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To all members of Student Clubs
Notes and precautions on extracurricular activities
There are a variety of rules and regulations in place at Keio University. Student Clubs are required to be in compliance with these rules during their activities both on and off campus. Examples of rules and regulations of particular relevance for Student Clubs are given below.
* In addition to the above, various internal agreements and rules for the administration of Keio University facilities are in place. For more details consult with service desks at respective campuses.
Service desk, Student Life Services Section, Office of Student Services (1F, South School Building) ... 03-5427-1568
Hiyoshi: Student Life Services Section, Hiyoshi Office of Student Services (1F, Independence Wing) ... 045-566-1025
Shinanomachi: Student Life Services Section, Shinanomachi Office of Student Services (1F, Koyosha) ... 03-5363-3665
Yagami: Student Life Services Section, Yagami Office of Student Services (1F, 25th Building) ... 045-566-1466
Shonan Fujisawa: Student Life Services Section, Shonan Fujisawa School Office (1F, Alpha Building) ... 0466-49-3408
Shiba-Kyoritsu: Student Life Services Section, Office of Student Services (1F, Building No. 1) ... 03-5400-2683
You are requested to ensure that the Chairperson and Student Officer of Student Clubs are contactable at all times.
It is required to submit a "Notification of Changeover of Student Club Chairperson" (available from the Student Life Services Section, Office of Student Services at respective campuses and the School Office at Shonan-Fujisawa) when a Chairperson will change due to retirement from their post, sabbaticals, etc. Also note that Chairpersons must be tenured faculty members of Keio University (Professor/Associate Professor/Senior Assistant Professor/Assistant Professor). Each Student Club Chairperson may be appointed to serve as such for up to three Student Clubs at any one time.
June 2012 and February 2013 saw tragic accidents that resulted in students losing their lives at Keio University because of alcohol.
In recent years, the majority of accidents resulting in alcohol-related deaths among university students in Japan have been caused by acute alcohol poisoning from "down-in-one drinking." Down-in-one drinking is behavior that involves boisterously encouraging members of a group to drink alcohol in a single go to enliven a drinking party, which leads to excessive alcohol consumption and is extremely dangerous. Even if one doesn't engage in such customs, alcohol consumption can still be dangerous depending on one's physical condition. Please maintain an awareness of the necessity to moderate alcohol consumption if drinking at social gatherings for Student Clubs such as at welcome parties for new members or at training camps. You are also undoubtedly aware that underage drinking is against the law, and neither engaging nor encouraging in this behavior in others will be tolerated. Keio University will take rigorous punitive measures against any illegal behavior.
Please refer to the links below and ensure you are aware of the facts about alcohol.
Keio-Waseda Baseball Games held at the end of the Tokyo Big6 Baseball League are set to take place on June 1 (Saturday) to June 2 (Sunday) during the Spring season and on November 2 (Saturday) to November 3 (Sunday) during the Fall season. The Keio-Waseda Baseball Games are an all-Keio event. We encourage all Keio Students to add their voice to the enthusiastic support at the Jingu Stadium.
Nevertheless, be aware that in any given year numerous incidents occur in Ginza, Shibuya, Hibiya, and in the neighborhood of the Meiji Jingu Baseball Stadium on the nights before games or at parties on the nights of the games themselves.
Behavior such as staying overnight to secure places, damaging property, and making an unreasonable amount of noise late at night in the vicinity of the Meiji Jingu Baseball Stadium are a serious nuisance to local residents. Addressing any damage or harm caused by such behavior is the responsibility of the individuals involved. Many accounts of and complaints about such behavior are received by Keio from the authorities, including the police, as well as from neighborhood residents. There have also been incidents of Keio students seriously injuring themselves while under the influence of alcohol.
The Keio-Waseda Baseball Games Support Committee puts safeguards in place each year to help prevent Keio students coming to harm. However, this committee is made up of people who are themselves Keio students, and there is a limit to the efforts to which they can go. While we of course strongly beseech you to refrain from such nuisance behavior, you are requested to make efforts to prevent situations like these arising among other Keio students.
We strongly urge you to maintain an awareness of the dignity of your station as a representative of Keio University if you encounter such circumstances.
If a Student Club is requested to appear at an event, it is recommended that the credentials of the host be thoroughly established and that a contract be concluded between the club and the hosting party before any such appearance goes ahead. There have been many incidents of trouble arising from failures to properly confirm such details. Take every precaution to carefully confirm the suitability of a Student Club's involvement in a particular event, including confirming the credentials and track record of the organizers, and only commit to appearing after you have concluded an appropriate contract.
When participating in student festivals (Mita Festival, Yotsuya Festival, Yagami Festival, Tanabata Festival, Shiba-Kyoyaku Festival), strictly ensure that behavior respectful of local residents and shopkeepers is maintained, while remaining in compliance with the rules set out by the respective organizing committees. Exchanging money at amusement centers for the purpose of obtaining change when setting up stalls is an infringement on the business rights of the proprietors and may be punishable by law.
Please strictly ensure that club activities involving noise or loud voices (instrument practice, chanting, flutes, etc.) do not constitute a disturbance to classes, exams, or study. Even if using designated practice spaces, you are requested not to leave windows open when activities produce noise or involve loud voices. In addition, please take the utmost care to ensure that you do not disturb the daily lives or passage of local residents. Please strictly adhere to the pre-arranged times for the activity.
Disturbances are often seen involving local residents in the vicinities of training camps or off-campus practice spaces. Discarded or unattended sports gear and other equipment can cause accidents. Please ensure to keep an eye on all such items.
A Notification of Off-campus Student Activities must be submitted to the Office of Student Services at respective campuses (Shonan Fujisawa School Office) in advance of any training camps or events taking place off-campus. Log in to keio.jp and draft and print out this notification on the "Online System for Student Club Activities." Ensure the club Chairperson affixes their seal before submission. The Student Officer will be notified of the authorization outcome and associated details.
If injuries occur as a result of accidents, etc. without this notification having been completed, these may not be covered by the university's personal accident insurance.
Note: Athletic Association clubs are requested to complete prescribed procedures for the Keio University Athletic Association (43 clubs, newly instituted groups, affiliated groups)
Complaints have been received by the university in relation to the collective transfer of Student Clubs, such as during transit in the vicinities of the university, on trains, or at riverside sports grounds. Typical examples include "The pavement was crammed," "I got hit by a bag or racket," or "The students were loud and rowdy." In addition, many complaints are also received about long-term parking of buses for training camps, poor manners on public walkways, and leaving garbage behind. While it goes without saying that such behavior is a clear nuisance, strictly prohibited, and to be avoided, it is also requested that Student Clubs strongly bring home to their members at meetings the necessity to avoid bringing Keio University into disrepute through these behaviors.
Accidents can potentially lead to litigation, and should they occur, questions will be asked about whether the Chairperson and Student Officer fulfilled their obligations to provide day-to-day guidance and cautions to club members. As such, you are requested to emphasize the following points with a view to preventing accidents:
Keio University is enrolled in Personal Accident Insurance for Students Pursuing Education and Research as a compensation system for accidents occurring during university-related transit, commutes, and transfer between university facilities. Ensure to strictly observe the below points so that in the event of an accident you will be covered by this insurance scheme.
You will end up spending a lot of time with the other members of your club in the course of Student Club activities such as day-to-day practice, training camps, etc. Please be sure to undergo the routine (annual) health checks offered each year at the Keio University Health Center, while giving due attention to your own health during the course of activities to ensure that you do not inconvenience other club members. Also note that if you have not attended your routine health check, interim health checks are by appointment only with fees charged, and may involve allowances for other contingencies such as scheduling.
You may be asked to present a Certificate of Health when appearing at matches with teams from outside of Keio. Be aware that the Health Center does not issue Certificates of Health to persons who have not undergone the routine health checks which they administer.
Students Clubs engaged in sports must ensure that members take health examinations (in particular, electrocardiograms, and those covering blood pressure, motor function, and kidney and liver function) in addition to the annual routine health check held by the Keio University Health Center, and be attentive to the prevention of accidents at all times.
There is a risk of rapid spread should an infection/outbreak occur within a group during club activities in which students are frequently in close contact. Club activities may be suspended in the event of a mass infection.
We recommend that members are vaccinated for influenza and measles in order to prevent mass infections. It is important to promptly undergo a medical examination at a medical institution, and that persons with any subjective symptoms refrain from attending class and participating in club activities. Actively undertake routine handwashing and gargling and encourage those around you to do the same.
Note also that the School Health and Safety Act stipulates that persons who have been diagnosed with a "School Infection" such as influenza or measles are forbidden to attend classes. Please promptly report any suspected illnesses to the Keio University Health Center. In particular, cases in which two or more members of a club fall ill should be reported promptly by the Student Officer. For more details refer to the Keio University Health Center website.
If you will attend classes at the university following suspension of extracurricular activities, such as those as part of a Student Club, you are required to present a Permission of Return to Campus after Illness when attending class. Please have the medical institution print out and fill in the Certificate of Permission to Return to School included on this webpage and submit this to the Keio University Health Center (Center for Physical and Mental Wellness at Shonan-Fujisawa Campus) on the first day on which you resume activities.
Mental preparedness for disaster volunteers
Disaster volunteers can themselves expect to encounter various difficulties, including securing their own supplies of drinking water and food at the site of a disaster, as well as securing accommodation.
After getting a good grasp of the situation on the ground, it is important to take the necessary steps to ensure that you can play your part. This will include confirmation and procurement of essential supplies, and as a rule, you should first take steps to secure a water supply, drinking water, a tent and sleeping bag for overnighting, as well as any other materials needed for you to carry out your work (flashlight, radio, mobile phone, etc.).
As credit transfer, etc., is not available for volunteer activities, these should be given the utmost consideration from your position as a university student.
When undertaking your activities, it is important to take part in on-site groups and undergo orientations. This will allow you to both acquire detailed knowledge of the locality and confirm the nature of your own activities and role.
Certain persons who have undergone hardship at disaster sites may be resistant to being treated as merely another "victim" of the disaster. You should endeavor to respect the feelings of each person with whom you are dealing and ensure all communication reflects this respect in every situation.
The primary purpose of disaster volunteering is to support the livelihoods of disaster victims. Rather than insisting that particular actions are being taken "for the benefit" of the person in question, it is important that actions are undertaken in a spirit of respect for the victim's feelings.
It is important to undertake actions in an unforced manner only after giving consideration to what you can and cannot do, as well as what you should not do, in your capacity as a disaster volunteer. It is important to take steps to ensure that any actions taken do not infringe on the autonomy of the disaster victims and to ensure that you are not placing yourself in danger.
It is important to be careful to avoid injuries, illnesses and accidents, and to give sufficient attention to health management such as ensuring that you do not become fatigued and are sufficiently well-slept. (A volunteer's job is to prevent the occurrence of secondary accidents)
Volunteers are advised to enroll in a health insurance scheme for disaster volunteers to allow for the eventuality of an accident occurring.
Send the below details to mita-gksb-seikatsu■adst.keio.ac.jp Replace ■ with ＠ when emailing.
① Name ② Undergraduate or graduate school affiliation ③ Mobile phone number/e-mail address ④ Emergency contact details ⑤ Details of volunteer site ⑥ Dates (provisional)
Prevention of alcohol-related accidents
Facts about alcohol (alcohol breakdown in the body, alcohol tolerance in Japanese people); What is alcohol-related harassment; Mechanism of inebriation; Preventing acute alcohol poisoning; Dealing with severe inebriation (alcohol and first aid); Other precautions and advice.
There have been repeated incidents involving alcohol which have resulted in students tragically losing their lives at Keio University in recent years.
Down-in-one drinking whereby members of a drinking party are verbally egged on by peers to drink alcohol in a single go to enliven a drinking party is an extremely dangerous custom that leads to excessive alcohol consumption. Even if one doesn't engage in such customs, drinking alcohol can have a negative impact on health depending on one's physical condition. Please remain vigilant in moderating your consumption of alcohol at social gatherings of Student Clubs such as welcome parties for new members or at training camps. You are also undoubtedly aware that underage drinking is against the law, and neither engaging in nor encouraging this behavior in others will be tolerated. Keio University will take rigorous punitive measures against any illegal behavior.
Alcohol breakdown in the body
When ethanol, the main component of alcoholic beverages, enters the body, this substance is broken down by enzymes in the liver and converted into acetaldehyde (ethanol), a toxic substance. This can result in unpleasant feelings of drunkenness, headaches, and palpitations. Acetaldehyde is then further converted into acetic acid and ultimately excreted from the body as carbon dioxide in the breath. This is how levels of ethanol in the body are lowered.
Alcohol tolerance in Japanese people
Due to differences in genetic disposition, around half of Japanese people lack the enzyme needed to quickly break down acetaldehyde; while around 5% completely lack this enzyme. People who are not strong drinkers are genetically more likely to maintain higher concentrations of acetaldehyde in the body and can become drunk even on small quantities of alcohol.
* Compelling persons who are unable to process acetaldehyde to drink alcohol against their will risks causing their death from the effects of acetaldehyde. Coercion of people whose physical dispositions makes them unable to drink alcohol, or those whose capacity for alcohol is unknown, is unacceptable under any circumstances.
* Percentages of persons with poor ability or inability to process acetaldehyde About 45% of Japanese, 40% of Chinese, about 30% of Koreans, and about 10% of Thais Germans 0%, Egyptians 0%, Kenyans 0%
While you may well have heard the phrase "alcohol-related harassment," do you know exactly what it refers to? In fact, alcohol-related harassment does not stop at compelling others to drink alcohol against their will. People in higher years and those who are strong drinkers may believe that they "Have never forced anyone to drink," or thought "If a person doesn't want to drink, they should just say so."
There is an extremely high likelihood that the drinking customs traditionally seen at Student Clubs will fall within the boundaries of alcohol-related harassment. Does the "atmosphere" make it difficult to turn down alcohol? Is there an "unspoken rule" that drinking is "all part of the fun"? Please take some time to think about whether scenes such as these ring any bells. In fact, encouraging people to drink alcohol in an atmosphere in which it is difficult to refuse is "coercion to drink," and as such, can be classified as alcohol-related harassment.
Definition of alcohol-related harassment
* Presence of any of the five factors below is indicative of alcohol-related harassment and are infringements of human rights.
Definition of alcohol-related harassment (Japanese language only)
Drunkenness increases as alcohol levels in the body (blood concentrations) increase
4 stages of effects on the brain from drunkenness
Note: Persons reaching stage ③ and after are suffering from acute alcohol poisoning!
Acute alcohol poisoning occurs when blood alcohol concentrations are elevated and can easily occur even in persons whose physical dispositions make them strong drinkers. Blood alcohol concentrations are determined by the "amount of alcohol consumed" and the "speed at which alcohol is consumed." There are also many cases in which persons who believe themselves to be hardy drinkers succumb to acute alcohol poisoning after drinking to excess. Please be aware that encouraging so-called "down-in-one" drinking is extremely dangerous. Under no circumstances should you condone this behavior. Also, while it goes without saying that drinking alcohol is inadvisable when under the weather, it is also extremely dangerous to do so when fatigued--especially directly after club or student group activities or when suffering from sleep deprivation.
The transition through the three stages of "Tipsiness" ⇒ "Inebriation" ⇒ "Severe inebriation" ⇒ "Coma" ⇒ "Death" given above is rapid.
Social gatherings conducive to incidences of acute alcohol poisoning (severe inebriation, comatose states) are regarded as inappropriate by Keio University. However, if you unavoidably find yourself in a situation where a companion has become extremely inebriated, ensure to take the following five measures:
Situations in which to immediately call an ambulance (119)
Note: If there are any other situations which you sense as being "dangerous," immediately call an ambulance. While you might be resistant to calling an ambulance, this may be a matter of life and death.
Even if a person is not experiencing acute alcohol poisoning (severe inebriation, comatose state), once they have arrived at the stage of tipsiness or inebriation, the likelihood of falls from height, tumbles, or traffic accidents increases. In addition, they may also be vulnerable to theft and sexual assault or to getting into fights, so be sure to exercise due caution. We beseech you all to refer to the link below, and that all your social gatherings are conducted in a manner that remains safe and accident-free.
Harmful sexual misconduct
Keio University strongly condemns any incidents of sexual assault, sexual harassment, lewd behavior, the taking of nonconsensual intimate photos or videos, stalking, and other forms of harmful sexual misconduct. Not only will these acts be subject to criminal and civil liability, but they also represent an affront to the dignity of both the perpetrators and victims, who are left with serious psychological trauma.
The Student Affairs Center has created a new video (Japanese language with English script pdf) to raise awareness of and prevent incidences of sexual crimes. The video is divided into 12 parts, each about 1-2 minutes long.
The video can be viewed via the Box link below. All Keio students are strongly encouraged to watch this video and to grasp the gravity of this issue.
https://keio.box.com/s/zrtswmypmym2ocsvsnxopusa18v5rdlg(Not available for download)
※keio.jp login required
Additionally, we have prepared the "yorisoi2022English Version.pdf" leaflet which introduces the various consultation services available to anyone who has become a victim of sexual assault or other form of sexual misconduct. We urge you not to keep an issue such as this to yourself and to make use of the services listed, which include 24-hour-hotlines and multilingual support.