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The Keio Student Health Care Mutual Aid Association (hereafter "Gakuseikenpo") is a cooperative based on a spirit of mutual aid among students. It was established in 1959 with the aim of supporting student life from a health perspective. Full-time undergraduate and graduate degree students enrolled at Keio University become members of the Gakuseikenpo when they enter the university.
Medical care benefits:
A scheme where a portion of the co-payment of a student's medical expences will be reimbursed after receiving medical treatment covered by health insurance at a health and medical care facility.
Partial changes to the system has already come into effect starting with treatments received since April 1, 2018.
In addition to operating the Training Room on Hiyoshi Campus and offering subsidized accomodation rates at keiyaku ryokan (inns with which the Gakuseikenpo has an agreement), these benefits include activities to promote good health and prevent illness among students such as the various events planned by the Students Health Care Mutual Aid Committee, which is a welfare organization composed of student members.
For more information, please see the "Guidebook for the Keio University Dtudent Health Care Mutual Association (Kenpo-no-tebiki)".
Students who will graduate, complete, or withdraw from a degree program (voluntary withdrawal from university, transfer to the second-year level of a different degree program, withdrawal upon completion of course requirements, etc.) in September 2020 can apply for medical care benefits of the Student Health Care Mutual Aid Association (Gakuseikenpo) for medical expenses incurred up to September 21, 2020. Persons wishing to make an application can use the Gakuseikenpo Online System until October 31 (Sat.), 2020. Please confirm the details below and undergo the procedures to apply.
How to apply
After entering the required items on the Gakuseikenpo Online System, print out and submit the "Application for Medical Care Benefits" along with the original receipts to the relevant section on the campus where you are based by post.
Medical expenses for August 2020: valid if postmarked by September 30 (Wed.), 2020
Medical expenses for September 2020: valid if postmarked by October 31 (Sat.), 2020
Place of submission of applications and receipts
・Submit by post to the campus designated as the "place of submission" on the "Application for Medical Care Benefits."
・For details on how and where to submit, please check "<2020.4.1 update> [Important] Special provisions for medical care benefit applications accompanying the spread of COVID-19 (coronavirus disease) infections" on this webpage.
For further details on how to apply for medical care benefits, please visit the website below:
http://keio.jp (access keio.jp → select Student Health Care Mutual Aid Association (Gakuseikenpo) "Application for Medical Care Benefits" from the "Application" menu)
*If the Student Health Care Mutual Aid Association (Gakuseikenpo) "Application for Medical Care Benefits" is not shown on the application menu of keio.jp, please access the system using the URL below:
https://gakukenpo.adst.keio.ac.jp/gakukenpo/ (keio.jp authentication required)
・Please note that the online system is unavailable every day from 3:00 a.m. to 7:00 a.m. and from September 17 (Thurs.) at 5:00 p.m. to September 24 (Thurs.) at 12:00 p.m. for system maintenance.
・Students who will graduate, complete, or withdraw from a degree program in September 2020 will be unable to confirm the status of their applications on the Gakuseikenpo Online System after November 1 (Sun.), 2020. Please confirm that the medical care benefits have been paid into your bank account at the end of the month following the month in which the application was submitted.
・If the date you will withdraw from the degree program is before September 21, 2020, any medical expenses you incur up to the day of your withdrawal will remain eligible for medical care benefits.
・If you are transferring to the second-year level, advancing to a higher degree program, etc., in the Fall Semester of 2020, applications for medical expenses incurred from September 22 onward can be made as usual using your new student ID number.
[Important] How to apply for medical care benefits and the application period
Although the phased usage of campus facilities is taking place, the application deadlines for medical consultations that were held in the months of July to August as well as the application method for medical care benefits that will be adopted for the foreseeable future are as follows.
■ How to submit applications
・ Applications will continue to be accepted by post until further notice.
*The application method is as detailed in "(Important) Special provisions for medical care benefit applications accompanying the spread of COVID-19 (coronavirus disease) infections" (April 1, 2020).
■ Application deadlines
・ For medical consultations in July: valid if postmarked by August 31 (Mon.)
・ For medical consultations in August: valid if postmarked September 30 (Wed.)
*Changed from "must arrive by the deadline day" to postmark deadline.
・ Entry concerning the postage for envelopes to return receipts has been updated.
As a special provision accompanying the spread of COVID-19 infections, you are requested to send medical care benefit applications by post for the foreseeable future. Please follow the below steps to complete the procedures.
■ How to apply
(Same for 1/2 below) Important notes when posting
Please ensure that you make a photocopy of the documents to be sent by post and retain these for safekeeping. In addition, please take steps to ensure that the packages are tracked, by using one of "letter pack light," "letter pack plus," "kani-kakitome" (simple registered mail,) or "tokutei-kiroku" (special registered mail,)
or "takkyubin" (parcel delivery) as the dispatch method for the documents. Please be aware that the university will not in any circumstances be held liable for non-delivery of documents or postal mishaps resulting in non-delivery for post sent by methods which are not tracked, such as regular post.
1. Registering bank account for transfer (*if yet to register)
It will not be possible to use the "Medical Care Benefit Applications" system if you have not registered your bank account information with the university. Before completing an application, please first complete the procedures to register a bank account using the below steps (if you have already registered your bank account and can use the system, please proceed to 2. Submission of application forms.)
(1) Log in to the "Medical Care Benefit Applications" system from keio.jp and download the Medical Care Benefits Bank Transfer Account Information Form from "Form Downloads" on the menu bar.
(2) Post copies of the "Medical Care Benefits Bank Transfer Account Information Form" and "Photocopy of bankbook pages showing account holder's name and account details" to your main campus.Submission addresses for each campus are here（Japanese Only）
・Depending on the social circumstances, it may take time before you can enter your details online because the bank account registration procedures are only reflected on the system after the arrival of your documents at the university, meaning that you may not be able to complete the application by the deadline. We request that you complete the account registration procedures as soon as possible.
2．Submission of application documents
(1) Log in to the "Medical Care Benefit Applications" system from keio.jp and enter the required information.
(2) Confirm the registration of the application contents on the system and print the "Medical care benefit application form".
(3) Please post "Medical care benefit application form" and "original receipts" to the campus designated as "Destination" in the "Medical care benefit application form" by deadline.Submission addresses for each campus are here（Japanese Only）
*Please ensure to confirm the "Online Application Procedure" before completing applications.
https://gakukenpo.adst.keio.ac.jp/manual/manual2.pdf (requires keio.jp authentication)
・Only medical expenses incurred by students themselves, who are currently enrolled at the university, are eligible for applications.
・ You are requested to submit documents together with a copy of an official document which allows personal identification (example: Driver's License, Health Insurance Card, Residence Card, Passport, etc.) if the name on the receipts differs from the name previously indicated to the university.
・Only original copies of receipts will be accepted. However, if you wish to have the original receipts returned to you, please also include a "copy of the receipt" and a "stamped self-addressed envelope (120x235)" in addition to the documents in (3). The applicant is requested to ensure that they indicate their name in full, address, and postal code on the stamped self-addressed envelope, and confirm the weight of the receipts you wish to be returned and affix sufficient stamps to the envelope to cover the postage for simple registered mail. If copies of the receipts or the stamped self-addressed envelope are not enclosed, or if your name in full, address, and post code are not included, or insufficient postage is affixed to the stamped self-addressed envelope, the originals will not be returned.
・The documents will not be returned after receipt whatever the circumstances.
3. Confirming arrival of Application Form
If the application documents you have sent are received by the university, these will be indicated as "Received" on the Applications List screen of the Medical Care Benefits System. If there is no indication of "Received" once three weeks have elapsed after sending the documents, please contact the Office of Student Services at the campus to which you submitted them after confirming the delivery status with your delivery provider.
From April 1, 2018, you will not be able to apply online for medical care benefits for treatments received between January and March 2018. Please use the existing application procedure using the "Certificate of Medical Expense Receipt" form and submit the application by the end of March 2018. If you submit an application using the "Certificate of Medical Expense Receipt" for reimbursements for treatments received between January and March 2018 on April 1, 2018 or later, you will receive the payment in or after August 2018.
The operation of the Student Health Care Mutual Aid Association (hereafter "Gakuseikenpo") is supported by the annual fee paid by its members (full-time undergraduate and graduate students). However, in recent years, the cost for medical benefits, which accounts for 80% or more of total expenditure, has been rising each year. If this situation continues, not only the medical care benefit system but the association itself will no longer be able to sustain itself within the next few years. For this reason, it is imperative to revise the medical care benefit system in order to reduce expenditure. At the Gakuseikenpo board of directors meeting, it was decided that partial changes to the system will be made and will come into effect starting with treatments received in April 2018. Revisions
|Item||Before revision||After revision|
|Treatments subject to the benefit||Treatments covered by the health insurance excluding treatment at orthopedic clinics, osteopathicclinics, and acupuncture-moxibustion clinics||Treatments covered by the health insurance excluding treatment at orthopedic clinics, osteopathic clinics, acupuncture-moxibustion clinics and dental treatment ※|
|Co-payment||Treatment received in the same month at the same medical facility or department (hospitalization, outpatient treatment and treatment at a pharmacy are separate) is considered a single instance of co-payment.||Treatments received in the same month will no longer be categorized based on the type of consultation (hospitalization, outpatient treatment, treatment at a pharmacy, and treatment at a clinic). All types within the same month will now be combined and considered as a single instance of co-payment.|
|Amount borne by patient||1,000 yen per instance of co-payment||2,000 yen instance of co-payment|
|Reimbursement limit||62,600 yen per instance of co-payment
200,000 yen per person per year
|50,000 yen per application
150,000 yen per person per year
|Application deadline||The last day of the fourth month after the month treatment and/or prescription were received.||The last day of the second month after the month treatment and/or prescription were received.|
|Application method||Enter the required information into the Certificate of Medical Expense Receipt and attach the original receipts, or request the medical institution to enter the information into the form, and submit it to the Office of Student Services on your campus.||Enter all the required information online and submit the original receipts to the Office of Student Services on your campus.|
|Treatments received at
Keio University Hospital
|Submit your student ID card at the hospital reception and register your bank account.||Enter all the required information online and
submit the original receipts to the Office of
※However, treatment received for oral and maxillofacial surgery is eligible for medical care benefit.
Extension of submission period for medical care benefit applications (for Feb. 2020)