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Keio Student Health Care Mutual Aid Association (Gakuseikenpo)

Keio Student Health Care Mutual Aid Association (Gakuseikenpo)

The Keio Student Health Care Mutual Aid Association (hereafter "Gakuseikenpo") is a cooperative based on a spirit of mutual aid among students. It was established in 1959 with the aim of supporting student life from a health perspective. Full-time undergraduate and graduate degree students enrolled at Keio University become members of the Gakuseikenpo when they enter the university.



<2021.7.30 updated>
The Gakuseikenpo Online System will be out of operation from 3:00 am on Sunday, August 22 to 10:00 am on Monday,August 23 (these dates and times are tentative) due to system maintenance. Thank you for your understanding.

<2020.12.21 updated>
【Important】 How to apply for medical care benefits and the application period
Following the easing of entry restrictions onto campus from the Fall Semester, the submission method of medical care benefit applications will be as below for the foreseeable future.
■How to submit application and receipts
・Submit either at the counter or by post
 ※Whether you are submitting the application at the counter or by post, it will only be accepted at the campus listed on the Application for Medical Care Benefits.
 ※The submission method by post is as detailed in "[Important] Special provisions for medical care benefit applications accompanying the spread of COVID-19 (coronavirus disease) infections" under Medical Care Benefits on this web page.
■Application deadline
・By the submission deadline (final day) recorded on the Application for Medical Care Benefits
 If submitting your application at the counter: submit during the opening hours of the counter (If the office is closed on the last day of the month because it falls on a weekend or a public holiday, submit by the final working day of that month.)
 If sending your application by post: valid if postmarked by the submission deadline (final day of the month)
 ※Applications cannot be submitted at the counter when the office is closed during the summer and winter breaks. Please check the dates on which the office is closed at the following web page.
  Keio University Student Website "Offices Guide"


<2020.12.21 updated>
Problems displaying PDFs on some browsers
There have been reports that the "Online Application Procedure" published on the Gakuseikenpo Online System is not displaying properly on some browsers. If you cannot view the PDF, please download the file first and open it.
Method (on a PC):
Hover the mouse cursor over "Online Application Procedure," right click, and select "Save link as" (depending on the browser, this option may be called something different).



<2020.10.23 update>

Use of the Training Room

Main activities of the Gakuseikenpo

Medical care benefits:
A scheme where a portion of the co-payment of a student's medical expences will be reimbursed after receiving medical treatment covered by health insurance at a health and medical care facility.
Partial changes to the system has already come into effect starting with treatments received since April 1, 2018.



(Important) Special provisions for medical care benefit applications accompanying the spread of COVID-19 (coronavirus disease) infections

As a special provision accompanying the spread of COVID-19 infections, you are requested to send medical care benefit applications by post for the foreseeable future. Please follow the below steps to complete the procedures.

■ How to apply
(Same for 1/2 below) Important notes when posting
Please ensure that you make a photocopy of the documents to be sent by post and retain these for safekeeping. In addition, please ensure that you can track your package by sending the documents using one of the following dispatch methods: "letter pack light," "letter pack plus," "kani-kakitome" (simple registered mail), or "tokutei-kiroku" (special registered mail). Please be aware that the university will not in any circumstances be held liable for non-delivery of documents or postal mishaps resulting in non-delivery for post sent by methods which are not tracked, such as regular post.

1. Registering bank account for transfer (*if yet to register)
It will not be possible to use the "Medical Care Benefit Applications" system if you have not registered your bank account information with the university. Before completing an application, please first complete the procedures to register a bank account using the below steps (if you have already registered your bank account and can use the system, please proceed to 2. Submission of application forms.)
(1) Log in to the "Medical Care Benefit Application" system from keio.jp and download the Medical Care Benefits Bank Transfer Account Information Form from "Form Downloads" on the menu bar.
(2) Post copies of the "Medical Care Benefits Bank Transfer Account Information Form" and "Photocopy of bankbook pages showing account holder's name and account details" to your main campus. Submission addresses for each campus are here (Japanese language only)

Important notes
・It usually takes up to 3 working days after the documents arrive at the university for the account registration procedures to be reflected and online entries will become possible. (Work related to account registration will not be performed while the office is closed for the summer and winter breaks.) Depending on the social climate, it may take even longer. If you carry out the account registration procedures just before the deadline to apply for medical care benefits, you may not be able to complete the application by the deadline. Please be sure to give yourself plenty of time to complete the account registration procedures.


2.Submission of application documents
(1) Log in to the "Medical Care Benefit Application" system from keio.jp and enter the required information.
(2) Confirm the registration of the application contents on the system and print the "Medical care benefit application form."
(3) Please post "Medical care benefit application form" and "original receipts" to the campus designated as "Destination" in the "Medical care benefit application form" by deadline. Submission addresses for each campus are here (Japanese language only)

*Please make sure that you check the "Online Application Procedure" before completing applications.
https://gakukenpo.adst.keio.ac.jp/manual/manual2.pdf (requires keio.jp authentication)

Important notes
・Only medical expenses incurred by students themselves, who are currently enrolled at the university, are eligible for applications.
・ You are requested to submit documents together with a copy of an official document which allows personal identification (example: driver's license, health insurance card, residence card, passport, etc.) if the name on the receipts differs from the name previously indicated to the university.
・Only original copies of receipts will be accepted. However, if you wish to have the original receipts returned to you, please also include a copy of the receipt and a stamped self-addressed envelope (120x235) in addition to the documents in (3). Be sure to clearly write your name, address, and postcode (you must write "sama" after your name) on the stamped self-addressed envelope, checking the weight of the receipts you wish to have returned and ensuring that the stamps cover the required postage to post the receipts by simple registered mail. We will only return the original receipts by simple registered mail using the stamped self-addressed envelope you provide. If copies of the receipts or the stamped self-addressed envelope are not enclosed, or if your name in full, address, and postcode are not included, or insufficient postage is affixed to the stamped self-addressed envelope, the originals will not be returned.
・The documents will not be returned after receipt whatever the circumstances.

3. Confirming arrival of application form
If the application documents you have sent are received by the university, these will be indicated as "Received" on the Applications List screen of the Medical Care Benefits System. If there is no indication of "Received" once three weeks have elapsed after sending the documents, please contact the Office of Student Services at the campus to which you submitted them after confirming the delivery status with your delivery provider.



Prevention benefits:

In addition to operating the Training Room on Hiyoshi Campus and offering subsidized accomodation rates at keiyaku ryokan (inns with which the Gakuseikenpo has an agreement), these benefits include activities to promote good health and prevent illness among students such as the various events planned by the Students Health Care Mutual Aid Committee, which is a welfare organization composed of student members.


For more information, please see the "Guidebook for the Keio University Dtudent Health Care Mutual Association (Kenpo-no-tebiki)".



<2020.10.23 update> Use of the Training Room

The training room will be available for the use from Monday, November 2.
To prevent infections, use of the room will be by bookings only until further notice.
Please strictly observe the following points when using the room.

Belongings
・Training wear
・Training shoes (indoor shoes)
・Towel
Please note that training shoes will not be available for loan at the training room.
In addition, please be aware that you will not be permitted to enter the training room if you forget any one of the items listed above.

Bookings and time slots
Training slot 1: 10:30-11:30
Training slot 2: 13:00-14:00
Training slot 3: 14:30-15:30
Training slot 4: 16:00-17:00
・The training slots include the time to enter and exit the training room.
・Limits on bookings: 1 slot per day, 3 slots per week 8 (from Monday to Friday)
・Slots can be booked on week in advance from 8:00
・Bookings can be made until 24:00 on the day before the intended date of use.
・If you wish to cancel your booking, please do online no later than 1 hour before the slot you have reserved.
Because the training room will be disinfected after each slot, please promptly vacate the room by the designated time.
The time to exit the room must be strictly observed even if you arrive late.

Reception time
From 5 minutes before the booked time.

User fees
200 yen per session (full-time undergraduate and graduate students)
300 yen per session (correspondence course students, Japanese Language Program (JLP) students,
non-degree students (for credit), non-degree students)

Showers
The showers cannot be used until further notice.

An alcohol-based spray and cleaning cloth will be provided at the reception. All users are requested to disinfect the training machines after use.
Once finished with the alcohol-based spray and cleaning cloth, please deposit them in the designated baskets.
Users of the room must also comply with any instructions they receive from the reception or trainers regarding hygiene, etc.

Booking site
https://airrsv.net/keio-toreru/calendar


Important notes: Changes to the Medical Care Benefit System

The operation of the Student Health Care Mutual Aid Association (hereafter "Gakuseikenpo") is supported by the annual fee paid by its members (full-time undergraduate and graduate students). However, in recent years, the cost for medical benefits, which accounts for 80% or more of total expenditure, has been rising each year. If this situation continues, not only the medical care benefit system but the association itself will no longer be able to sustain itself within the next few years. For this reason, it is imperative to revise the medical care benefit system in order to reduce expenditure. At the Gakuseikenpo board of directors meeting, it was decided that partial changes to the system will be made and will come into effect starting with treatments received in April 2018. Revisions


ItemBefore revisionAfter revision
Treatments subject to the benefit Treatments covered by the health insurance excluding treatment at orthopedic clinics, osteopathicclinics, and acupuncture-moxibustion clinics Treatments covered by the health insurance excluding treatment at orthopedic clinics, osteopathic clinics, acupuncture-moxibustion clinics and dental treatment ※
Co-payment Treatment received in the same month at the same medical facility or department (hospitalization, outpatient treatment and treatment at a pharmacy are separate) is considered a single instance of co-payment. Treatments received in the same month will no longer be categorized based on the type of consultation (hospitalization, outpatient treatment, treatment at a pharmacy, and treatment at a clinic). All types within the same month will now be combined and considered as a single instance of co-payment.
Amount borne by patient 1,000 yen per instance of co-payment 2,000 yen instance of co-payment
Reimbursement limit 62,600 yen per instance of co-payment
200,000 yen per person per year
50,000 yen per application
150,000 yen per person per year
Application deadline The last day of the fourth month after the month treatment and/or prescription were received. The last day of the second month after the month treatment and/or prescription were received.
Application method Enter the required information into the Certificate of Medical Expense Receipt and attach the original receipts, or request the medical institution to enter the information into the form, and submit it to the Office of Student Services on your campus. Enter all the required information online and submit the original receipts to the Office of Student Services on your campus.
Treatments received at
Keio University Hospital
Submit your student ID card at the hospital reception and register your bank account. Enter all the required information online and
submit the original receipts to the Office of

※However, treatment received for oral and maxillofacial surgery is eligible for medical care benefit.



Contact Information

  • Mita Campus: Office of Student Services (Scholarships and Financial Assistance)
  • Hiyoshi Campus (Undergraduates): Office of Student Services (Student Life Services)
  • Yagami Campus: Office of Student Services (Student Life Services)
  • Shinanomachi Campus: Office of Student Services (Student Life Services)
  • Shonan Fujisawa Campus (Faculty of Policy Management, Faculty of Environment and Information Studies, Graduate School of Media and Governance): SFC Office (Student Services)
  • Shonan Fujisawa Campus (Faculty of Nursing and Medical Care, Graduate School of Health Management) : Faculty of Nursing and Medical Care Office
  • Shiba-Kyoritsu Campus: Office of Student Services
  • Hiyoshi Campus (Graduate): Office of Student Services (Graduate Schools)

Guidebook for the Keio University Student Health Care Mutual Aid Association (Kenpo-no-tebiki)

Extension of submission period for medical care benefit applications (for Feb. 2020)