Student organizations are subject to an annual review. If they fail this review, the university will not grant them official status as a student club. The criteria for passing the review involve having a tenured faculty member serving as the chairperson of the club, restricting membership to Keio students, and demonstrating a solid track record of activities for at least one year. Likewise, the management of the organization must be carried out independently by its members. Keio University will not authorize groups that are controlled by external groups or used as accessories to promote vendors or activities that would attempt to use the branding of the university for commercial gain. Officially authorized student clubs at Keio University are involved in a variety of activities ranging from academic pursuits, cultural and performance arts, to sports.

Only student clubs that have been officially authorized by the university are allowed to use the terms "Keio University," "Keio," or other allusions to the university in connection with the club for publicity on websites, social media, or other promotional materials. Such organizations should include a sentence on their promotional materials that indicate they are an officially authorized student club.

1. Using Classrooms

Contact the Student Life Services Section at the club's affiliated campus.

2. Using Facilities at the Hiyoshi Student Union Building

Please refer to the Guide to the Student Union Building regarding policies for using the various facilities under the jurisdiction of the Student Union Building Steering Committee. The Guide to the Student Union Building is available from at the reception counter in the Student Union Building.
Please check here for the calendar of the Hiyoshi Student Union Building. (Japanese only)

3. Using University Cafeterias

Mita Campus
Yamashoku, Co-op Cafeteria, The Cafeteria
Click here for details.

Hiyoshi Campus
1F and 2F Cafeteria Building; Green's Terrace, Building 6
1. Contact the cafeteria to make a tentative reservation.
2. Submit an "Authorization Request to Use Student Cafeteria" to the Student Life Services Section at the Hiyoshi Office of Student Services.

Yagami Campus
Co-op Cafeteria
Consult directly with staff at the Co-op Cafeteria.
Yagami Communication Lounge (Sosokan: 1F, 14th Building) available 16:30-20:00
Submit an application to the Student Life Services Section of the Office of Student Services at least five days before you plan to use the cafeteria. Student club members must be accompanied by a faculty member while using the room. Promptly contact the reception of the Student Life Services Section, Office of Student Services in case of any changes or cancellations.

Shonan Fujisawa Campus
Student Cafeteria, B1, Σ (Sigma) Building
Consult with staff at the Student Services Group (Student Life Services). Contact the cafeteria staff in advance to arrange catering and other logistics.

Shiba-Kyoritsu Campus
The Student Hall (Cafeteria)
Contact the Student Life Services Section at the Office of Student Services for details.

4. Using Student Club Rooms

Contact the Student Life Services Section at the club's affiliated campus.

5. Using Sports Facilities

Shonan Fujisawa Campus
Sports Grounds, Gymnasium, Tennis Courts, etc.
Officially authorized student clubs are able to reserve time slots through SFC's "Facility Reservation System." Registered student clubs (pending authorization) may make reservations in person. For more information, please contact staff at the Student Services Group (Student Life Services).

6. Vehicle Access on Campus

Vehicle access on campus will only be approved if it is absolutely necessary to the transportation of materials or resources for officially authorized group activities on or off campus. Keio students are otherwise prohibited from operating vehicles on campus. Submit the prescribed form for vehicle access over email or in person at the campus in question at least four days in advance to receive permission (excluding weekends, public holidays, and Keio holidays; one day in advance for Shonan Fujisawa Campus, three days in advance for Yagami). Student clubs will be required to provide the make, color, and license plate number of the vehicle in question. For Hiyoshi Campus, please follow all instructions and conditions listed under the "Online System for Student Club Activities." Applications should be submitted online at least two days prior to the activity in question (excluding weekends, public holidays, and Keio holidays).

7. Submitting Materials for Bulletin Boards and Distributing Flyers or Other Printed Materials

Contact the Student Life Services Section at the campus in question before distributing anything. Unauthorized flyers or materials are not permitted under any circumstances.

8. Mail Addressed to Student Clubs

A mailbox is available for officially authorized student clubs at the Student Life Services Section of the Mita, Hiyoshi, Shinanomachi, Yagami, and Shonan Fujisawa Campuses. Student organizations should collect mail addressed to them at regular intervals. In addition, there is a mailbox installed at the 1st floor Central Control Office, Building 3 on Shiba-Kyoritsu Campus. Student clubs should contact the Student Life Services Section on their affiliated campus with questions about package deliveries.

9. Off-Campus Events (Both in Japan and abroad)

Student clubs must submit a "Notification of Off-campus Student Activity" in advance of any practice sessions, meetings, training camps, recitals, trips, sports matches, mountain climbing, or other events that occur outside of Keio University. Do not forget to submit an application beforehand through the Online System for Student Club Activities. These applications are vital both as a condition for compensation from accident insurance when injuries occur during club activities and as a way of monitoring student activities to ensure safety.
For events or activities taking place abroad, student clubs must submit the "Overseas Activities Application." Submit the application through the Online System for Student Club Activities at least one month prior to the scheduled departure (this paperwork is required in addition to the Notification of Off-campus Student Activities).