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Temporary Leave of Absence, Studying Abroad, Withdrawal from University

*There are some changes in the form of the "Application Checklist for Temporary Leave of Absence". Please be sure to download the latest forms from student website.

【Important】(Updated: January 31, 2023)
A revision to the Undergraduate Faculty Rules and Regulations (Article 152) for the 2023 academic year has placed a limit on how long students can take temporary leaves of absence.
This change applies to all undergraduate students enrolled in the 2023 academic year and beyond.


(1) The period of leave of absence may not exceed a total of 4 years. If a student does not return to study after a period of absence exceeding 4 years, he/she will be withdrawn from university.
(2) For students who enrolled in AY2022 or earlier, the period of leave of absence will be included in the total period of leave of absence from April 1, 2023 onward.
(3) If the leave of absence is due to military service in the student's home country, the period of the leave of absence will not be included in the total period of leave of absence.
(4) The maximum period of leave of absence for students who entered Keio through the transfer examination and for re-entry students is different from the above. For more details, please contact the Office of Student Services (Academic Affairs) at SFC.

The latest notice and information are available on News at keio.jp. Be sure to check them.

Students can now apply for Temporary Leave of Absence through the student portal site "K-Support". (Updated: March 1, 2024)
Log in to K-Support > "Application" > "Various Applications" > "Temporary Leave of Absence"
*For details of "K-Support" features and operation procedures, please refer to the "How to use K-Support" in the menu after logging in to "K-Support".

Paper submissions are also accepted.

In principle, procedures for Studying Abroad and Withdrawal from University should be completed at the office counter. Please make sure to read the "[Faculty of Policy Management/ Faculty of Environment and Information Studies/ Graduate School of Media and Governance] Office/Campus Facilities" here in advance if you plan to bring the documents to the office.

If you are sending documents by mail from outside Japan due to personal reasons, please send the required documents to the Office of Student Services (Academic Affairs) by e-mail before posting original one.

Address:
Office of Student Services (Academic Affairs), Keio University Shonan Fujisawa Campus
5322 Endo, Fujisawa-shi, Kanagawa 252-0882 Japan


Temporary Leave of Absence (Faculty of Policy Management and Faculty of Environment and Information Studies)

Taking a Temporary Leave of Absence

Students who anticipate a long absence due to illness or other unavoidable reasons can take a temporary leave of absence.


  • The semester that students take a temporary leave of absence is not counted towards the duration of enrollment required for advancement to the next year and graduation.
  • Students cannot register for courses while on temporary leave of absence. All courses registered for the semester in which the temporary leave of absence takes place will be cancelled.
  • Application for temporary leave of absence is on a semester basis (Spring or Fall Semester).
  • There is no credit transfer system even if the reason for temporary leave of absence is studying abroad.
  • If you are planning to travel abroad while taking a temporary leave of absence, please check the Danger Level and Infectious Disease Risk Level at the travel destination set by MOFA on the "Ministry of Foreign Affairs -Overseas Travel Safety Information" (Japanese Only) and "MOFA's "Overseas Travel Safety Information". If either the Danger Level and Infectious Disease Risk Level at the travel destination is at level 1 or higher, please contact the SFC Office of Student Services (Academic Affairs) in advance.

*Depending on the reason for temporary leave of absence, you may be required to submit certain documents or take an interview with a faculty member in charge and receive their approval. Make sure to thoroughly read the information on this page for students in the Faculty of Policy Management and the Faculty of Environment on Information Studies, and complete the necessary process without making any errors. Submit your application to the SFC Office of Student Services (Academic Affairs). Please download the application from the link of "Required Documents" below.
*You can consult with the SFC Office of Student Services (Academic Affairs) about temporary leave of absence by email. Please contact us by CNS mail-address or keio.jp mail-address.
*Procedures and required documents are different depending on faculties and graduate school.


Types of Temporary Leave of Absence and the Required Steps

For language training or studying abroad programs (without credit transfer)

Required Documents



On the Acceptance Letter, it must be clearly stated that you have been accepted to the training and studying abroad program in the semester you plan to take a temporary leave of absence as well as the exact period including dates. If the dates are not clearly written on the Acceptance Letter submit a documents that includes the dates, such as an academic schedule along with the Acceptance Letter. If the training or studying abroad program will take place in multiple locations, a copy of an Acceptance Letter is needed for each. If the permission form is in a language other than English, you are required to submit a Japanese translation. If you wish to study abroad after taking a language training course and wish for the credits to be recognized and the time of enrollment to be counted, consult with the staff member in charge of the studying abroad at the SFC Office of Student Services (Academic Affairs) in advance.
*Refer to the Q&A on temporary leaves of absence as well.
*For the Comparison: Studying Abroad and Temporary Leave of Absence, refer to this page as well.



Illness or injury

Required Documents



The reason for treatment during the semester applied for must be written on the diagnosis form or letter. When returning to studies, you must also submit a letter (original) from your physician certifying that you are fit to resume your studies.



Compulsory military duty in your home country

Required Documents



*In principle, only for relevant reason, the application for temporary leave of absence should be completed at the office counter. In addition, it is acceptable to submit the application for temporary leave of absence and certificate of military service (copies are acceptable for multiple semesters) for multiple semesters. Please submit Japanese translation if the certificate is in a language other than English.

*Even if you are in the first year of enrollment, academic fees and expenses might be reduced in cases of applying for temporary leave of absence due to military service. If this applies to you, please contact the SFC Office of Student Services (Academic Affairs) in advance as a separate procedure is required.



Personal Reasons

If your reason for temporary leave of absence does not fall into any of the above three categories, you may apply for personal reasons. Please apply by following the steps below.

①Make an appointment for a temporary leave of absence interview using the "Appointment Form for Interview of Temporary Leave of Absence Due to Personal Reasons" below.

It is needed to interview with a faculty member in charge(listed below). Please make an appointment using the form below allowing enough time for a procedure.
Online interviews are also available. Please ask them for details.
*Please submit the "Statement of Reason" after you make an appointment directly and take an interview with the faculty member if you are unable to use "Appointment Form for Interview of Temporary Leave of Absence Due to Personal Reasons".

Appointment Form for Interview of Temporary Leave of Absence Due to Personal Reasons

Faculty Member in Charge *In principle, please take an interview with the faculty member in 1, 2 and 3 below.

  1. Home Class Advisor
  2. Mentor for the Seminar
  3. Graduation Project Mentor
  4. Academic Advisors (List)

②Conduct a temporary leave of absence interview with the faculty member in charge.

③Submit the Required Documents to the SFC Office of Student Services (Academic Affairs) by the deadline.


Required Documents



Caution and deadlines for application for temporary leave of absence

Make sure to confirm the application deadline. Complete the application by the final day of Online Course Registration as possible if applying without registering for courses. If you do not register for courses or submit an application for temporary leave of absence, you will be regarded as having no intention to study, and may be subject to withdrawal from the University Under Article 188 of the University Faculty Rules and Regulations. In this case, a warning letter may be sent to you. If you wish to take a temporary leave of absence, submit the application well ahead of the deadline.

Spring SemesterFall Semester
Period of temporary leave of absence April 1 to September 21 September 22 to March 31 the following year
Application Deadline By the last business day of May By the last business day of November
* Complete the application by the final day of Online Course Registration as possible if applying without registering for courses.

You cannot submit multiple applications for multiple semesters at once. The periods that you are able to submit applications is predetermined for each semester. For Spring Semester, applications are accepted from December of the previous semester, and for Fall Semester, applications are accepted from June of the previous semester. Even if you plan to continue a temporary leave of absence for multiple semesters for the same purpose, you are required to submit a separate application for each semester. Those who are taking a temporary leave of absence for personal reasons are required to take an interview with a faculty member in charge for each semester.
*You may submit the documents by postal mail, but make sure they do not arrive past the deadline. Applications with errors will not be accepted. We will contact you at CNS e-mail address in case of any incompleteness.
*Make sure to read the Temporary Leave of Absence Q&A and "Points to keep in mind when filling out the Application for Temporary Leave of Absence".



The Flow of Events after Submitting the Application

The application must be discussed at the faculty meeting after the announcement of grade reports in the semester prior to that in which the student wishes to take temporary leave of absence (tentatively September 5, Spring Semester, and March 10, Fall Semester). If approved, an approval letter will be sent to the student's guarantor. The Notification of Returning to Study, which is required, will be sent along with the approval letter, as well as related information and information on the process for the reduction of fees for those who are eligible.



After Temporary Leave of Absence

It is not necessary to submit the Notification of Returning to Study from 2021 Fall, except for the reason of the absence due to illness or injury. Students who take a leave of absence due to illness or injury must submit it and an original medical certificate from a doctor certifying that the student is able to attend school through K-Support or office counter.

Log in to K-Support > "Application" > "Various Applications" > "Notification of Returning to Study (At the end of a temporary leave of absence"

The form may be submitted in August for Spring Semester, and in February for Fall Semester. The Notification of Returning to Study Form can be downloaded from this webpage.



Temporary Leave of Absence FAQ

I would like to take a language training course abroad, and then studying abroad in the following semester for credit, but I am unsure whether I will study abroad. What should I do in this case?

First, consult with the staff member who is charge of the studying abroad program at the SFC Office of Student Services (Academic Affairs). For the language training course, you will need to apply for a temporary leave of absence, but the second semester may differ depending on the situation. Make sure that you understand the required processes depending on if you will take a temporary leave of absence or not, and how fees are handled before departure.

What should I do if I move out of my apartment while on a temporary leave of absence?

When submitting the application for temporary leave of absence, change your address on the Gakuji Web System. You will only be able to change your address to one that is located within Japan. If traveling abroad, it is recommended that you change your address to that of a guarantor or family member in Japan. The Office of Student Services (Academic Affairs) will send important items to this address for the next year or semester while you are on temporary leave of absence. It will be assumed that you receive them, unless they return to the sender.

What will happen to my academic fees while on temporary leave of absence?

It depends on the Academic Year you enrolled in the university. Those who will receive a reduction will be sent the necessary information along with the approval letter. Those who pay for their academic fees in full will receive the amount of reduction after completing the necessary process. It is also possible to pay for the remaining fees after the reduction.


Those who enrolled in or after Academic Year 2009 【First year of enrollment*】In order to encourage students to study at the University, academic fees and expenses will not be reduced or exempted for students on self-financed studying abroad in their first year of enrollment.
However, there are exemptions from tuition, facility and equipment fees, and experiment and practical training fees in cases of injuries caused by accidents during military service or curricular and extracurricular activities, or due to the influence of large-scale natural disasters (major disasters) such as earthquakes and typhoons.
【Second year of enrollment onward】All tuition and facility, experiment, and practical training fees are exempted for each semester. The fees that must be paid are the registration fee and fees collected by proxy (seminar fees, student association fees, and Student Health Care Mutual Aid fee.)
*The year of admission will also be treated as the first year of enrollment for students who transferred to the second year, holders or prospective holders of a bachelor's degree and those who transferred to the third year, or have been readmitted to the university, irrespective of the current year-level of enrollment.

Can I use my student card and CNS account while on temporary leave of absence?

Your student card may be used as long as it is effective (printed on the back of the card). You may also use the media center and your CNS account. Mail will be sent to your CNS account from the Office of Student Services (Academic Affairs), so make sure that you check your mail and the Jukusei (Keio student) website while on temporary leave of absence.

What will happen to courses I register for before going on a temporary leave of absence?

Once you are given permission to take a temporary leave of absence, all of the courses you registered for in the given semester will be canceled. Even if you attended classes or submitted assignments, the courses will be canceled and work within it will not be counted.

Since I'm traveling abroad, do I need to report it to the Ministry of Foreign Affairs?

According to Article 16 of the Passport Act, Japanese citizens who plan to live abroad for more than three months are required to submit a "residence report." Those who stay abroad for more than three months and have not decided where to stay must register for "tabi regi." Refer to MOFA's homepage for details, where you can register.


Studying Abroad: Procedures and Important Information

What is Studying Abroad?

Students may be given permission to "Studying Abroad" if it is deemed to be educationally beneficial to them by the Faculty Board. There are a variety of studying abroad programs, such as the Keio University-endorsed student exchange program and privately financed studying abroad programs offered at universities abroad. In principle, you must take the same courses as regular students through the official process for it to be recognized as "Studying Abroad." Ordinarily, language training courses are not recognized as "Studying Abroad." Such cases will be referred to as a Temporary Leave of Absence. This means that not all cases of studying abroad for education or research are recognized as "Studying Abroad" at Keio University.
Studying abroad must be for the purpose of acquiring specialized knowledge and the application process must be fully completed for it to be approved by the Faculty Board. Things such as internships or working holidays besides language training courses are considered Temporary Leave of Absence. This page explains Studying Abroad. Refer to "Temporary Leave of Absence" for details.
*For the Comparison: Studying Abroad and Temporary Leave of Absence, refer to this page as well.
*If a studying abroad program includes a combination of regular courses with language training or an internship, it is treated differently, so make sure to consult with the Office of Student Services (Academic Affairs) beforehand in this case.
Studying abroad opportunities are also on the International Center website.



Studying Abroad Process

Before Studying Abroad

Submit the following documents to the Office of Student Services (Academic Affairs) at least two months prior to studying abroad. Submit all of the documents at one time. *If you cannot submit the documents two months prior to studying abroad, make sure to inform the Office of Student Services (Academic Affairs) in advance. *If you plan to start studying abroad during temporary leave of absence, make sure to consult with the Office of Student Services (Academic Affairs) in advance.
*If you are planning to travel abroad due to the privately financed studying abroad program, please check the Danger Level and Infectious Disease Risk Level at the travel destination set by MOFA on the "Ministry of Foreign Affairs -Overseas Travel Safety Information" (Japanese Only) and "MOFA's "Overseas Travel Safety Information". If either the Danger Level and Infectious Disease Risk Level at the travel destination is at level 1 or higher, please contact the SFC Office of Student Services (Academic Affairs) in advance.



*Required Documents


  • Application for Study Abroad and necessary documents
  • Application Regarding Graduation Project 1 while Studying Abroad (Submit it if the studying abroad period and the semester you take Graduation Project 1 overlap.)
  • Application Checklist for Study Abroad


During Studying Abroad

*Required Document


  • Application for Study Abroad Credit Transfer and/or Inclusion of Study Abroad Period and Other Documents
  • Registration processes for taking courses such as applying for student screenings. (Required if you take courses in the semester you returned from studying abroad)


After Studying Abroad

*Required Documents


  • Notice of Returning to Study
  • Original Grade Report (In case official transcripts are issued on the web, data submission is acceptable.)
  • Bank Transfer Requests such as for the Exemption/Reduction of Academic Fees (only for privately financed studying abroad)
  • Report on Graduate Project 1 while Studying Abroad

*You cannot register for courses if you have not submitted the Notice of Returning to Study. Make sure you submit it as soon as possible after returning to Japan. After submitting the Notice of Returning to Study, the SFC Guide and registration sticker will be provided as needed.


If you cannot submit the documents above within one month after the studying abroad period, you are required to submit a statement of reason in advance. The deadline will not be extended if you do not submit a statement of reason.


Important information will be sent to your CNS account email, so make sure to check it regularly even during studying abroad.



Application for Studying Abroad

Fill out the form while carefully referring to the example. If the handwriting of the applicant and guarantor are the same, or the signature or seals are the same, the application will be considered incomplete and will not be accepted.




Notice of Returning to Study

Fill out the form while carefully referring to the example. If the handwriting of the applicant and guarantor are the same, or the signature or seals are the same, the application will be considered incomplete and will not be accepted.



Study Abroad Credit Transfer and/or Inclusion of Study Abroad Period in Keio University Enrollment Period

Check the page for details. You are required to submit the Application for Study Abroad Credit Transfer and/or Inclusion of Study Abroad Period regardless of whether or not you wish to apply.


Application for Study Abroad Credit Transfer and/or Inclusion of Study Abroad Period in Keio University Enrollment Period


Registering for Courses after Returning from Studying Abroad

In the case that the studying abroad period ends part way through the semester, and the date it ends and the date you complete the return to study process meet the deadlines below, you can register for courses offered by the Faculty of Policy Management and the Faculty of Environment and Information Studies, or other undergraduate faculties that allow you to register.


Studying Abroad End DateDate of Completing the Return to Study ProcessCourses that students can take in the semester Studying Abroad ends
By the Course Registration Amendment Period By the Course Registration Amendment Period Semester courses and first-half of Semester courses
By the day prior to the beginning of second-half of semester courses By the last day of the first week of second-half of semester courses Second-half of Semester Courses

You can choose not to register for courses during the semester in which studying abroad ends.
In the case of privately financed studying abroad, if you register for courses during the semester in which studying abroad ends, you will not be eligible for exemption/reduction and you will be required to pay for all academic fees.
If you would like to register for courses with student screenings, apply for the screening before the first day of class (Spring Semester: Early April / Fall Semester: Mid to late September).



Graduation Project

If the studying abroad period and the semester you take Graduation Project 1 overlap (first semester of your fourth year), you will be able to register for Graduation Project 2 in the semester directly after returning from studying abroad only if you submitted the "Application regarding Graduation Project 1 while Studying Abroad" before studying abroad, and the "Report regarding Graduation Project 1 while Studying Abroad" within one month after the studying abroad ended and it was approved.


With the approval of this application form, it will be recognized that you have applied for a Graduation Project Mentor. You must fulfil the aspect requirements set by your Project Mentor by the time you submit this application. You cannot earn credits for Graduation Project 1 (2 credits) through this process. Your application will not be accepted in the following cases:


  • You cannot advance to the fourth year.
  • Your transfer credits or inclusion of studying abroad period are not recognized to count toward the first semester of your fourth year.
  • Your application for studying abroad is not approved.
  • You did not meet the aspect requirements set by your Graduation Project Mentor.

Submit the "Application regarding Graduation Project 1 while Studying Abroad" and the "Report regarding Graduation Project 1 while Studying Abroad" while studying abroad to the Office of Student Services (Academic Affairs) on the first floor of the Alpha Building after receiving the signature or seal from your Graduation Project Mentor.


Instructions on course registration in the semester the studying abroad period ends In the case that you submitted the application form and registered for courses other than the graduation project in the semester the studying abroad period ends, you must withdraw your application and register for Graduation Project 1 in the relevant semester.


you plan to take courses other than the Graduation Project 1 in the semester the studying abroad period endsIf you plan to register for Graduation Project 1 in the semester the studying abroad period endsThe Process after Studying Abroad
Semester courses and first-half of Semester Courses Register for Graduation Project 1 Withdrawal of application (prescribed form)
Graduation Project Mentor application (only for students who require it)
- Register for Graduation Project 1
Second-half of Semester Courses
No registration Not able to register Report on Graduation Project 1 while Studying Abroad

If you register for Graduation Project 1 in the next semester after your studying abroad ends. If you wish to register for Graduation Project 1 after submitting the "Application regarding Graduation Project 1 while Studying Abroad" because of a change to your research progress and expected time of graduation, you will be required to withdraw your application. Please take the prescribed form at the Office of Student Services (Academic Affairs).


If your studying abroad was privately financed and you register for courses in the semester it ends, you will not be eligible for the reduction or exemption of Academic Fees and Expenses and you will be required to pay them in full.




Frequently Asked Questions

Is studying abroad considered a temporary leave of absence?

Only students taking the same classes as regular students can have their absence recognized as "Studying Abroad," and those going abroad for things such as language training will have their period of absence considered a Temporary Leave of Absence. See "What is Studying Abroad?" for details on the difference between Studying Abroad and Temporary Leave of Absence.

How do I fill out and print the required documents such as the syllabus in the university abroad?

If using online material, do not take a screen shot or screen capture, but rather save it as a PDF file. Please use your browser's print options to save the online materials as PDF files, since screen shots or screen captures may cause the pages to be cut off or be missing. When copying documents, use a copy machine and not something like your smart phone camera so that images are clear.

Can I apply for credit transfer if the periods that the courses are offered differ between the university abroad and Keio University?

Yes you can. The academic year and semester you receive credit for credit transfer is the one that you indicate on the application form and does not correspond with the actual time it is offered. If you only wish to transfer credits and not include the enrollment period, you may include the credits in the semesters before and after the studying abroad period. However, you cannot apply to transfer for more a limit of 20 credits required toward advancement or graduation or 30 credits including those from Optional Subjects.

How long can I study abroad?

You may apply for one year per application for studying abroad, and it may be extended to two years. You may include up to one year of the enrollment period into your enrollment period at Keio University. If you are considering studying abroad for more than one year, consult with the Office of Student Services (Academic Affairs) in advance.

Can I transfer credits earned from language courses that were required before studying abroad?

Credits cannot be transferred if they were not earned during the studying abroad period.

I cannot submit documents or complete the necessary processes because I will not return to Japan within one month after the studying abroad period ends.

You will be asked to return soon after the studying abroad periods ends. If you cannot return to Japan within this period, please submit a statement of reason with the date of your return to Japan with your seal or signature. Your case will not be considered if you do not submit a statement of reason. Plan to return to Japan so that you have enough time to complete the necessary processes by the start of the next semester.

When will I know the results of the application for credit transfer?

After the studying abroad period ends, you will be notified in about one month after all processes relating to the Application for Study Abroad Credit Transfer and/or Inclusion of Study Abroad Period have been completed. The date you will be notified depends on the situation.

Withdrawal from the University

Withdrawal from the University

If you decide to withdraw from the university for personal reasons, submit the Notification of Withdrawal to the SFC Office of Student Services (Academic Affairs).


*The process for university withdrawal differs between each undergraduate and graduate faculty. Carefully read this webpage and the SFC GUIDE for the Faculty of Policy Management and the Faculty of Environment and Information Studies. Download the form from the link below. The physical form with a carbon copy may also be used.


  • Date of withdrawal (year, month, and day)
    In principle, the date of withdrawal will be the last day of the semester for which courses have been registered for and all academic fees have been paid. If you only paid academic fees up through the last semester, your date of withdrawal will be the end of the previous semester, and any courses registered for in the current semester will be canceled. The date of withdrawal will always be the end of the last semester for which you paid academic fees, and any credits earned thereafter will be invalidated.
  • Academic Fees
    If you pay your entire academic fees in the beginning of the academic year (both Spring and Fall lump payments), but wishes to withdraw at the end of Spring Semester, you will only be able to receive a refund for Fall Semester if the Notification of Withdrawal is submitted and accepted by the end of the Spring Semester (September 21).
    No refund will be provided if the Notification of Withdrawal is submitted on or after September 22 (the beginning of Fall Semester).
  • Earned Credits
    Credits earned prior to withdraw from the university will remain and will not be removed.
    However, if the student withdraws without paying their academic fees, any credits earned after the date of withdrawal will be removed.



Important Points

  • Submit your student ID card along with the Notification of Withdrawal. If you do not have a student ID card, a reissue fee of 2,000 yen will be required. In this case, you need to send 2,000 yen by money order (Yubin teigaku kogawase) or registered mail for cash (Genkin-Kakitome) or purchase 2,000 yen worth of stamps at the SFC Office of Student Services (Academic Affairs).
  • Be well aware that the Notification of Withdrawal will not be accepted if the signature or seal is the same between the student and guarantor.
  • The current address of you and your guarantor must be same as those registered with the university.
  • In order to confirm both the student's and guarantor's intention for withdrawal, the Office of Student Services (Academic Affairs) will contact either the student or the guarantor by phone regardless of the notification being signed or sealed. If the student submits the notification, the Office of Student Services (Academic Affairs) will contact the guarantor and vice versa.

*Make sure to refer to the Notification of Withdrawal sample form.

Compulsory Withdrawal from University

Compulsory Withdrawal from University (Undergraduate Rules and Regulations, Article 156)

Undergraduate Rules and Regulations, Article 156 (Excerpt)
① (Omitted)
② Notwithstanding the provisions of the preceding clause, students in the Faculty of Policy Management and the Faculty of Environment and Information Studies who have been enrolled for a total of four years for their First and Second Year and cannot advance to the Third Year, and students enrolled for a total of four years for their Third and Fourth Year and cannot graduate, shall be required to withdraw from the University.


Compulsory Withdrawal from University (Undergraduate Rules and Regulations, Article 188)

Students who have been deemed to be in violation of the Undergraduate Rules and Regulations, who have not registered for courses by the registration deadline and whose intention to continue at the University cannot be confirmed shall be subject to compulsory withdrawal under Undergraduate Rules and Regulations, Article 188.

Undergraduate Rules and Regulations, Article 188
A person who breaches these regulations or other regulations of the University established hereunder, or who neglects his/her studies, infringes on the dignity of the University or others, or otherwise engages in behavior not befitting of a student shall be punished, according to the circumstances of the offense, by reprimand, deduction of marks, suspension, or expulsion; Expulsion shall be employed only in the following circumstances:
1. Improper conduct or character with no prospect of improvement
2. Inferior academic ability with no prospect of an improvement in performance
3. Excessive absence from class without reasonable cause
4. Disruption of university order or other marked infringement of the duties of a student

Comparison: Studying Abroad and Temporary Leave of Absence

Studying Abroad and Temporary Leave of Absence are different as shown in the following table.

Studying AbroadTemporary Leave of Absence

Description

Go through official channels to study at a university overseas approved by the Faculty Board and take the same courses as regular students (e.g., studying abroad programs and studying abroad as a transferee). Studying abroad is divided into the two categories--Studying Abroad Exchange and Privately Financed Studying Abroad.

・Language Training Programs including overseas training programs not recognized as Studying Abroad as at left
・Other, such as undergoing medical treatment

Period

Duration

Up to one year from the start date of studying abroad
The period of studying abroad to be approved will be based on the enrollment period permitted by the host university. Approximately one week before and after the enrollment period can be included as a preparatory term, but appending internships and such will not be allowed.

One semester units, i.e., Spring Semester or Fall Semester
Regardless of when the application is submitted, the Temporary Leave of Absence will apply to the entire semester concerned.

Extension

A one-time extension is allowed (up to two years from the start date of studying abroad). After two years, considered Temporary Leave of Absence.
Studying Abroad period extension requires submission of the Study Abroad Extension Application Form.

One semester units, i.e., Spring Semester or Fall Semester
(Studying Abroad period will be recognized for up to two years. After two years, considered Temporary Leave of Absence.)

Academic Fees and Scholarships

Academic Fee Reduction/Exemption

Applies to

Student exchange program (including double degree program)

Self-financed studying abroad (including extension)

Applies to

First year of enrollment

Second year of enrollment onward

Students who entered in the 2009 Academic Year and after *1

In principle, there is no exemption system. However, for student exchange programs that do not include mutual exemption of academic fees and expenses, the total amount of academic fees and expenses will be exempted from programs, excluding fees collected by proxy (seminar fees, student association fees, Student Health Care Mutual Aid fee.)

All tuition and facility, experiment, and practical training fees are exempted for each semester. The fees that must be paid are the registration fee and fees collected by proxy (seminar fees, student association fees, and Student Health Care Mutual Aid fee.)
The period of exemption is up to 4 semesters (including the period of student exchange program or the double degree program).
However, in order to encourage students to study at the University, academic fees and expenses will not be reduced or exempted for students on self-financed studying abroad in their first year of enrollment.

Students who entered in the 2009 Academic Year and after *1

In order to encourage students to study at the University, academic fees and expenses will not be reduced or exempted for students on self-financed studying abroad in their first year of enrollment.
However, there are exemptions from tuition, facility and equipment fees, and experiment and practical training fees in cases of injuries caused by accidents during military service or curricular and extracurricular activities, or due to the influence of large-scale natural disasters (major disasters) such as earthquakes and typhoons.

All tuition and facility, experiment, and practical training fees are exempted for each semester. The fees that must be paid are the registration fee and fees collected by proxy (seminar fees, student association fees, and Student Health Care Mutual Aid fee.)

Scholarships

Scholarships for exchange program students are available. For application details, contact the International Exchange Services Group, Office of Student Services at the Mita Campus.

None available

Credit

Course Registration

Courses cannot be registered for the semesters that study abroad takes place.
Studying abroad from the beginning of the semester: Course registration is not necessary. Submit the Study Abroad Application Form at least two months before departure.
Studying abroad starting during the semester: In principle, all courses registered for the semester that study abroad takes place will be invalidated. For detailed information, please check with the SFC Office of Student Services (Academic Affairs).

Courses cannot be registered for the semester of temporary leave of absence.
Temporary leave of absence starting at the beginning of the semester: Course registration is not necessary. Submit the Temporary Leave of Absence Application form by one day prior to the beginning of the course registration period.
Temporary leave of absence starting during the semester: All courses registered for the semester in which the temporary leave of absence takes place will be cancelled.

Credit Transfer

Application can be made for up to 20 credits per semester to be recognized as credits necessary for graduating from Keio University, or an upper limit of 30 if including Optional Subjects. Applicable courses are courses offered by the Faculty of Policy Management and the Faculty of Environment and Information Studies (except for required courses *2, 3), and courses offered at other faculties. In some cases, credit transfer may be denied as a result of the review. Courses approved for credit transfer will be given a grade "G" and the number of credits will be the same as the substituted Keio University course. The details of the procedure can be checked on the Keio University Student Website. Students who wish to transfer credits should check them before departure.

There is no credit transfer system.

Advancing to the Next Year and Graduation

Inclusion of Studying Abroad Period in Keio University Enrollment Period

By application, up to one year of the studying abroad period may be included in the period of enrollment at Keio University, and it may be possible to advance to the next year retroactively.
Example: a third-year student goes for studying abroad from the Fall Semester and returns after one year. If inclusion of studying abroad period is approved, and requirements for advancement to the fourth year have been fulfilled, the student would advance retroactively and would be able to graduate at the end of that academic year.
*Retroactive graduation is not allowed.
*If a student plans to graduate in the semester following return to Keio University by including studying abroad period, procedures for handling of Graduation Project 1 need to be completed before the studying abroad period begins.

The Temporary Leave of Absence period cannot be included in the Keio University enrollment period. In order to advance to the next year or to graduate, requirements for each year for advancing to the next year or graduating must be fulfilled, and the student must have been enrolled for the required number of semesters. Students cannot advance to the next year or graduate in the same semester as a Temporary Leave of Absence.
Example: if a temporary leave of absence is taken in the Fall Semester, the student cannot advance to the next year or graduate at the end of that same Fall Semester.

Application Procedures

Refer to "Studying Abroad"

Refer to "Temporary Leave of Absence"

  • *1 The procedures and documentation required for exemption will differ depending on the applicable system for academic fees and expenses (the year of admission will also be treated as the first year of enrollment for students who transferred to the second year, holders or prospective holders of a bachelor's degree and those who transferred to the third year, or have been readmitted to the university, irrespective of the current year-level of enrollment).
    For more information about the required procedures for exemptions, please contact the service counter for 〇[Faculty] at the Office of Student Services.
    For details and amounts of academic fees and expenses, please check the "Keio University Website" → "Admissions" → "Academic Fees" page. Please note that registration fees will not be eligible for exemption during studying abroad or temporary leave of absence, as students can use various services offered by the university such as the Academic Affairs Section and Student Life Services, Keio University Library, network information environment, etc. (excluding student exchange programs that do not include mutual exemption of academic fees and expenses).
  • *2 Policy Management Studies, Environment and Information Studies, Physical and Mental Health for Campus Life, Physical Education 1, 2, 3, 4, 5, Graduation Project 1, Graduation Project 2
  • *3 In the case that an applicant wishes for transferable credits to be recognized as credits for Language Communication, this will only be possible for courses of the equivalent language level to content courses.