Students who are unable to attend classes for an extended period due to illness or other unavoidable circumstances may take a leave of absence with permission from their faculty board. Please be sure to read the checklist below before submitting an application for a temporary leave of absence.

Checklist

Maximum duration of leave of absence

**IMPORTANT**
Due to the revisions to Article 152 of the Undergraduate Rules and Regulations in the 2023 academic year, there is now a maximum duration for leaves of absence.
This applies to all students enrolled as of the 2023 academic year.

(1)The maximum period that a student can take a leave of absence shall not exceed a total of four years (eight semesters). Students will be required to withdraw from the university if their leave of absence extends beyond four years and they have not completed the necessary procedures to return to the university.
(2)For students who enrolled at the university before or during the 2022 academic year, this policy will only apply to leaves of absence taken from April 1, 2023, onward.
(3)A temporary leave of absence to fulfill military service obligations in a student's home country will not be counted toward this total.
(4)For students who transferred or were readmitted, the maximum duration for temporary leaves of absence will be set to the remaining years required for degree completion at the time of transfer/readmission. For details, please contact the SFC Office of Student Services (Academic Affairs).

Semesters in which students took leaves of absence do not count toward the period of enrollment required for advancing to the next year level or graduation.

Students cannot register for courses at Keio University while taking a temporary leave of absence. If you take a leave of absence part-way through the semester, your registered courses for that semester will be made void and not count towards graduation.

Deadline for Leave of Absence Applications and Other Notes

Students taking a leave of absence must renew their application for a leave of absence every semester (Spring/Fall) even if their absence spans consecutive semesters for the same reason. Make sure to read Leave of Absence Categories and Proceduresbelow and submit an application and required documents by the semester deadline. Applications submitted outside the application period will not be accepted for any reason.

	Spring Semester	Fall Semester
Leave of Absence Period	April 1-September 21	September 22- March 31 of the following year
Application Period for Temporary Leave of Absence*	December in the previous semester- Last day of classes in May	June in the previous semester- Last day of classes in November

* Students taking a leave of absence without registering for courses must submit their application for a leave of absence by the last day of the course registration period. If the student's intention to study cannot be confirmed through course registration and no application for leave of absence has been made, the student may be subject to expulsion from the university in accordance with Article 188 of the Undergraduate Rules and Regulations, and a warning letter may be sent to the student. Students who intend to take a leave of absence should start the application process early to meet the deadline.

Leave of Absence Categories and Procedures

Procedures and required documents for a leave of absence (including the process for returning to school) vary depending on the reason behind the leave of absence. Please check below to complete the leave of absence application within the designated period each semester you plan to take a leave of absence. When taking a leave of absence for personal reasons, students must have an interview with a faculty member in one of the categories indicated below. Please plan accordingly.
In general, students should submit applications via K-Support (except for an application for a leave of absence due to military service obligation in your home country). If your circumstances prevent you from applying via K-Support, please check here.

Checklist:
-Students who are receiving scholarship/financial aid and considering taking a leave of absence should check with the Office of Student Services (Student Life) at (sl@sfc.keio.ac.jp) before submitting an application.
-If you are considering participating in a study abroad program, which is officially approved by the university, in the semester following your leave of absence to participate in language training or study abroad, please consult with the Office of Student Services (Academic Affairs) in advance.
-Under Article 16 of the Passport Act, Japanese nationals who will reside in a foreign country for more than three months are required to submit the Overseas Residential Registration (ORR) to the Japanese embassy or consulate with jurisdiction in the country. Also, students staying in foreign countries for more than three months without taking up residency need to register with the Ministry of Foreign Affairs' overseas travel registration system, Tabi Regi (たびレジ). For details, please refer to the website of the Ministry of Foreign Affairs.

[Application for Leave of Absence] Application deadlines: (Spring Semester) Last class day of May (Fall Semester) Last class day of November *Late submissions will not be accepted for any reason.	Please submit an application for a leave of absence via K-Support. Application for Temporary Leave of Absence： K-Support > Application > Various Applications > Application for Temporary Leave of Absence Submit other required documents by uploading them to the designated sections of the application form. [Required procedures and documentation for each type of leave of absence] For details, please click the "▶" icon listed next to your reason for taking a leave of absence. For Personal Reasons If the reason for leave of absence does not fall under "language training/study abroad (credits will not be transferred)," "medical treatment/injury," or "military service obligations in a student's home country," the application may be submitted as "for personal reasons". Students considering taking a leave of absence for personal reasons must speak with one of the faculty members in the categories below before submitting an application. Make an appointment using the Appointment Form for Interview of Temporary Leave of Absence Due to Personal Reasons. (If for some reason you are unable to make an appointment from this form, you will need to submit a separate statement of reason for taking a temporary leave of absence when submitting your application.) [Eligible Faculty] *In principle,Please make an appointment with a faculty member in one of the following categories (1-3) to have an interview. 1. Homeroom teacher 2. Seminar mentor 3. Graduation project mentor 4. Deputy chief academic advisor (please see the list) After the interview, submit an application for leave of absence via K-Support. Application Checklist for Temporary Leave of Absence Statement of reason for taking a temporary leave of absence (Required only if students are unable to make an appointment via the interview appointment form) Statement of Purpose for Traveling Abroad (if applicable)* * When traveling abroad, check the Ministry of Foreign Affairs website for overseas travel safety information to check the travel advisory levels and the infectious diseases warning levels for your destination. If either or both of these levels are Level 1 or above in your destination or are raised to Level 1 or above during your stay, you must submit a Statement of Purpose for Traveling Abroad. For language training or study abroad (credits will not be transferred) Application Checklist for Temporary Leave of Absence Acceptance letter*1 Statement of Purpose for Traveling Abroad (if applicable)*2 *1 Acceptance letter must indicate the enrollment period at the host university/institution and must cover the semester during which you are applying to take a leave of absence from Keio. *1 If the exact dates of your language training/study abroad program are not indicated on your acceptance letter, submit an academic calendar or other documentation showing the dates of school terms. *1 If you continue to take a leave of absence for language training or study abroad program in the subsequent semester, please submit a screenshot of the student website of the host university/institution or other documentation showing that you are registered with courses for that semester. *2 When traveling abroad, check the Ministry of Foreign Affairs website for overseas travel safety informationto check the travel advisory levels and the infectious diseases warning levels for your destination. If either or both of these levels are Level 1 or above in your destination or are raised to Level 1 or above during your stay, you must submit a Statement of Purpose for Traveling Abroad. For medical treatment/injury Application Checklist for Temporary Leave of Absence Original medical certificate from your doctor* * The medical certificate must indicate that medical treatment is required during the semester for which you are requesting to take a leave of absence. For military service obligations in a student's home country (application via K-Support is not available) This is the only category that requires an original physical copy of the leave of absence application. Please submit the following documents at the SFC Office of Student Services (Academic Affairs) in person or by mail. Application for Temporary Leave of Absence*1 Application for Temporary Leave of Absence (example)*1 Application Checklist for Temporary Leave of Absence Certification of Military Service (original and enough copies to cover the number of semesters you plan to take leaves of absence)*2 *1 Please fill out multiple application forms for each semester you plan to take leaves of absence and submit these forms together. *2 A Japanese or English translation must be attached.
[Approval of application for leave of absence] (Spring Semester) After March 10 (Fall Semester) After September 5	After confirming that there aren't any errors or omissions in the submitted application, the Faculty Board will deliberate on the application. If the application for leave of absence is approved, a Notification of Temporary Leave of Absence will be mailed to the student's guarantor. *The Notification of Temporary Leave of Absence will not be reissued, so please make sure not to lose it. (Unless the mail is returned to the office, it is deemed to have been received.) Information regarding procedures for returning to school or receiving tuition reduction will also be enclosed for eligible students. Please note that students cannot withdraw the application once it has been approved by the Faculty Board. Students can still use their student ID cards, media centers, and various accounts during their leave of absence. There may be important announcements from the university, so please check your email, the Keio University Student Website, and K-Support regularly while on leave.
[Process for Returning to Study] (Spring Semester) After August (Fall Semester) After February	Students taking a leave of absence due to medical treatment or injury should complete the process when they return to school. Notification of Returning to Study： K-Support > Applications > Various Applications > Notification of Returning to Study At the time of application, please upload an original medical certificate from your doctor certifying that you are able to attend school (including commuting) for the semester you are returning. At the time of application, please upload an original medical certificate from your doctor certifying that you are able to attend school (including commuting) for the semester you are returning.

For those who are unable to submit an application for a temporary leave of absence via K-Support due to special circumstances

Please submit the required documents to the SFC Office of Student Services (Academic Affairs) in person or send them by mail.

[Required Documents]

Application for Temporary Leave of Absence　(example)

Application Checklist for Temporary Leave of Absence

Refer to the Application for Leave of Absence section above for information regarding the required documents and procedures by category.

How to submit：
-In person at the office
Please check [Faculty of Policy Management/ Faculty of Environment and Information Studies/ Graduate School of Media and Governance] Office/Campus Facilities in advance.

-Submission by mail (must arrive by the deadline)
If you submit documentation by mail from outside of Japan, please email it to the Office of Student Services (Academic Affairs) first and send the original documentation by mail.

Mailing address:
Keio University Shonan Fujisawa Campus
Office of Student Services (Academic Affairs)
5322 Endo, Fujisawa-shi, Kanagawa 252-0882 Japan

Academic Fees and Expenses

Academic fees and expenses during temporary leaves of absence are handled as detailed below. For details and amounts of academic fees, please check the Undergraduate Academic Fees page.

First year of enrollment (for students admitted in or after AY 2009)

In order to encourage students to study at Keio, students in their first year of enrollment will not receive exemptions or reductions for academic fees on a leave of absence. However, those who are doing military service, injured due to accidents that occurred during classes or extracurricular activities, or affected by "disasters of extreme severity" as declared by the Japanese government such as earthquakes and typhoons, may be eligible for the exemption or reduction of tuition, facility and equipment fees, and experiment and practical training fees.

Students who take a leave of absence for military service obligations in their first year of enrollment should contact the Office of Student Services (Academic Affairs) in advance.

Second year of enrollment and onward (for students admitted in or after AY 2009)

For students who are eligible for exemptions or reductions for academic fees, a notification regarding academic fees will be sent to their guarantor along with a notice of permission for leave of absence. If you have already paid the full amount of academic fees and expenses for the semester in which you are taking a temporary leave of absence, the reduced amount will be returned later by following the instructions provided in the notification. Alternatively, you may make payment for the remaining balance after reductions have been applied.

All tuition and facility, experiment, and practical training fees are exempted for each semester. The fees that must be paid are the registration fee and "proxy fees" that Keio collects on behalf of other organizations (seminar fees, student association fees, Student Health Care Mutual Aid Association registration fees, etc.).

* Those who transferred to Keio in their second year, or were enrolled at the university with a bachelor's degree or readmitted to the university are treated as "First year of enrollment" in their year of enrollment, regardless of a student's current year level.

What is Study Abroad？

Study abroad is permitted if the Faculty Board deems it educationally beneficial to students. There are a variety of study abroad programs, including those endorsed by Keio University as well as those that are self-financed. In principle, study abroad students are expected to take the same level of coursework expected of regular students to acquire expertise once they have finished the approval process through approved channels.

Language training courses to improve your language skills are not recognized as "studying abroad" and will be treated as a temporary leave of absence. An internship or working holiday is also considered a temporary leave of absence. For more information about temporary leaves of absence and study abroad programs, please see here.

Important notes:
If any of the following apply, please consult with the SFC Office of Student Services (Academic Affairs) in advance.
-You plan to participate in a study abroad program that combines regular undergraduate coursework and a language training component or internship.
-You are considering a study abroad program that exceeds one year. Students may apply to study abroad for up to one year at a time, extending the total period of study up to two years. However, no more than one year of studying abroad can be included toward an enrollment period at Keio.
-You are considering studying abroad during your fourth year.

Information regarding the study abroad opportunities is also available on the International Center website.

Steps to Study Abroad

Graduation Project

If your study abroad period overlaps with the semester in which you take Gradation Project 1 (in the first semester of your fourth year), you may complete the following procedures to enroll in Graduation Project 2 the semester after you return from studying abroad. Please note, however, that you cannot acquire credits for Graduation Project 1 (two credits) even if you work on your Graduation Project 1 while studying abroad.

Academic fees and expenses:

Academic fees and expenses while studying abroad will be handled differently for Keio-endorsed exchange programs and self-financed study abroad programs. For details, please check the Keio University website for undergraduate academic fees.

Student exchange programs

Although students will be exempt from academic fees at their host university, they must pay Keio's academic fees.

Self-financed study abroad programs (including extensions)

Academic fees, expenses, and program participation fees must be paid to the host university or program organizer. However, students may receive a refund of academic fees and expenses for Keio University that they have already paid once they complete the required procedures. Students will be exempt from all tuition, facility, experiment, and practical training fees are exempted each semester in question. However, they must still pay "proxy fees" that Keio collects on behalf of other organizations (seminar fees, student association fees, Student Health Care Mutual Aid Association registration fees, etc.). However, in order to encourage new students to study at Keio, students in their first year of enrollment will not receive exemptions or reductions for academic fees on a self-financed study abroad program. 　

　
• Semesters eligible for tuition exemption/reduction: Semesters during which students are treated as "studying abroad" (up to four semesters; includes student exchange programs and double degree programs) 　
• Finalization of semesters eligible for tuition exemption/reduction: The semester(s) eligible for tuition exemption/reduction will be finalized when the student submits their "Notice of Returning to Study" after studying abroad, or when a new application for study abroad (extension) is approved. 　
• Procedures to receive a refund: After the semester(s) eligible for tuition exemption/reduction is finalized, students should log in to Gakuhi Navi. Under the "Refund Procedures" menu, register your bank account information and you will receive a refund at a later date. Information will be sent to eligible students together with a "Permission for Study Abroad" notice. 　

How to access Gakuhi Navi

For guarantors of undergraduate students:
Log in to keio.jpwith a guarantor ID and password and select "Gakuhi Navi" from the "Application" menu.
If you have forgotten your ID or password, or have any related questions,please refer to this page.
For students:
Log in to K-Supportand select "Gakuhi Navi" from the "Apps" menu.

Important notes:
-In order to encourage students to study at Keio, students in their first year of enrollment will not receive exemptions or reductions for academic fees on a self-financed study abroad program.
-If you take courses at Keio in the semester you finish studying abroad, you will not be eligible for tuition reductions/exemptions that semester. You will be required to pay full academic fees.
-The procedures and documentation required for tuition reduction/exemption differ depending on the applicable system for academic fees and expenses. Those who transferred to the second year, or were enrolled at the university with a bachelor's degree or readmitted to the university are treated as the first year of their enrollment in their admission year, irrespective of the current student year level.

Please contact the SFC Office of Student Services (Academic Affairs) for procedures involved in studying abroad.

Transferring Credits and Including Study Abroad Period as Part of Enrollment at Keio University

Students who study abroad can apply to have credits earned at their host university transferred over as Keio credits. They can also have up to one year of study abroad experiences counted towards their total period of enrollment at Keio.

Although students will not advance to the next year level during the study abroad period, they may retroactively advance to the next year level if they meet the requirements by getting approval for transferring credits and having time abroad counted towards enrollment at Keio. However, students may not be approved to graduate retroactively.
Students may apply to transfer credits and count their study abroad period towards enrollment at Keio. It is possible to apply for either one or both of these. Please note that there is a limit to the number of semesters students can remain enrolled at the university in each student year level as stipulated in Article 156 of the Undergraduate Rules and Regulations.
Although students can apply to transfer credits earned abroad, they may not always be transferred as desired. Whenever possible, please plan your coursework so as to earn credits before or after studying abroad to obtain the credits needed to advance to the next year level or graduate on schedule.

【Courses eligible for transfer credits】

You can apply to transfer credits for courses you took at your host university during the study abroad period if the earned credits can be confirmed on the official transcript from the host university. Regardless of the number of credits earned at the host university, credits will be converted based on the following conversion scale. Credits will only be converted based on the number of class hours when this conversion scale is inapplicable.

Study Abroad Transfer Credit Conversion Scale

Study abroad destinations and credit conversion rates are as follows.

Europe: European Credit Transfer and Accumulation System (ECTS)	1.8 ECTS credit = 1 Keio credit (rounded off to the nearest whole number) *If credits earned at a university outside of Europe can be converted to the ECTS credit value, use this conversion rate to calculate.
United States: US Credit System	1 US credit = 1 Keio credit
Countries/regions other than Europe and the US	Credit conversion rates must be confirmed before submitting an application as the credit values vary by host universities. Please submit the following items. -If earned credits can be converted to ECTS credits or US credits, submit a webpage or other documentation showing the credit conversion rate -A webpage or other documentation showing the host university's information such as study hours per credit and the number of required credits per year

If credits cannot be converted using the above scale, the credits will be converted based on the class hours at the host university.

Lectures and seminar courses：2 credits = 90 min. x 15 classes = 1,350 min. / 4 credits = 90 min. x 30 classes = 2,700 min.

Practical skills courses：1 credit = 90 min. x 15 classes = 1,350 min.
*Please submit documentation to confirm the number of class hours.

【Credit transfer criteria】

*Credits are transferred according to the following criteria for students returning to Japan during or after the 2025 academic year. Students returning to Japan within the 2024 academic year and wishing to apply to transfer credits should contact the Office of Student Services (Academic Affairs).

Transferring credits without specifying courses at Keio

The number of credits calculated based on the credit conversion rate will be transferred.

Credits are accredited as "courses offered by other faculties".*

The accredited courses will appear on your Keio grade report and transcript as "Study Abroad Credit."
*No more than 60 credits obtained as "courses offered by other faculties" can be counted towards advancing to the next year level or graduation.

Transferring credits by specifying courses at Keio

Applications may be submitted within the number of credits calculated based on the transfer credit conversion rate.

The number of credits will be transferred according to the Keio course you choose.
　(For example, if you apply for credit transfer for a three-credit course at a US university to a two-credit Keio course, two credits will be transferred.)

Courses at Keio University

[Courses eligible for transferring credits]
Excluding the courses below, students can choose any other Keio courses offered by the Faculty of Policy Management or the Faculty of Environment and Information Studies.
*Courses that have already been taken may be applied as "optional subjects."
Courses that can be applied for are limited to those offered by the Faculty of Policy Management and the Faculty of Environment and Information Studies from the student's enrollment year and semester onward.

［Courses ineligible for transferring credits］
-Policy Management Studies, Environment and Information Studies, Wellness, Physical Education 1-5, and Graduation Project 1 and 2
-Language communication courses (though contents courses may be eligible)
(If you would like to have credits for courses offered at the host university recognized as a "contents course," they must be of an equivalent or higher level than those offered through Keio University.)
-Fieldwork/Overseas Language Programs/Special Research Projects
-Courses that were only held prior to a student's enrollment at Keio

[Applying for credit transfers for multiple courses at Keio]
Credits earned at the host university may be transferred back to Keio under multiple courses providing they fall within the number of credits calculated based on the conversion scale. However, this only applies to courses that would be converted as subsequent courses within the same subject, such as ○○ 1 and ○○ 2
For example, you may apply to have the credits earned from Microeconomics (3,000-min. class hours = 4 credits) at your host university transferred to Keio as Microeconomics 1 (2 credits) and Microeconomics 2 (2 credits).

---

Important notes:

No more than 20 credits per semester can be transferred towards advancing to the next year level or graduation (up to 30 credits can be transferred if Optional Subjects are included).

It is possible to change/correct errors in the application for credit transfer and/or inclusion of the study abroad period until the end of a student's study abroad period. You cannot change/correct errors in the application after the application is approved.

Accredited courses will be recorded as a grade of "G (accredited)" in the grade reports and transcripts regardless of the grades attained at the host university and will not be counted towards a student's GPA.

If you wish to have your credits earned at the host university transferred over as Keio University credits but do not wish to include the study abroad period towards your length of enrollment at Keio, the credits will be transferred to the immediate preceding semester of the study abroad period.

If you have any questions, please consult with the Office of Student Services (Academic Affairs) well in advance of any stated deadlines.

【Required documents】

Please submit the following documents by the end of your study abroad program.（Grade reports must be submitted within one month of completing the study abroad period.）
If you do not meet the deadline, your application may not be approved.

All students	Application for Study Abroad Credit Transfer and/or Inclusion of Study Abroad Period *You must submit this form even if you do not wish to transfer credits or count your study abroad period towards enrollment at Keio University. Instructions on how to submit the application will be provided to students while abroad. Official grade reports from the host university Please submit a transcript of academic record or original grade reports as soon as they are available. If these documents will not be issued within one month after completion of the study abroad, please consult with the Office of Student Services (Academic Affairs) in advance.
If you plan to apply to transfer credits:	If you plan to apply to transfer credits -Syllabi must include information about the year and semester the course is held, the number of credits, course description, and class hours. Highlight the relevant sections with a marker. -Attach a Japanese or English translation if it is written in a language other than Japanese or English. *If you have other documents that contain all of the information above, you may submit them in place of a syllabus. Course syllabi of Keio University (only required if you apply to have your credits earned at the host university transferred over as Keio credits by specifying courses at Keio described in 2. of the "credit transfer criteria" section) -Find the relevant courses in the Keio University Syllabus and Timetable (Before Fall 2024: Syllabus Search) and submit them as a PDF. *Eligible courses are limited to those that have been offered by the Faculty of Policy Management or the Faculty of Environment and Information Studies since you first enrolled at Keio University.
If you studied abroad in a country/region other than the US or Europe and plan to apply for credit transfer:	If earned credits can be converted to ECTS or US credits, submit a webpage or other documentation showing the credit conversion rate A webpage or other documentation showing the host university's information such as study hours per credit and the number of required credits per year

*Changes or modifications to the application for credit transfer and inclusion in the study abroad period will only be accepted while the student is still abroad. You cannot make changes to the application after completing the study abroad program. Also, you cannot change or modify your application once it has been approved. Please send any questions or documentation while studying abroad to the Office of Student Services (Academic Affairs).

Withdrawal from the University

If you decide to withdraw from the university for personal reasons, submit the Notification of Withdrawal to the SFC Office of Student Services (Academic Affairs).

*The process for university withdrawal differs between each undergraduate and graduate faculty. Carefully read this webpage and the SFC GUIDE for the Faculty of Policy Management and the Faculty of Environment and Information Studies. Download the form from the link below. The physical form with a carbon copy may also be used.

• Date of withdrawal (year, month, and day)
  In principle, the date of withdrawal will be the last day of the semester for which courses have been registered for and all academic fees have been paid. If you only paid academic fees up through the last semester, your date of withdrawal will be the end of the previous semester, and any courses registered for in the current semester will be canceled. The date of withdrawal will always be the end of the last semester for which you paid academic fees, and any credits earned thereafter will be invalidated.
• Academic Fees
  If you pay your entire academic fees in the beginning of the academic year (both Spring and Fall lump payments), but wishes to withdraw at the end of Spring Semester, you will only be able to receive a refund for Fall Semester if the Notification of Withdrawal is submitted and accepted by the end of the Spring Semester (September 21).
  No refund will be provided if the Notification of Withdrawal is submitted on or after September 22 (the beginning of Fall Semester).
• Earned Credits
  Credits earned prior to withdraw from the university will remain and will not be removed.
  However, if the student withdraws without paying their academic fees, any credits earned after the date of withdrawal will be removed.

• Subjects for Students for Other Faculties and Graduate Schools
• Notification of Withdrawal Form
• Notification of Withdrawal Form (Sample)

Important Points

• Submit your student ID card along with the Notification of Withdrawal. If you do not have a student ID card, a reissue fee of 2,000 yen will be required. In this case, you need to send 2,000 yen by money order (Yubin teigaku kogawase) or registered mail for cash (Genkin-Kakitome) or purchase 2,000 yen worth of stamps at the SFC Office of Student Services (Academic Affairs).
• Be well aware that the Notification of Withdrawal will not be accepted if the signature or seal is the same between the student and guarantor.
• The current address of you and your guarantor must be same as those registered with the university.
• In order to confirm both the student's and guarantor's intention for withdrawal, the Office of Student Services (Academic Affairs) will contact either the student or the guarantor by phone regardless of the notification being signed or sealed. If the student submits the notification, the Office of Student Services (Academic Affairs) will contact the guarantor and vice versa.

*Make sure to refer to the Notification of Withdrawal sample form.

Compulsory Withdrawal from University

Compulsory Withdrawal from University (Undergraduate Rules and Regulations, Article 156)

Undergraduate Rules and Regulations, Article 156 (Excerpt)
① (Omitted)
② Notwithstanding the provisions of the preceding clause, students in the Faculty of Policy Management and the Faculty of Environment and Information Studies who have been enrolled for a total of four years for their First and Second Year and cannot advance to the Third Year, and students enrolled for a total of four years for their Third and Fourth Year and cannot graduate, shall be required to withdraw from the University.

Compulsory Withdrawal from University (Undergraduate Rules and Regulations, Article 188)

Students who have been deemed to be in violation of the Undergraduate Rules and Regulations, who have not registered for courses by the registration deadline and whose intention to continue at the University cannot be confirmed shall be subject to compulsory withdrawal under Undergraduate Rules and Regulations, Article 188.

Undergraduate Rules and Regulations, Article 188
A person who breaches these regulations or other regulations of the University established hereunder, or who neglects his/her studies, infringes on the dignity of the University or others, or otherwise engages in behavior not befitting of a student shall be punished, according to the circumstances of the offense, by reprimand, deduction of marks, suspension, or expulsion; Expulsion shall be employed only in the following circumstances:
1. Improper conduct or character with no prospect of improvement
2. Inferior academic ability with no prospect of an improvement in performance
3. Excessive absence from class without reasonable cause
4. Disruption of university order or other marked infringement of the duties of a student

Studying Abroad and Temporary Leave of Absence are different as shown in the following table.

		Studying Abroad			Temporary Leave of Absence
Description		Go through official channels to study at a university overseas approved by the Faculty Board and take the same courses as regular students (e.g., studying abroad programs and studying abroad as a transferee). Studying abroad is divided into the two categories--Studying Abroad Exchange and Privately Financed Studying Abroad.			・Language Training Programs including overseas training programs not recognized as Studying Abroad as at left ・Other, such as undergoing medical treatment
Period	Duration	Up to one year from the start date of studying abroad The period of studying abroad to be approved will be based on the enrollment period permitted by the host university. Approximately one week before and after the enrollment period can be included as a preparatory term, but appending internships and such will not be allowed.			One semester units, i.e., Spring Semester or Fall Semester Regardless of when the application is submitted, the Temporary Leave of Absence will apply to the entire semester concerned.
	Extension	A one-time extension is allowed (up to two years from the start date of studying abroad). After two years, considered Temporary Leave of Absence. Studying Abroad period extension requires submission of the Study Abroad Extension Application Form.			One semester units, i.e., Spring Semester or Fall Semester (Studying Abroad period will be recognized for up to two years. After two years, considered Temporary Leave of Absence.)
Academic Fees and Scholarships	Academic Fee Reduction/Exemption	Applies to	Student exchange program (including double degree program)	Self-financed studying abroad (including extension)	Applies to	First year of enrollment	Second year of enrollment onward
		Students who entered in the 2009 Academic Year and after *1	In principle, there is no exemption system. However, for student exchange programs that do not include mutual exemption of academic fees and expenses, the total amount of academic fees and expenses will be exempted from programs, excluding fees collected by proxy (seminar fees, student association fees, Student Health Care Mutual Aid fee.)	All tuition and facility, experiment, and practical training fees are exempted for each semester. The fees that must be paid are the registration fee and fees collected by proxy (seminar fees, student association fees, and Student Health Care Mutual Aid fee.) The period of exemption is up to 4 semesters (including the period of student exchange program or the double degree program). However, in order to encourage students to study at the University, academic fees and expenses will not be reduced or exempted for students on self-financed studying abroad in their first year of enrollment.	Students who entered in the 2009 Academic Year and after *1	In order to encourage students to study at the University, academic fees and expenses will not be reduced or exempted for students on self-financed studying abroad in their first year of enrollment. However, there are exemptions from tuition, facility and equipment fees, and experiment and practical training fees in cases of injuries caused by accidents during military service or curricular and extracurricular activities, or due to the influence of large-scale natural disasters (major disasters) such as earthquakes and typhoons.	All tuition and facility, experiment, and practical training fees are exempted for each semester. The fees that must be paid are the registration fee and fees collected by proxy (seminar fees, student association fees, and Student Health Care Mutual Aid fee.)
	Scholarships	Scholarships for exchange program students are available. For application details, contact the International Exchange Services Group, Office of Student Services at the Mita Campus.			None available
Credit	Course Registration	Courses cannot be registered for the semesters that study abroad takes place. Studying abroad from the beginning of the semester: Course registration is not necessary. Submit the Study Abroad Application Form at least two months before departure. Studying abroad starting during the semester: In principle, all courses registered for the semester that study abroad takes place will be invalidated. For detailed information, please check with the SFC Office of Student Services (Academic Affairs).			Courses cannot be registered for the semester of temporary leave of absence. Temporary leave of absence starting at the beginning of the semester: Course registration is not necessary. Submit the Temporary Leave of Absence Application form by one day prior to the beginning of the course registration period. Temporary leave of absence starting during the semester: All courses registered for the semester in which the temporary leave of absence takes place will be cancelled.
	Credit Transfer	Application can be made for up to 20 credits per semester to be recognized as credits necessary for graduating from Keio University, or an upper limit of 30 if including Optional Subjects. Applicable courses are courses offered by the Faculty of Policy Management and the Faculty of Environment and Information Studies (except for required courses *2, 3), and courses offered at other faculties. In some cases, credit transfer may be denied as a result of the review. Courses approved for credit transfer will be given a grade "G" and the number of credits will be the same as the substituted Keio University course. The details of the procedure can be checked on the Keio University Student Website. Students who wish to transfer credits should check them before departure.			There is no credit transfer system.
Advancing to the Next Year and Graduation	Inclusion of Studying Abroad Period in Keio University Enrollment Period	By application, up to one year of the studying abroad period may be included in the period of enrollment at Keio University, and it may be possible to advance to the next year retroactively. Example: a third-year student goes for studying abroad from the Fall Semester and returns after one year. If inclusion of studying abroad period is approved, and requirements for advancement to the fourth year have been fulfilled, the student would advance retroactively and would be able to graduate at the end of that academic year. *Retroactive graduation is not allowed. *If a student plans to graduate in the semester following return to Keio University by including studying abroad period, procedures for handling of Graduation Project 1 need to be completed before the studying abroad period begins.			The Temporary Leave of Absence period cannot be included in the Keio University enrollment period. In order to advance to the next year or to graduate, requirements for each year for advancing to the next year or graduating must be fulfilled, and the student must have been enrolled for the required number of semesters. Students cannot advance to the next year or graduate in the same semester as a Temporary Leave of Absence. Example: if a temporary leave of absence is taken in the Fall Semester, the student cannot advance to the next year or graduate at the end of that same Fall Semester.
Application Procedures		Refer to "Studying Abroad"			Refer to "Temporary Leave of Absence"

• *1　The procedures and documentation required for exemption will differ depending on the applicable system for academic fees and expenses (the year of admission will also be treated as the first year of enrollment for students who transferred to the second year, holders or prospective holders of a bachelor's degree and those who transferred to the third year, or have been readmitted to the university, irrespective of the current year-level of enrollment).
  For more information about the required procedures for exemptions, please contact the service counter for 〇[Faculty] at the Office of Student Services.
  For details and amounts of academic fees and expenses, please check the "Keio University Website" → "Admissions" → "Academic Fees" page. Please note that registration fees will not be eligible for exemption during studying abroad or temporary leave of absence, as students can use various services offered by the university such as the Academic Affairs Section and Student Life Services, Keio University Library, network information environment, etc. (excluding student exchange programs that do not include mutual exemption of academic fees and expenses).
• *2　Policy Management Studies, Environment and Information Studies, Physical and Mental Health for Campus Life, Physical Education 1, 2, 3, 4, 5, Graduation Project 1, Graduation Project 2
• *3　In the case that an applicant wishes for transferable credits to be recognized as credits for Language Communication, this will only be possible for courses of the equivalent language level to content courses.