慶應義塾大学塾生サイト Keio University Student Website
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Internships

To all Keio students considering an internship

In Japan, internships are defined as "Work experience undertaken by a student in their area of specialization or which relates to their prospective career while still at university." However, in reality there is great variance in what an internship can constitute, from comparatively long-term placements involving actual workplace duties to one-day programs focused on company overviews and group work.
Sweeping judgements cannot, therefore, be made on the demerits and merits of internships based on their structure and duration. In addition, while participation in internships is gradually becoming the norm, it would be remiss to suggest that everyone should be obliged to participate. If you are considering pursuing an internship, ensure that it aligns with your particular goals. Examples might include a desire to get a taste of real job assignments, to deepen one's knowledge of a particular industry or company, or to get a hands-on feel for actual workstyles or corporate culture.



Internship application process

There are three main types of internship as given below. The application process will differ by internship type so please read through this information carefully.

TypeContent
I Free application type Internships for which you apply directly to a company or organization and participate on an individual basis without going through the university.
II University listed (government offices, etc.) type Internship (exclusively for government offices, independent administrative agencies, etc.) for which you apply and participate through the university.
III Regular curriculum (classroom) type Internships conducted as part of the regular curriculum (classes) of undergraduate- and graduate-level courses.

Free application type internships

Free application (extracurricular) type internships refer to internships for which participation at respective companies or organizations is determined through screenings, etc., after a student has applied directly to a company or organization based on the information he/she collected on his/her own initiative without going through the university.
Currently most internships are of this type.

How to apply:
Collect information on internship calls under your own initiative and apply directly to the company or organization.
Information on internship calls can be found on the websites of companies and organizations, as well as on the careers service homepage and bulletin boards and websites of respective campuses.

Please confirm the link below for information on internships received at the university from companies and organizations. (keio.jp authorization is required.)



Insurance

It is advisable to enroll in a private liability insurance scheme (covering damage to the property or person of others at the internship location) to allow for any damages you may cause at the company or organization.
E.g. University Co-op "学生賠償責任保険/Student Liability Insurance"
E.g. Keio Academic Enterprise Co., Ltd. "からだの保険(傷害定額)/Karada no Hoken (fixed damages) with Compensation allowance for personal liabilities"
Note, however, that it is not required to individually enroll in liability insurance if the application guidelines indicate to the effect that there is "Insurance enrollment at company."
Please contact the training destination if you have any questions for example as to whether the insurance scheme you are joining will cover damages.


University listed (government offices, etc.) type internships

University listed (government offices, etc.) type internships refer to internships for which participation at government ministries, agencies, local authorities, etc., is determined through screenings after a student has applied based on information he/she has collected under his/her own initiative with applications completed through the university (with exceptions).
If there is an overlap between the internship period and the academic calendar, such as classes, examinations, etc., these will not be handled at the university.



Handling department


CampusWhere to submit (handling department)
Mita Placement and Career Services Desk, Office of Student Services
Yagami Student Life Services, Office of Student Services (Careers Desk)
Shonan Fujisawa (*1) Academic Affairs Section, CDP Office
Shinanomachi (*2) Student Life Services Section, Office of Student Services
Shiba-Kyoritsu Careers Services, Office of Student Services
Hiyoshi Student Life Services Section, Office of Student Services
Hiyoshi (Graduate school students) Graduate school service desk, Hiyoshi Office of Student Services

*1 Includes first-, second-, and fourth-year students of the Faculty of Nursing and Medical Care and graduate school students. Note, however, that internships limited to either public health nurses or nurses will be handled by the relevant section at the School Office of the Faculty of Nursing and Medical Care.
*2 Includes third-year students of the Faculty of Nursing and Medical Care. Note, however, that internships limited to either public health nurses or nurses will be handled by the relevant section at the School Office of the Faculty of Nursing and Medical Care.

How to apply:

1. Gathering information on internships
If you aspire to an internship at a government office, etc., ensure to gather information on your own initiative on intern calls from the websites of government ministries and agencies or of local authorities.
Information on internships which are currently recruiting may or may not arrive at the university. Please confirm the link below for information on internships received at the university from government offices, etc. (keio.jp authorization is required.)



2. Preparing and drafting application documents
Please prepare the below when applying and do not neglect to check the websites of government ministries, agencies, and local authorities.

(1) If information on recruiting internships is received at the university
Notes and precautions when applying, special notices, and sample submission documents will be posted on the bulletin boards and homepages of the departments which handle internships at respective campuses.
Please draft your application documents only after ensuring to give careful attention to the details posted on the bulletin boards, websites, etc., given above when applying.
The deadline for the submission of application documents to the university ("On-campus Deadline") must be strictly adhered to.
※The On-campus Deadline differs from the deadline set by the body, etc., to which you are applying.

(2) If information on recruiting internships is not received at the university
Print out documents giving an overview of the internship, such as the application guidelines, and promptly (at least two days before the On-campus Deadline) bring these when consulting with the service desk in charge of handling internships at respective campuses.
Following consultation, draft the application documents as instructed by the advisor and submit these by the application document submission deadline (Note: this is the "On-campus Deadline" for internships not included in the university's internship list)
*Applications for these internships may not be allowed depending on the content of the contract or memorandum of understanding between the internship destination and the university, the application procedure methods, etc.
If you are unable to submit the application documents for either (1) or (2) above by the On-campus Deadline, you will not be able to apply.

3. Submission of application documents
When submitting the application documents to the university, carefully read through (1) to (3) below and ensure that there are no mistakes.

(1) Deadline for submission of application documents ("On-campus Deadline") <Important>
The deadline for Keio students to submit application documents (On-campus Deadline) will be either nine or seven business days in advance of the deadlines specified on the websites of government ministries and agencies or local authorities (organizational deadline), which are for the submission of application documents that have been collected by the university from students.
As the "On-campus Deadline" will differ depending on the documents and procedures attending applications, please submit the application documents to the service desk in accordance with the below table at your affiliated campus by the specified deadline.
*The reception hours for the submission of application documents is until 16:45 on the day of the "On-campus Deadline."
*The application deadline specified in the internship listings of the government ministry, agency, or local authority is the day for submission from the university after it has collected all the application documents of the applying students and completed the drafting and selection process, etc.
Note in particular that the "On-campus Deadline" for submission of application documents by students to the university is set in advance of the deadline given on the homepages of each government ministry, agency, or local authority due to the necessity for completing the document submission procedures of the university.
*Note also that there are cases in which the student will apply directly to the government office, etc., without going through the university. In such cases, ensure to comply with the directions provided by the government ministry, agency, or local authority.



Documents and procedures required when applying"On-campus Deadline"
・Other than national government ministries, Kanagawa Prefecture and Yokohama City
・If you require a letter of recommendation from the university as one of the application documents
・If you need to pass the university selection process
・If the period of internship to which you apply is four days and less
Nine days in advance of the "Organizational Deadline"
・Other than national government ministries, Kanagawa Prefecture and Yokohama City Seven days in advance of the "Organizational Deadline"

*The "On-campus deadline" may be brought forward so that it is more than nine business days in advance, especially for those applications requiring a letter of recommendation or selection process.
Please ensure to confirm the individual "On-campus Deadline" at the link below. (keio.jp authorization is required.)



*Applications received after the "On-campus Deadline" will not be accepted under any circumstances.

How to calculate business days
Business days will exclude Saturdays, Sundays, public holidays, and Keio holidays.
*Even if there are classes or examinations on these days, the holidays above will not be counted as business days.

E.g. If the "Organizational Deadline" is the 25th (Friday) of the month and the "On-campus Deadline" is seven
business days in advance

MondayTuesdayWednesdayThursdayFridaySaturdaySunday
14: 15: On-campus Deadline 7 working days in advance 16:
6 working days in advance
17:
5 working days in advance
18:
4 working days in advance
19: 20:
21: Public Holidays (classes held) 22:
3 working days in advance
23:
2 working days in advance
24:
1 working day in advance
25: Organizational Deadline 26: 27:

(2) Submission at service desk (Important)
Application documents are only accepted at the section in charge of internships at the applicant's base campus.
*Applications will be invalid if submitted at a campus other than your affiliated campus.

(3) Application notes and precautions (important)
Applications for government office internships which overlap with the academic calendar are not accepted. You will be unable to apply for internships with schedules which clash with the lecture and examination periods.
・Duplicate Applications for government office internships which have overlapping schedules are not accepted. Please select one internship if there are internships with overlapping schedules. You will be unable to apply for internships with overlapping schedules until the results of the selection process have been released for the internship to which you are currently applying.
・Withdrawals of candidature will not be accepted under any circumstances following submission of application documents.
Please do not apply for internships for which you may be unable to attend in full as you will be required to attend all days throughout the internship period.
・Documents may not be submitted if there are any irregularities in the document format. Please carefully read the notices posted on bulletin boards, etc., and ensure to submit documents which are free of errors or irregularities.
・Submission by any person other than the applicant is not allowed. (submission by a representative is not permitted)

Applications during overseas student exchange program placements:
In special cases, students in the course of overseas exchange program placements may be permitted to submit by post if they apply for and receive permission to do so in advance. As a general rule, document submission will be completed at the service desk of affiliated campuses.
Students in the course of overseas exchange program placements may be permitted to submit by post if they apply for and receive permission to do so in advance (request application to department handling internships at the university following the publication of the internship implementation overview by the government ministry, agency, or local authority → approved by university).
The submissions deadline for materials sent by post will be the same as the "On-campus Deadline." Materials sent by post must arrive on this day.
As such, take steps to ensure early submission with consideration to the postal service, etc., in each country.   
Please ensure to allow for the schedule for your return home as you will be required to complete procedures at the service desk, including the submission of written oaths and enrollment in insurance schemes, after your participation in an internship has been approved.

Insurance
If you have been accepted for an internship, you will be enrolled in Personal Accident Insurance for Students Pursuing Education and Research "Gakkensai" Course B: "Internbai" Liability Insurance for Internships, Professional Qualification Activities, etc. Please enquire at the above submissions desk (handling department) at your base campus when completing hosting procedures.



Ⅲ Classroom (regular curriculum) type internships

Classroom (regular curriculum) type internships refer to internships which are implemented as part of classes at your faculty or graduate school and which can be undertaken for credit from the relevant faculty or graduate school.
Please refer to the Course Registration Guide for your faculty or graduate school for details on Classroom (regular curriculum) type internships.