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Student Clubs are requested to comply with the following instructions when completing the various procedures associated with club administration.
1. Use of classrooms
2. Facilities in Hiyoshi Student Union Building
Please check here for the calendar of the Hiyoshi Student Union Building. (Japanese only)
*As the Hiyshi campus web site is to be no more available, please refer to the above link from now on.
3. Using the university canteens
Please make a reservation at the Information Desk of the Office of Student Services and obtain permission to use the university canteen by submitting a Request to Hold Meeting/Gathering on Campus. If you have not submitted a Request to Hold Meeting/Gathering on Campus within a week of making your reservation, the booking may be rescinded. Reservations only pertain to securing the venue, and you are requested to directly visit the university canteen to negotiate specific details on preparations only after having obtained permission to use the facility. Promptly contact the Information Desk at the Office of Student Services in the case of any changes such as cancellations. Also note that canteens cannot be used on Sundays or public holidays.
(1F, 2F Cafeteria Building; 6th building, Greens' Terrace)
Submit applications to the Information Desk at the Student Life Services Section, Hiyoshi Office of Student Services after directly consulting with the cafeteria staff and securing a reservation.
Submit a Request to Hold Meeting/Gathering on Campus at the service desk of the Student Life Services Section, Office of Student Services after making a reservation at the Co-op Cafeteria. Please consult with the staff of the Co-op Cafeteria with regards to specific details. Promptly contact the service desk of the Student Life Services Section, Office of Student Services in the case of any changes such as cancellations.
(Yagami Communication Lounge (Sosokan [1F, building 14])
Usage times: 16:30-20:00
Consult with regards to arrangements such as catering, etc., at LaPoire Yagami, located in the Yagami Communication Lounge, after submitting a Request to Hold Meeting/Gathering on Campus and having your reservation approved at the Student Life Services Section, Office of Student Services. A faculty member must also be in attendance. Promptly contact the reception at the Student Life Services Section, Office of Student Services in the case of any changes such as cancellations.
Σ (Sigma) Building: Co-op and Cafeteria
Consult with the service desk at the Student Life Services Section, Shonan Fujisawa School Office. Please consult directly with the cafeteria staff in advance with regards to arrangements such as catering, etc.
The Student Hall (Cafeteria)
Confirm specific details at the Student Life Services Section, Office of Student Services. This facility is not available for bookings by students only.
4. Use of the Student Club Room
Please enquire at the service desk on respective campuses.
5. Use of sports facilities
Shonan Fujisawa Campus
(Sports ground, indoor facility (gymnasium), etc.)
Please enquire at the Student Life Services Section, Shonan Fujisawa Campus (SFC) Office.
6. Vehicle permissions
While Keio students are in principle not permitted to bring vehicles on campus, they may be permitted to do so if it is otherwise unavoidable, such as for transport of materials or resources for officially authorized student clubs, seminars, laboratories, etc., on or off campus. Apply for and receive permission for vehicle access to campus at least four days in advance* (excluding Saturdays, Sundays, public holidays, and Keio holidays) using the prescribed form at the service desk at respective campuses. You will be required to provide the vehicle make, color, and license plate number. Please enquire at the service desks at respective campuses if commuting by means other than car is problematic because of injuries, etc.
Note: One day in advance for Shonan Fujisawa Campus
7. Submission of materials to be displayed on bulletin boards, printed materials for distribution, sales of goods, collections of signatures for petitions, etc.
Please enquire in advance at the service desk of the Student Life Services Section on respective campuses. Unauthorized posting, etc., is strictly prohibited.
8. Handling of mail addressed to Student Groups
A mail box is in place for officially authorized Student Clubs at the Student Life Services Section in the Office of Student Services on Mita, Hiyoshi, Shinanomachi, Yagami, and Shonan Fujisawa campuses respectively. Coordinators for respective student groups are encouraged to regularly visit the Student Life Services Section in the Office of Student Services and collect any mail to ensure that it doesn't accumulate.
Coordinators for respective groups are requested to take receipt of mail at the mail box in the Central Control Office at Shiba-Kyoritsu Campus.
9. Off-campus events (Japan/overseas)
Ensure to submit a Notification of Off-campus Student Activities at the service desk on respective campuses at least four days (excluding days the office is closed) in advance of off-campus activities such as practices, assemblies, overnight training camps, recitals, trips, games, or mountain climbing. Pleasure ensure to submit this when holding an event, as any queries to the university will be dealt with reference to this notification. You must attach a detailed plan when mountain climbing.
In addition, you are requested to apply at least one month in advance of departure in the case of an event, etc., which takes place overseas. At such times, please use the prescribed form available at the service desks on respective campuses (different format to Notification of Off-campus Student Activities taking place in Japan).