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This page explains the procedure of Temporary Leave of Absence, Study Abroad, and Withdrawal from the university. Please read the notes carefully, and submit the required documents to the SFC Academic Affairs Office.
Be careful, as applications or notifications will not be accepted if the signatures or seals of the student and guarantor are the same.
Temporary Leave of Absence
Students who anticipate a long absence due to illness or other unavoidable reasons can take a Temporary Leave of Absence.
If you wish to take a temporary leave of absence, submit the required documents below to the SFC Academic Affairs Office by the deadline.
[ Submission Deadline ]
Spring semester : May 31 (requisite arrival)
Fall semester : November 30 (requisite arrival)
[ Required documents ]
The application must be discussed at the faculty meeting after the announcement of grade reports in the semester prior to that in which the student wishes to take temporary leave of absence (tentatively September 5, Spring Semester, and March 10, Fall Semester). If approved, an approval letter will be sent to the student's guarantor. The Notification of Returning to Study, which is required, will be sent along with the approval letter, as well as related information and information on the process for the reduction of fees for those who are eligible.
If returning to study after temporary leave of absence, submit the required documents below to the SFC Academic Affairs Office.
[ Required documents ]
Academic Fees for each semester may be reduced based on your application. Those who will receive a reduction will be sent the necessary information along with the approval letter. Those who pay for their academic fees in full will receive the amount of reduction after completing the necessary process. It is also possible to pay for the remaining fees after the reduction.
Those who enrolled in or after Academic Year 2013 | Tuition, facility fees, and experiment and practical training fees will be reduced (refer to the conditions in Article 3 of "The Handling of Academic Fees During Temporary Leave of Absence"). |
Those who enrolled prior to Academic Year 2012 | You are required to pay all academic fees for the period of temporary leave of absence, but those listed below may have their tuition reduced. Inquire at the Academic Affairs Office for details. A.Reductions may only be received if the student has been hospitalized, treated at a hospital, or treated at home for at least one year, and will only apply to the second year of temporary leave of absence and beyond. B. The student took a temporary leave of absence due to military duty in their home country, or large-scale natural disasters (disaster of extreme severity) such as earthquakes, typhoons. Only in this case will the academic fees for the first year be reduced. See Regulation on Reduction and Exemption of Tuition Fees: Article 2. |
Refer to the Keio University Website - Graduate School Academic Fees
Study Abroad
If the Academic Advisory Committee deems it beneficial to the student, the student may be permitted to study abroad at a graduate school overseas without taking a temporary leave of absence. (Graduate School Regulations: Article 124)
* Language training courses will be treated as ordinary temporary leaves of absence.
[ reference ]
・International Center brochures (Japanese)
・Study Abroad: Procedures and Important Information
You are required to submit the required documents below to the SFC Academic Affairs office, at least two months prior to traveling abroad in principle.
Your application for Study Abroad will be approved at the faculty meeting, after the Academic Advisor reviews it.
[ Required documents ]
If there are additions or alterations to the information you provided in your application, submit the application and course syllabi to the Academic Affairs Office as soon as the course(s) are finalized. The Academic Affairs Office will confirm the changes. (You can only add, remove, or alter your course(s) during the study abroad period.) Submit the syllabi of any courses that you have not yet submitted to the Academic Affairs Office as soon as you obtain them.
You are required to submit the required documents below to the SFC Academic Affairs office, when the study abroad period has ended.
[ Required documents ]
Academic Fees may be reduced based on your application for study abroad.
The necessary steps and documents for reduction differ between each system. For the latest information, inquire at the SFC Academic Affairs Office.
Those who enrolled in or after Academic Year 2013 | In the case of privately funded study abroad, tuition, facility fees, and experiment and practical training fees will be reduced for each semester in which the student is permitted to study abroad. Reductions will not be provided for student exchange programs that already include a fee reduction. Academic fees will be reduced for student exchange programs that do not include reductions of academic fees during the semester of the exchange program that the graduate faculty approved. However, fees collected by the university on behalf of other organizations do not apply. The process for reductions is undertaken after returning from study abroad. |
Those who enrolled prior to Academic Year 2012 | In the case of privately funded study abroad, tuition, facility fees, and experiment and practical training fees will be halved for each semester in which the student is permitted to study abroad. Reductions will not be provided for student exchange programs that already include fee reductions. Academic fees will be reduced for student exchange programs that do not include reductions of academic fees during the semester of the exchange program that the graduate faculty approved. However, fees collected by the university on behalf of other organizations do not apply. The process for reductions is undertaken after returning from study abroad. |
Refer to the Keio University Website - Graduate School Academic Fees
Withdrawal
If you decide to withdraw from the university for personal reasons, submit the required documents below to the SFC Academic Affairs office.
[ Required documents ]
[ Required procedure ]