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Information about Certificates

**Please refer to the "Certificates for Alumni" if a Keio Alumni.**


Notification (Last Updated: April 16, 2024)

  • December 13, 2022:Online delivery of electronic certificates (PDFs) has been available. For details, please click here.
  • December 13, 2022:Japanese-English switching functions is added to the Certificate Issuance Service. For details, please click here.
  • March 11, 2022:From March 18, 2022, application and issuance of Student Commuter Certificates required for the purchase of a student commuter pass from Certificate Issuance Services will be available. For details, please click here.
  • September 3, 2021:Due to replacement of on-campus certificate issuing machines, the flow of issuance of certificates has been changed. For details, please click here.


Notice of system maintenance

Maintenance is scheduled during the following period.
・9:00a.m. -10:00a.m. on Wednesday, April 24 (Endtime is tentative.)

◆Effects of maintenance◆

  • You cannot log in to the Certificate Issuance Service and cannot apply for certificates and Student Travel Fare Discount Certificates (Gakuwari) .
  • Even if you pay the issuance fee at a convenience store etc. during the maintenance period, you will not be notified immediately of the information required to print certificates. It is recommended that you complete the payment before the maintenance period.
  • If the certificate issuance fee has already been paid before maintenance period, you can print certificates at convenience stores (within 7 days of application).
  • During the maintenance period above, you will not able to print out certificates at on-campus certificate issuing machines.

※The service will be temporarily unavailable in late September and from late March to early April due to maintenance. The specific schedule will be announced on K-Support News.

Information about Issuing Certificates

  • Current students can issue certificates at:
    ・Certificate issuing machines on each campus
    ・Convenience stores nationwide (FamilyMart, Lawson, Seven-Eleven [listed in alphabetical order])
    ・Online delivery of electronic certificates (PDFs)
    To use this service, you need to apply in advance from the Certificate Issuance Service.
  • Some certificates or certificates need to be securely seadled (issued in a sealed envelope) cannot be issued using certificate issuing machines, at convenience stores, or by delivery online as an electronic certificate (PDF). Before issuing a certificate, Please check the "Notes on Issuance of certificates."



Procedure for issuing of certificates (On-campus printing / Convenience stores)

Log in to the Certificate Issuance Service
*You can change the language to English on the screen. Click here for instructions.
Register your e-mail address
(for first login)
Select a printing location
On-campus printing or Convenience store
*Please check here for instructions on online delivery of electronic certificates (PDFs).
On-campus printing
Select the type and number of certificates
Select a payment method
Advance payment Credit cards
Convenience stores (cash payment)
Other forms of electronic money, etc.(DoCoMo Payment, Softbank Payment, LINE Pay, PayPay, Apple Pay)
Payment at the time of issuance Transportation IC cards *Card type only
Payment at the time of issuance
Print reservation number is reported by e-mail.
Enter the print reservaton number at the certificate issuing machine.
Payment of fees
Print certificates
(within 7 days of application)
Advence payment
Payment of fees
Print reservation number is reported by e-mail.
Enter the print reservation number at the certificate issuing machine
Print certificates
(within 7 days of application)
Convenience stores
Select the type and number of certificates
(Student Travel Fare Discount Certificates (GAKUWARI) can be issued only at on-campus printing.)
Select a convenience store for printing certificates
(FamilyMart, Lawson, Seven-Eleven
Select a payment method
Advance payment Credit cards
Convenience stores (cash payment)
Other forms of electronic money, etc.(DoCoMo Payment, Softbank Payment, LINE Pay, PayPay, Apple Pay)
Payment of fees
Printing information is reported by e-mail
(For Seven-Eleven, "Print reservaton number", For FamilyMart and Lawson,"User number")
Enter "Printing reservation number" or "User number" at the multi-function copy machine in convenience stores.
Print certificates
(within 7 days of application)



Notes on Issuance of Certificates

About issuance of certificates

  • If certificates need to be securely sealed (issued in a sealed envelope), do not use the certificate issuance service and inform the Academic Affairs Section on the campus to which you are affiliated. Certificates that have already been issued cannot be securely sealed later.
  • Student Travel Fare Discount Certificates (Gakuwari) cannot be issued at convenience stores or by online delivery as an electronic certificate (PDF) . Please use the certificate issuing machines.
  • Certificates issued through this service are printed using digital watermark (POPITA technology) to prevent forgery. Copies of these certificates cannot be used.
    *POPITA is a registered trademark of NTT Advanced Technology Corporation.
  • Certificates issued using digital watermark (POPITA) are not accepted by the Ministry of Foreign Affairs (ministry and diplomatic missions overseas). If you will submit certificates to the Ministry of Foreign Affairs, please inform the Academic Affairs Section on the campus to which you are affiliated.
  • For details on whether or not a certificate can be issued depending on the output destination, please see the following.
    Certificates that Can Be Issued via the Certificate Issuance Service
    Certificates that Cannot Be Issued via the Certificate Issuance Service

About certificate issuance fee

  • Please be aware that certificate issuance fees, etc., for which payment has already been completed cannot be refunded.

Who cannot issue certificates?

  • No certificates can be issued if tuition has not been paid by the previous semester. Additionally, it may take a few days before certificates can be issued after any outstanding payments have been settled.

Issuance at the Certificate Issuing Machines

  • Certificates can be issued at any Certificate Issuing Machine, regardless of affiliated campus.
    *Entry of students affiliated to other campuses is restricted on some campuses. For details, please check the "Office/Campus facilities" for each campus.


How to issue certificates

If you use the certificate issuance service for the first time, please make sure to check the User Guide for Certificate Issuance Service.

Login

Please use this service via the below login site (keio.jp authentication required):

Certificate Issuance Service login site (for current students)

Application and issuance

*Before applying for a certificate, Please check the "Notes on Issuance of certificates" in advance.

  1. Log in to the Certificate Issuance Service
  2. Register your email address (for first Login)
  3. Select the "On-campus printing" as a printing location
  4. Select the type and number of certificates
  5. Select a Payment Method
  6. Payment of fees (If you choose to pay in advance. For those who choose to pay at the time of certificate issuance (transportation IC cards), pay in step 9.)
  7. Printing information is reported by email.
  8. Enter print reservation number at the certificate issuing machine
  9. Payment of fees (If you choose to pay at the time of certificate issuance (transportation IC cards).)
  10. Print certificates (within 7 days of application)

Operating hours and locations

  • Certificate Issuing Machines may be temporarily out of service due to maintenance or repair work. Students should allow for ample time in making the necessary arrangements to obtain required certificates, and should also take careful note of usage periods and the number of certificates they will require.
  • Please notify the Academic Affairs Office during office hours in the case of any mechanical failure occurring while operating the Certificate Issuing Machines.


<Dates of service suspension>
※Please make sure to check the "Academic Calendar".

  • Saturdays and Public Holidays in case that classes or regular examinations have been scheduled
  • Sundays
  • School Holidays (Founder's Birthday: January 10th)
  • Closed Periods (Eary to Mid-August, Late-December to Beginning of January)*
  • Mita Festival Period (Mid to Late-November)*
  • System Maintenance Periods*


*Details will be announced on the K-Support News.

CampusLocationsHow many machinesRegular Operating Hours
Mita

1F, South School Bldg.

3 Mon.-Sat. (8:45-20:00)
Hiyoshi

1F, Fourth Bldg.: Section B (By the sides of the central connecting walkway)

2 Mon.-Sat. (8:45-20:00)
2F, Collaboration Complex (In Academic Affairs Office) 1

Semester Period: Mon.-Fri. (8:45-16:45)
Break Period: Mon.-Fri. (8:45-11:30 / 12:30-16:45)

Shinanomachi 1F, Koyosha (Inside Lobby) 1 Mon.-Fri. (8:45-20:00)
Yagami 1F, Sosokan (14th Bldg.) (Inside Student Lounge) 1

Mon.-Sat. (8:45-20:00)

Shiba Kyoritsu 1F, Bldg. No. 1 (Next to Administrative Office) 1

Mon.-Sat. (8:45-20:00)

Shonan Fujisawa Main Bldg.: 1F, Alpha Bldg. (In front of Administrative Office) 1 Mon.-Sat. (9:15-20:00)

Issuance at Convenience Stores

How to issue certificates

If you are using the service for the first time, please make sure to check the User Guide for Certificate Issuance Service.

Login

Please use this service via the below login site (keio.jp authentication required):

Certificate Issuance Service login site (for current students)

Application and issuance

*Before issuing a certificate, Please check the "Notes on Issuance of certificates".

  1. Log in to the Certificate Issuance Service
  2. Register your email address (for first Login)
  3. Select the "Convenience Stores" as a printing location
  4. Select the type and number of certificates
  5. Select a convenience store to print to (Seven-Eleven, FamilyMart, Lawson)
  6. Select a Payment Method
  7. Payment of fees
  8. Printing information is reserved by email. (For Seven-Eleven, "printing reservaton number", For FamilyMart and Lawson,"user number")
  9. Enter "printing reservetion number" or "user number" at the multi-function copy machines in the convenience store
  10. Print certificates

Convenience stores that can be used

Nationwide stores of FamilyMart, Lawson, Seven-Eleven (listed in alphabetical order) installed with multi-functional photocopying machines.
*Overseas stores cannot be used.


Times available

24 hours a day, 365 days a year
(excluding periods that services are suspended at the university* and maintenance hours including various commercial services)

*The service will be temporarily unavailable in late September and from late March to early April due to maintenance (Applications are not allowed. If the certificate has already been paid for, you can print it at a convenience store.). The specific schedule will be announced on the K-Support News.

Online Delivery of Electronic Certificates (PDFs)

This function is used to send a download link of an electronic certificate (PDF data of certificate) directly to an employer, overseas educational institution, etc. PDFs are delivered time-stamped and digitally signed to guarantee their authenticity.

All users are requested to confirm the following precautions before submitting an application.


Notes on applying for electronic certificates

  • Before utilizing this function, please send the URL for this page to the person to whom the certificate is to be sent, and obtain their approval of the details outlined in "Online delivery of electronic certificates (PDF)." (If you are sending to a Japanese educational institution, etc., please direct them here (Japanese page).)
  • The name of the company/organization to which certificates are to be sent, as well as the corresponding email address, must be entered at the time of application. The destination company/organization name is printed on the certificate. Certificates without this information are invalid. Only one recipient may be entered for each time you apply. If you wish to send certificates to more than one recipient, please repeat the process for each recipient.
  • In the case that you are submitting an application to an overseas educational institution or similar, and are asked to enter your ID (examination number) or other information, please enter this into the "Recipient registration" screen, in addition to the applicant's name. *Ex.: Applicant name: KEIO, TARO (ID: ABC123456)
  • If there is some reason why the digital certificate cannot be sent directly to the recipient (e.g., if the file must be uploaded as a PDF to an external system to submit it), please enter in your own email address instead into the portion of the application which asks for the recipient's email address. This will allow you (the applicant) to download the digital certificate. However, when submitting this certificate, you must keep it in its original PDF formatting. Do not combine it with other PDF files or submit a printed version of the digital certificate.
  • The download link for the electronic certificates is valid for 3 months from the date of application.
  • If you forge or modify a certificate issued by the University, you may be criminally liable for Counterfeiting of Private Documents with Seals, Alteration of Private Documents with Seals, or Unauthorized Creation of Private Electronic or Magnetic Records. In addition, currently enrolled students may be punished in accordance with Article 188 of the Undergraduate Faculty Rules and Regulations, Article 161 of the Graduate School Rules and Regulations, or Article 62 of the Graduate School of Law Rules and Regulations.

How to issue a certificate

If you are using the service for the first time, please make sure to check the User Guide for Certificate Issuance Service.

Login

Please use this service via the below login site (keio.jp authentication required):

Certificate Issuance Service login site (for current student)

Application and issuance

*Before issuing a certificate, Please check the"Notes on Issuance of certificates".

  1. Log in to the Certificate Issuance Service
  2. Register your email address (for first Login)
  3. Select "Send online"
  4. Select the certificate for which you will apply
  5. Select payment method
  6. Register submission information
  7. Complete payment of issuance fee
  8. Application complete
    Applicant: The applicant will be notified of the application details by email to their registered email address.
    Certificate recipient: An email will be delivered with the link to download the electronic certificate (PDF).

Confirmation of delivery status and resending

An email notification will be sent to the applicant when the company/organization to which the certificate was delivered has checked the certificate for the first time. Delivery status can be confirmed from the Certificate Issuance Service. For instructions on the procedure, please refer below.

Confirmation of delivery status

  1. Log in to the Certificate Issuance Service
  2. Select "Application list"
  3. Select a certificate that has been delivered online to view the details

*Delivery status will be displayed as follows.
・If the recipient has checked the certificate: Confirmed
・If the recipient has not checked the certificate: Unconfirmed


Resending an electronic certificate (PDF)
It is only possible to resend a certificate when the certificate in question has not been checked by the recipient.

  1. Log in to the Certificate Issuance Service
  2. Select "Application list"
  3. Select the certificate you wish to resend and view the details
  4. Click the "Send again" button at the bottom of the screen
  5. Enter the email address for resending and click the "Proceed" button
    Fields other than the email address for resending (such as the name of the recipient) cannot be changed.
  6. Click the "Apply" button at the bottom of the screen

Times available

24 hours a day, 365 days a year
(excluding periods that services are suspended at the university* and maintenance hours including various commercial services)

*The service will be temporarily unavailable in late September and from late March to early April due to maintenance. The specific schedule will be announced on K-Support News.

How to Switch Language to English on Certificate Issuance Service

After accessing the Certificate Issuance Service, you can change the language to English from the "LANG" pull-down menu in the upper right corner on the screen.

When you first login to the Certificate Issuance Service

You can switch the language from the pull-down menu in the upper right corner of the "Email Address Registration(メールアドレス設定)" Screen displayed after logging in to keio.jp.


sample

For the second and subsequent login

You can switch the language on the "Select printing destination(印刷先選択)" screen displayed after logging in to keio.jp.


sample

User Guide (Please be sure to read this guide if using this service for the first time)

Persons eligible to use

  • Full-time degree students enrolled at undergraduate faculties, graduate schools, and in professional degree programa, and short-term international students
  • Students enrolled in the Japanese Language Program (JLP)

Payment methods for certificate issuance fees, etc.

Output destinationPayment method※1
On-campus certificate issuing machines 【Advance Payment】
Credit cards:VISA、Master Card、JCB、American Express、Diners Club
・Convenience stores (cash payments): FamilyMart, Lawson, Seven-Eleven
・Other forms of electronic money etc.: DoCoMo Payment, Softbank Payment, LINE Pay, PayPay, Apple Pay

【Payment at the time of issuance】
・Transportation IC Cards※2

Convenience stores※3 / Online delivery as an electronic certificate (PDF)

Credit cards:VISA、Master Card、JCB、American Express、Diners Club
・Convenience stores (cash payments): FamilyMart, Lawson, Seven-Eleven
・Other forms of electronic money etc.: DoCoMo Payment, Softbank Payment, LINE Pay, PayPay, Apple Pay

※1:You will not receive a receipt (ryoshusho) after paying for this service.

If you are paying in cash at a convenience store, you will receive a regular "receipt of payment" or "itemized receipt of purchased items."
If you select on-campus printing and paying certificate issuance fee with a Transportation IC cards, a receipt will be issued by pressing the "レシート発行(Receipt Issued)" button on the card reader after payment.

※2: Only card-type transportation IC Cards can be used. Smartphones and other non-card type transportation IC Cards cannot be used.
※3: If certificates are issued at a convenience store, printing fees of 60 yen per sheet will be incurred in addition to the certificate issuance fee.

Time limit for printing (On-campus printing or Convenience stores)

7 days from date of application
*Certificates will no longer be available to print from midnight of the 8th day. Please be aware that issuance fees will not be reimbursed.
*If making the payment at a convenience store (cash payments), please pay at the store and print certificates within 7 days of making the application.


Precautions for use of service

    • Issuance of certificates at convenience stores is available only at domestic stores. This service is not available at overseas stores.
    • If you have completed an application for the wrong number or type of certificates, irrespective of the reason, no refunds will be made for any certificate issuance fees, etc., for which payment has already been completed.
    • If certificates need to be securely sealed (issued in a sealed envelope), do not use a convenience store and inform the Academic Affairs Section on the campus to which you are affiliated. Certificates that have already been issued cannot be securely sealed later. Please also be aware that certificate issuance fees, etc., for which payment has already been completed cannot be refunded.
    • Certificates issued through this service are printed using digital watermark (POPITA technology) to prevent forgery. Copies of these certificates cannot be used.
      *POPITA is a registered trademark of NTT Advanced Technology Corporation.
    • Certificates issued using digital watermark (POPITA) are not accepted by the Ministry of Foreign Affairs (ministry and diplomatic missions overseas). If you will submit certificates to the Ministry of Foreign Affairs, please inform the Academic Affairs Section on the campus to which you are affiliated.

  • Installation of multi-functional photocopying machines
    Seven-Eleven

    Multi-functional photocopy machines by FUJIFILM Business Innovation Corp. compatible with "netprint" are installed in stores. Click here for details (Only in Japanese). Some stores are not installed with multi-functional photocopying machines.
    Click here to search for stores (Only in Japanese).

    FamilyMart
    Lawson
    Multi-functional photocopy machines by Sharp Marketing Japan Corp. compatible with "network print service" are installed in stores. Click here for details (Only in Japanese).
    The network print service is not available at some convenience stores.
    Click here to search for stores (Only in Japanese).
  • Cash Payment Service at Convenience Stores
    Seven-Eleven Payments are made at the cash register using the "Payment slip number" or "Payment slip" received at the time of application. Operation instructions are available below.
    ・Payment method at Seven-Eleven
    FamilyMart
    Lawson
    Payments are made at the cash register using the "application tickets" that are issued by the "multimedia terminals" in stores using the "SmartPit number" received at the time of application. Operation instructions are available below.
    ・Payment method at FamilyMart
    ・Payment method at Lawson

Various inquires

Inquiries regarding payment methods and system operations (cannot log in, did not receive an e-mail, etc.)

Certificate issuance service call center (available 24 hours a day)
06-6809-4327

*Please inquire at the Academic Affairs Section on the campus to which you are affiliated concerning the content of certificates for student registration, grades, etc.

Certificates that Can Be Issued via the Certificate Issuance Service

AY 2024

CertificateIssuance feesStart of issuance periodNotes
01 Gakuwari (Student Travel Fare Discount Certificate; usable with all Japan Railway companies) Free Spring: April 1
Fall: September 24
Available at Certificate issuing Machines only. (cannot be issued at convenience stores or by online delivery as an electronic certificate (PDF))
・Gakuwari are valid for three months starting from the date of issuance.
02 Certificate of Annual Health Examination (Japanese language only) 300 yen Spring: June 7
Fall: under review
03 Student Commuter Certificate for Issuance of Student Commuter Pass (affiliated campus) (Japanese language only) Free Spring: April 1
Fall: September 24
Available at Certificate issuing Machines or at convenience stores (cannot be issued by online delivery as an electronic certificate (PDF))
04 - 10 Student Commuter Certificate for Issuance of Student Commuter Pass (other campus) (Japanese language only) Free Spring: April 8
Fall: October 1
Available at Certificate issuing Machines or at convenience stores (cannot be issued by online delivery as an electronic certificate (PDF))
11 Certificate of Enrollment 300 yen Spring: April 1
Fall: September 24
12 Certificate of Course Registration (Japanese language only) 300 yen Spring: May 2
Fall: October 24
If students are taking a leave of absence or studying abroad, please apply at the designated Academic Affairs Office at affiliated campus.
13 Certificate of Expected Graduation (Completion) 300 yen Spring: April 1
(students due to graduate or complete in March of the following year)
Fall: September 24
(students due to graduate or complete in September of the following year)
Issued to 4th or 6th year undergraduates and 2nd year master's students only. If students are taking a leave of absence or studying abroad, please apply at the designated Academic Affairs Office at affiliated campus.
14 Transcript of Academic Record 300 yen

Spring: April 1
Fall: September 24

Courses passed in the Spring Semester will be reflected on September 24. Courses passed in the Fall Semester will be reflected on April 1.(With exceptions for certain faculties/graduate schools.)
16 Certificate of Graduation (Completion) 300 yen Graduate or complete in September: September 5
Graduate or complete in March: March 10, 2025

Certificates can be issued only students who will graduate or complete the Program.
Details will be posted on K-Support News prior to the start date of issuance.

17 Transcript of Academic Record for Previously-affiliated Faculty (Undergraduate) 500 yen Please check here.
18 Transcript of Academic Record for Previously-affiliated Faculty (Master's Program) 500 yen Please check here.
19 Certificate of Graduation for Prior Affiliated Faculty (Undergraduate) 500 yen Please check here.
20 Certificate of Completion for Prior Affiliated School (Master's Program) 500 yen Please check here.

Certificates that Cannot Be Issued via the Certificate Issuance Service

Not available at convenience stores or by online delivery as an electronic certificate (PDF)

As the following certificates, etc. cannot be issued at convenience stores or by online delivery as an electronic certificate (PDF), please issue using a certificate issuing machine.

  • Student Travel Fare Discount Certificates (Gakuwari)



Not available at the certificate issuing machines, at convenience stores or by online delivery as an electronic certificate (PDF)

As the following certificates cannot be issued using the Certificate Issuance Service, please apply at the Academic Affairs Office on the campus to which you are affiliated.
Note that some certificates will require several days to issue. In addition, please be aware that you will require your student ID card to collect certificates.

Please note that a valid Student ID card is required to take receipt of certificates.


  • Certificate issued in a sealed envelope (Japanese/English)
  • Certificate of Course Registration (English)
  • Certificate Attesting Pending Approval of Doctoral Degree (Japanese/English)
  • Certificate Attesting Expected Withdrawal from Doctoral Program upon Completion of Course Requirements (Japanese/English)
  • Certificate Attesting Completion of Course Requirements for National Bar Examination (Japanese)
  • Certificate Attesting Completion of Course Requirements for Various Qualifying Examinations (Japanese)
  • Application for Change of Status of Residence (For organization) , Application for Extension of Period of Stay (For organization) :
    For more information, please check the website of the International Center (Changing Your Status of Residence / Extension of Period of Stay).
  • Certificates to be submitted to the Ministry of Foreign Affairs (ministry and diplomatic missions overseas)
  • Certificate on a third party-specific form (request form)
  • Various certificates pertaining to non-degree students (with credit), non-degree students (without credit) and research students
  • Certificate of Annual Health Examination (English):
    Issued by the Keio University Health Centers (Wellness Center for Shonan Fujisawa Campus). (for more information, please check the website of the Health Center.)
  • Various certificates pertaining to teacher training(For students at Mita Campus, please contact the office at the Teacher Training Center.)
  • Group Travel Application Forms (Group Discount):
    Eligibility is restricted to official organizations and seminars (research rooms).

Applicants should submit the Form to Report Off-Campus Student Group Activities to the designated Student Affairs Office (or the Student Support Section for Shonan Fujisawa Campus).
*Purpose: Application form to purchase Japan Railway-issued Group Travel Discount Tickets
*Group travel application forms can be obtained from travel agencies, university offices or Co-op stores.
*Application form: Student Affairs Office (or the Student Support Section for Shonan Fujisawa Campus)
Capacity) 8 people or more
*Application Requirements: Submit the Recipients List of Student Group Discount, available at the applicable offices.

  • Certificate of Curatorial Qualification (Japanese/English):
    Apply for and receive the certificate at the Office of Student Services at your campus. (It will take several days to issue the card and you cannot receive it on the same day.)

Purchasing method for Student Commuter Pass(Issuing Student Commuter Certificates)

When purchasing a commuter pass, please follow the procedure below to issue a student commuter certificate and submit it to the station counter, etc. in advance. As of April 1, with the exception of certain public transportation services, when students submit a student commuter certificate that has their expected date of graduation printed on it to buy a commuter pass, they will not have to present a new certificate when renewing their passes in the future.(Excluding some public transportation services.) Students will be able to apply for and print certificates that have their expected date of graduation on them beginning at 9:00 a.m. on Monday, April 1, 2024.

Purchasing method for student commuter pass

  1. Log in to the Certificate Issuance Service and apply for "03_Student Commuter Certificate for Issuance of student commuter pass (affiliated campus)."
  2. Print the "Student Commuter Certificate" at a convenience store or a certificate issuing machine on campus.
  3. Fill in the commuting route, valid period, and starting date for using the Student Commuter Pass on the Student Commuter Certificate, and submit this to the station counter, etc. in order to purchase the pass.

sample
*If you are using the service for the first time, please make sure to check the Notes on Issuance of Certificates.

Information about certificates stating the expected date of graduation

The expected date of graduation listed on a student's commuter certificate will be based on their date of admission to the school and the standard term of study* for their academic program.
・Students admitted in April: March 31 of the year they are expected to graduate based on the standard term of study
・Students admitted in September: September 21 of the year they are expected to graduate based on the standard term of study

*Standard term of study = Bachelor's degree programs: four years (six years for School of Medicine/Department of Pharmacy at the Faculty of Pharmacy); Master's degree programs: two years; Doctoral degree programs: three years; Doctoral programs (four-year system): four years; Legal Practice Major within the Law School: three years (two years for students with prior legal knowledge); Master of Laws (LL.M) in Global Legal Practice: one year
*For Japanese Language Program students or short-term international students, the certificate will display the date of the last day of the current academic year (March 31).
*If the student has been enrolled for more than the standard term of study, the certificate will display the date of the one-year extension of the standard term of study.

Precautions for issuance

  • While there are no transaction fees for generating a "Student Commuter Certificate," printing the certificate costs 60 yen at convenience stores.
  • The "commuting route" is the most economical route option from the station closest to your residence to the station closest to your campus (or nearest bus stops for those commuting by bus.) Issuance of the Student Commuter Certificate may be suspended if a student is found to have falsified information, and the student may be punished in accordance with the school regulations.
  • Students who have not paid their academic fees and expenses up to the previous semester, those who have not registered their home address (in Japan), or those who are in the process of applying for a change of address will not be able to apply for a Student Commuter Certificate.
  • The handling of commuter certificates with the expected date of graduation when purchasing a student commuter pass may be operated differently depending on the public transportation service counters. Be sure to check their respective websites for information on how to purchase a commuter pass.
  • If you change campuses, move, or otherwise change your commuting route, you will need to have an updated student commuter certificate that reflects these changes issued to replace the old one. This also applies for students who exceed their original expected date of graduation.

Changes to home addresses

Your home address will be printed on the Student Commuter Certificate. If you will change your home address, after logging in to K-Support, select "Application" from the menu (or the top right menu button on a smartphone), and then select "Confirmation/Change of Address" ."Your newly registered address will be reflected on your Student Commuter Certificate from 7:00 a.m. the morning after you receive email confirmation of your change of address. Please note that the address from before the change will be printed on the Student Commuter Certificate if you have applied before the new address is reflected.


Purchase of student commuter passes for the new semester

Academic year and campus information will be updated to new semester until 9:00 am on April 1 (9:00 am on September 22 for fall).
In particular, if you will be moving on to a different campus in the new semester due to promotion, please apply and issue Students Commuter Certificates after 9:00 am on April 1 (after 9:00 am on September 22 in the fall).

The start date for the issue of Student Commuter Certificates required for the purchase of a student commuter pass to other campus for the purpose of taking courses is differ. Please confirm the Keio University Student Website for "Purchasing a Student Commuter Pass for Commutes to Other Campus"


Issuance of Certificates for Previously-Affiliated Faculty/School

Currently-enrolled students who have completed an undergraduate or Master's program at Keio University in March 1991 or later can have their Transcripts of Academic Record and Certificates of Graduation (Completion) for Previously-affiliated Faculty/School issued at the Certificate Issuing Machines and convenience stores.
Please note that it may not be possible to have certificates issued for certain faculties, graduate schools, or graduation/completion years.

  • Transcripts of previous academic records of the School of Medicine and Graduate School of Medicine can be issued only to those who graduated or completed their studies in March 2011 or later.
  • Transcripts of previous academic records of the Graduate School of Business Administration can be issued only to students who entered the Graduate School in April 2000 or later and completed the program in March 2002 or later.
  • It may not be possible for students who have graduated from/completed studies at multiple faculties or multiple graduate schools to have certificates issued from the Certificate Issuing Machines for previously-affiliated faculties or graduate schools.

Applications for Certificates by a Representative Party

Applications for certificates by a representative party will only be accepted in cases where it is problematic for the student themselves to make their way to the university (studying abroad, hospitalization, etc.). Any student wishing to arrange this is requested to enquire in advance with the reception of the Academic Affairs Section at their base campus.


Representative parties are requested to present proof of identification at the reception after submitting a photocopy of the student's ID card and letter of authorization when completing applications.


Letter of authorization

While there is no prescribed format for letters of authorization, you are requested to draft them such that they confirm the intentions of the student, and that the representative party is acting at their behest, with reference to the example below.


Example Format of Letter of Authorization

I, (name of student), agree to have (name of representative party) make this application and take receipt of the certificate on my behalf.
○ Month △ date, 20 × Year, signature and seal of the student



Identification

In principle, proof of identification refers to a Keio University student ID card, driver's license, passport, Health Insurance Card (be sure to conceal the insured person's symbol and number as well as the insurer's number), or Alien Registration Certificate (both sides).
Certificate of Residence, employee ID, or student ID card for other universities may not be presented as proof of identification.

For the Attention of People Who Have Received Certificates (Persons in Charge of Hiring at Companies, Please Also Comfirm)

Regarding of the grading system used for transcripts of academic record

For details concerning the grading system used for transcripts of academic record, please refer here.


Digital watermarking (POPITA)

The various certificates that are issued at convenience stores or by online delivery of electronic certificates(PDF) are printed using digital watermark (POPITA technology) to prevent forgeries. Persons who have received certificates issued at convenience stores or
by online delivery of electronic certificates(PDF)
can use the digital watermark (POPITA technology) to confirm the authenticity of certificates. For details, See p. 6-7 of this manual.
*POPITA is a registered trademark of NTT Advanced Technology Corporation.


Online delivery of electronic certificates (PDF)

The online delivery function for electronic certificates is a service which can be used to send a download link to an electronic certificate in PDF form directly to an employer, etc. PDF certificate data is time-stamped and digitally signed to prevent tampering. If the PDF has been tampered-with after being issued, an error message will be displayed when it is opened.

Process for online delivery of electronic certificates

  1. Student confirms that a certificate is eligible to be sent online as an electronic certificate.
    If the certificate is eligible for such, the student is requested to fill in the below information.

    ・Company/organization name
    ・Supervising department
    ・Person in charge
    ・Recipient email address
  2. The student completes an application using the Certificate Issuance Service, and an email containing the link to download the electronic certificate is forwarded to the email address provided in 1. The download link is valid for 3 months from the date of application.
  3. Please download the electronic certificate from the download link, and store it after confirming that the certificate has not been tampered with. Please refer to the manual below for details of how to download, and confirming signatures on, electronic certificates delivered to you.
Certificate Issuance Service login manual (for companies and educational institutions)