must be applied for at the student's affiliated campus.
Several days may be required to have certain certificates issued.
Please note that a valid Student ID card is required to take receipt of certificates.


  • Student Commuter Certificate (Free: Applicable to commuter passes for routes that cannot be purchased with a student ID card or for commuter passes for buses or subways)
  • Certificate issued in a sealed envelope (Japanese/English)
  • Certificate of Course Registration (English)
  • Certificate Attesting Pending Approval of Doctoral Degree (Japanese/English)
  • Certificate Attesting Expected Withdrawal from Doctoral Program upon Completion of Course Requirements (Japanese/English)
  • Certificate Attesting Completion of Course Requirements for National Bar Examination (Japanese)
  • Certificate Attesting Completion of Course Requirements for Various Qualifying Examinations (Japanese)
  • Application for Change of Status of Residence (For organization) , Application for Extension of Period of Stay (For organization) :
    For more information, please check the website of the International Center (Changing Your Status of Residence / Extension of Period of Stay).
  • Certificates to be submitted to the Ministry of Foreign Affairs (ministry and diplomatic missions overseas)
  • Certificate on a third party-specific form (request form)
  • Various certificates pertaining to non-degree students (with credit), non-degree students (without credit) and research students
  • Certificate of Annual Health Examination (English):
    Issued by the Keio University Health Centers (Wellness Center for Shonan Fujisawa Campus). (for more information, please check the website of the Health Center.)
  • Various certificates pertaining to teacher training(For students at Mita Campus, please contact the office at the Teacher Training Center.)
  • Group Travel Application Forms (Group Discount):
    Eligibility is restricted to official organizations and seminars (research rooms).

Applicants should submit the Form to Report Off-Campus Student Group Activities to the designated Student Affairs Office (or the Student Support Section for Shonan Fujisawa Campus).
*Purpose: Application form to purchase Japan Railway-issued Group Travel Discount Tickets
*Group travel application forms can be obtained from travel agencies, university offices or Co-op stores.
*Applicationy form: Student Affairs Office (or the Student Support Section for Shonan Fujisawa Campus)
Capacity) 8 people or more
*Application Requirements: Submit the Recipients List of Student Group Discount, available at the applicable offices.

Issuance of Certificates for Previously-Affiliated Faculty/School

Currently-enrolled students who have completed an undergraduate or Master's program at Keio University in March 1991 or later can have their Transcripts of Academic Record and Certificates of Graduation (Completion) for Previously-affiliated Faculty/School issued at the Certificate Issuing Machines and convenience stores.
Please note that it may not be possible to have certificates issued for certain faculties, graduate schools, or graduation/completion years.

  • Transcripts of previous academic records of the School of Medicine and Graduate School of Medicine can be issued only to those who graduated or completed their studies in March 2011 or later.
  • Transcripts of previous academic records of the Graduate School of Business Administration can be issued only to students who entered the Graduate School in April 2000 or later and completed the program in March 2002 or later.
  • It may not be possible for students who have graduated from/completed studies at multiple faculties or multiple graduate schools to have certificates issued from the Certificate Issuing Machines for previously-affiliated faculties or graduate schools.

Applications for Certificates by a Representative Party

Applications for certificates by a representative party will only be accepted in cases where it is problematic for the student themselves to make their way to the university (studying abroad, hospitalization, etc.). Any student wishing to arrange this is requested to enquire in advance with the reception of the Academic Affairs Section at their base campus.


Representative parties are requested to present proof of identification at the reception after submitting a photocopy of the student's ID card and letter of authorization when completing applications.


Letter of Authorization

While there is no prescribed format for letters of authorization, you are requested to draft them such that they confirm the intentions of the student, and that the representative party is acting at their behest, with reference to the example below.


Example Format of Letter of Authorization

I, (name of student), agree to have (name of representative party) make this application and take receipt of the certificate on my behalf.
○ Month △ date, 20 × Year, signature and seal of the student



Identification

In principle, proof of identification refers to a Keio University student ID card, driver's license, passport, Health Insurance Card (be sure to conceal the insured person's symbol and number as well as the insurer's number), Alien Registration Certificate (both sides), or Basic Resident Registration Card (with photo).
Certificate of Residence, employee ID, or student ID card for other universities may not be presented as proof of identification.

For the Attention of People Who Have Collected Certificates

  • For details concerning the grading system used for Transcripts of Academic Record, please refer here.
  • The various certificates that are issued at convenience stores are printed using POPITA technology to prevent forgeries. Persons who have received certificates issued at convenience stores can use the POPITA technology to confirm the authenticity of certificates. For details, please click here.