慶應義塾大学塾生サイト Keio University Student Website
慶應義塾大学塾生サイト Keio University Student Website

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Academic Affairs Web System User Manual

Overview

Register for Courses

Registration of courses is carried out within the designated time period. This affects graduation and advancement to the next year, so please take care when registering and refer to the link Academic Affairs Web System User Manual below.



Cancel Registered Courses

It is a function to cancel registered courses within the designated period due to reasons such as changes in your course registration plans. This affects graduation and advancement to the next year, so please take care when registering and refer to the link Academic Affairs Web System User Manual below.



View Your Registered Courses

Here you can review the courses you have registered for after course registration period ends. There are cases where error messages appear or you are not granted permission to register, so please ensure to check the designated time period in your course registration guide etc.



Info on Canceled/Makeup/Free-Scheduled Classes

You are able to check information on class cancellations and makeup/free-scheduled classes for courses you are enrolled in.



Update and Confirm Your Address

Students are able to check their own and their guarantors' addresses and contact information. You can also complete an online application to change your address or contact details. We may need to contact you in case of an emergency, so please make sure that your contact information is up to date.

Considerations When Using the Academic Affairs Web System

  • Do not use your browser's Forward and Back buttons when you are using the Academic Affairs Web System. If you accidentally click on one of these buttons and the page is not displayed, reload the page.
  • You will be logged off the system after 30 minutes of inactivity. Please be aware that depending on your ISP, you may be cut off at intervals shorter than 30 minutes.
  • If you click on the Back or Forward button on your browser several times, or are timed out following 30 minutes of inactivity, your browser may display an access error or go completely blank. If that happens, close your browser, wait 10 seconds before restarting your browser, and try to access the system again. If this happens while you are in the process of your online registration, your data may have not been saved properly. Please be sure to check your registration status.
  • If a name or other text has a particularly rare character, it may not be displayed properly. This does not mean that there is a problem with this system.

Login

1. Confirm Your ID and Password

Log into keio.jp and click on the "Academic Affairs Web System" button.


2. Browser Settings

If you are unable to use the Academic Affairs Web System despite following the points below, please use one of the PCs on-campus.


Hardware Requirements

  • If you are using Safari or Firefox in Mac OS and cannot gain access, please refer to the link below.

  • iPhones and iPads have not been verified for compatibility with the Academic Affairs Web System. However, we have received reports that some people were able to access the Academic Affairs Web System using their iPhones and iPads by following the below links.

  • Versions of Microsoft Windows prior to Windows XP have not been verified for compatibility.
  • The Academic Affair Web System may not run properly with other browsers or operating systems.

Cookie Settings

This system uses cookies. Please have cookies enabled.


SSL (Encryption) Settings

Because this system uses SSL encryption, you need to have SSL enabled.
When you access the Academic Affairs Web System, a window will appear asking whether you would like to accept the certificate of the new site, so please accept.


Proxy Settings

If you are using a proxy, you may not be able to connect unless you change your proxy settings (this depends on your ISP). In that case, temporarily suspend your proxy settings so that you can connect to the system.

User Manual for Course Registration

1. Course Registration via the Academic Affairs Web System

You need to register for enough courses to allow you to obtain the necessary number of credits defined in the university regulations.


Registration through the Academic Affairs Web System allows you to select courses by registration number or via the timetable. You need to complete your registration within the appropriate time frame.


*There may be changes made to the timetable during the registration period. Check the bulletin board on your campus, and if necessary, revise your registration before the registration period ends. You can access the course registration guide and the timetable (the original pdf version) by clicking the link below.




2. Completing Your Online Registration Successfully

Selecting courses through the Select Course page or the Confirmation page of the Academic Affairs Web System does not mean that your registration is complete. Please be sure to click Register Courses (to Registration Complete page) on the Confirmation page, and have the Registration Complete page displayed. All the details displayed on the Registration Complete page are what have been saved up to the point. While you can make as many changes as you like during the registration period, the details last displayed on the Registration Complete page will be accepted as your final selection for your course registration. *If your registration is marked as "pending", you have a problem with your application, and as a result your registration has not been completed successfully. Please ensure that you fix the problem within the registration period.


After your registration is complete, click Go to Print Preview on the Registration Complete page and keep a copy of your registration details. However, there is a possibility that the number of students may be adjusted for a particular course, or there may be other problems with your registration. Please refer to your course registration guide and check your final course registration details on the View Registered Courses page, which can be accessed from the Academic Affairs Web System menu during the specified period.


3. User Manual for Course Registration

Step 1 - Go to the Main Registration Page

After you log in to the Academic Affairs Web System, select Register for Courses in the menu. Read the instructions carefully and click To Main Registration Page. If you are not sure about the meaning of terms and column headings, you can click on the link below for explanations.



Step 2 - Select Courses

(1-1) How to select a course via registration number

course-reg-manual_01.png



If you know the course registration number by referring to the timetable included in the booklet or the pdf version, you can enter it in the Search by course registration numbers, which you will find on the top left part of the main registration page, and click Display Courses. 

course-reg-manual_01¥4.png


Make sure that the details of the course you want are displayed on the Select Course screen. If any courses that you did not want appear, uncheck the box on the far left. Then go to (2) for explanation on how to select from the drop-down list in the "Field" column.


(1-2) How to select courses from the timetable

course-reg-manual_02.png


If you do not know the course registration number, you can select Offered by, Year level, Day of the week, and then click Display Timetable.


course-reg-manual_03.png


When the Select Course (Timetable) screen opens, go to the schedule option and select the course you would like to take from the drop-down list.When you have selected your desired course, see (2) for an explanation on how to select from the drop-down list in the "Field" column.


(2) How to select from the drop-down list in the "Field" column

Normally, you can register the course you have selected above by clicking Add Selected Course to My List. The field for these courses will be [Column A] (Normal).
However, when you are registering for a course offered by other faculty/graduate school than yours, or if you are registering the course for another field, you may need to select one of the Column B options from the drop-down list. You must select the appropriate number for Column B in the "Field" column.

course-reg-manual_06.png


In addition, please take note that the appropriate designation for Column B differs depending on the course (many mistakes have been noted in the past), so please refer to your course registration guide and select one of the applicable Column B numbers for each course.


(3) How to delete courses

course-reg-manual_05.png


If you have registered a course but wish to delete from your list, go to the Main Registration Page and check the box in the "Delete" column. Courses without check boxes mean that the registration has been finalized and it is no longer possible to delete them.



Step 3 - Proceed to the Confirmation Window

After you have chosen your courses (or checked the boxes for courses you would like to delete), click To Confirmation Window in the Main Registration Page.



Step 4 - Check the Details of Your Registration

Make sure that the courses you have selected appear on the Confirmation Window, and that the courses you have deleted are no longer there. (If you would like make any further changes click the Modify Course Registration on the next page.) Please be aware that errors are not detected at this stage.

After you have checked the details, click Register Courses (To Registration Complete Page).



Step 5 - Proceed to Registration Complete Page

All the registered courses displayed in Step 4 will appear on the Registration Complete page. A message will appear in the " Status" and "Error" columns if the registration of the course was not successful, so please be sure to check for errors. However, there are different rules and regulations for each faculty and graduate school, so an error may still have occurred even if you do not see any messages (especially mistakes in Column B selection in Step 2 (2) etc.). The error may mean that the course is not available for registration (and the course will be deleted at a later date), or it may mean that you have registered a course for an unintended field, so please refer to your course registration guide and make sure you have not made any mistakes.
If you need to make any additions or corrections, click the Modify Course Registration and repeat the procedure from Step 2.Upon completion, click To Print Preview.


Explanation of Registration Status/Error Messages

Step 6 - Print out your completed course registration

The print preview screen will appear. Please print out a copy for yourself and keep it as a record of your registration.


Important Reminder

This online registration is treated as an application and has not yet been finalized. There is a possibility that a particular course may need to adjust the number of students, or there may be other problems with your registration. Please refer to your course registration guide and check your final course registration details on the View Registered Courses page, which can be accessed from the Academic Affairs Web System menu during the specified period.


Detailed Explanation of the Columns on the Main Registration Page

Course Registration / Course Additional Registration

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Course Cancellation

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Day / Period

This is the day and period the course is held. If a course is held on several days or over several class periods, it will be displayed for each respective day and period. To display courses without designated days or class periods (e.g. exit examinations), please select "Other" from the drop-down menu.



Delete

This is a checkbox to be used when you wish to delete the courses you have chosen. Check the box and proceed to the Confirmation Page, then to the Registration Complete Page, where the courses will be deleted. Courses without checkboxes mean that the registration has been finalized and it is no longer possible to delete them.

 

Semester

The semester in which the lecture is held is given here.
Yr/SF: Year-round courses (Spring and Fall). Set of courses held in both Spring and Fall Semesters.
Sp/SI: Spring Semester course, Spring Semester intensive course or a set of Spring Semester courses
Fa/FI: Fall Semester course, Fall Semester intensive course or a set of Fall Semester courses



Type

Non-regular courses will be shown below.
Intensive: A course which holds classes intensively during a specific period.
1st half: A course that is held in the first half of that semester only.
2nd half: A course that is held in the second half of that semester only.
Every other week: A course that is held every other week (fortnightly).



Course Reg. No.

This is a unique course registration number for each class, as printed on your timetable.



Columns

Column A: Regular courses are shown with Column A.
Column B: Column B is shown when used to register for a course offered by other faculty/graduate school than yours, or to register a course for another field. You may need to select one of the Column B options from the drop-down list. You must select the appropriate number for Column B in the "Field" column.
Please take note that the appropriate designation for Column B differs depending on the course (many mistakes have been noted in the past), so please refer to your course registration guide and select one of the applicable Column B numbers for each course.



Column B

For the classes shown with Column B, there is a designated Column B number.



Campus

The name of the campus will be shown for the course.



Offered by

The name of the faculty, graduate school, and research center or institute will be shown for each course.


Course

The name of the course will be shown.
The day and period held are given before the name of the course. Two courses that must be taken together as a set are indicated by a slash (/) conjoining the two course names.



Instructor

The instructor for the course is given here (no more than one person).



Field

The field number for the course is shown here (only for courses where the registration has completed). For the meaning of each number, please refer to your course registration guide.



Credits

The amount of credits for the course is shown here.
For courses that are held over multiple periods per week(e.g., a class held over first and second periods on Monday), the amount of credits will be shown in the first period while a hyphen (-) will be shown for the second period.



Status

The current course registration status is shown here.
Registration complete: You have registered for this course.
*However, this online registration is treated as an application and has not yet been finalized. There is a possibility that the number of students may be adjusted for a particular course, or there may be other problems with your registration.Not registered: You have selected this course, but it has not been registered.Pending: Due to an error, your registration has been put on hold. Please find out what the error is and work to solve it. Finalized: Registration has been finalized, and it is no longer possible to delete the course.



Errors

Please refer to the links below.
Explanation of Registration Status/Error Messages



Cancel / Restore

These columns are displayed on the Course Cancellation page only.
There is a check box in the "Cancel" column for courses that can be cancelled. Check the courses you would like to cancel. The check box will not be displayed for courses that cannot be cancelled during the designated period.
If you have cancelled courses but wish to restore them, place a check in the check box in the "Restore" column.


Explanation of Registration Status/Error Messages

"Current Registration Status" Column

This column provides general information about your course registration.
Depending on your undergraduate faculty/school or graduate school, it will also show warning of any errors or flaws regarding credit requirements for advancement and graduation.


The information provided varies depending on your faculty or graduate school and year. Check the information carefully before completing the course registration. (You are responsible for final confirmation of credit requirements.)
If you have any questions about the following error messages, contact the Office of Student Services on your campus (for SFC, please contact Office of the Academic Affairs).



The "Error" Column

The following messages are displayed in the "Error" column. Messages vary depending on your undergraduate faculty/school or graduate school. Even if you do not see any of these messages, an error still might have occurred, so please be thorough and confirm with your course registration guide.


Not Permitted

This message is displayed when you try to register for a restricted course. Because you are not allowed to register for the course, please delete it. If this message is displayed even though you are permitted to take the course, contact the Office of Student Services on your campus (for SFC, contact the Office of Academic Affairs).



Incorrect Registration No.

This message is displayed when the course registration number was mistyped in the Search by Course Registration No. screen. Please check the number again.


Column A Invalid

For courses you wish to register for, it is necessary to choose under which field the course is registered in Column B.
To fill in Column B, select one of the Column B options from the drop-down list. You must select the appropriate number for Column B in the "Field" column.In addition, please take note that the appropriate designation for Column B differs depending on the course (many mistakes have been noted in the past), so please refer to your course registration guide and select one of the applicable Column B numbers for each course.


Column B Invalid / Check Column B

This error/warning message is displayed when the field selection, for the course you are trying to register, using Column B contains/may contain an error.
Refer to your course registration guide and correct your selection of the applicable Column B number.


Conflict with timetable

This message is displayed when you try to register multiple courses that are held at the same time. (Some of the courses span more than one class period even if this is not explicitly stated on the timetable, and the additional class periods are also taken into account.)
This message is also displayed when you try to register for a course taught on a different campus when it would be impossible to travel between the campuses in time. (For example, this error would be displayed if trying to register for a course held at Mita Campus in first period and another held on Hiyoshi Campus in second period.)


Duplicated course

This message is displayed when you register for courses of the same name for this academic year (or this semester if you are a student in the Department of Political Science or at Yagami Campus/SFC).
This message is also displayed when two courses, each with a different name, are treated as the same course.


Course Completed

This message is displayed when you have already completed a course of the same name during the last academic year or earlier (or the last semester if you are a student in the Department of Political Science or at Yagami Campus/SFC).
This message is also displayed when two courses, each with a different name, are treated as the same course.


Conflict with Year Level

This message is displayed when you do not meet course requirements which stipulate a required year level.


Conflict with Number of Semesters

This message is displayed when you do not meet course requirements which stipulate a minimum number of semesters enrolled.


Conflict with Class

For some courses, specific day/period is allocated to students according to their enrolled class/group (indicated on your ID card). This message is displayed when you select invalid day/period for such courses.


Corequisite Required

Some courses require that you be enrolled in another course simultaneously. This message is displayed when you do not satisfy this requirement.



Prerequisite Required

Some courses require that you already have completed certain other courses. This message is displayed when you do not satisfy this requirement.



Conflict with Program Level

This message is displayed when you try to register for a course from a program that is of a higher level than that in which you are currently enrolled (for example, trying to register for a doctoral course while in a master's program).


Must Register Permitted Course

This message is displayed when you have obtained permission to take a course, but have not yet registered. You must register for such courses.


Conflict with date and period

This error appears when you are registered for a course in the same class period and date.


Not Open to Students from Other Faculties

This course is not open to students affiliated to a different undergraduate faculty or graduate school. For a list of courses with restrictions, please click the link below.



User Manual for Course Cancellation

Outline

This user manual explains the procedures for cancelling registered courses within the designated period due to reasons such as changes in your course registration plans. You are not able to register for new courses to make up for cancelled courses.


Please read the course registration guide as the period for cancelling courses, courses that can be cancelled, and the maximum amount of courses one can cancel differs depending on your affiliation.


The information registered on this web system is not final. Your application may not be approved if there are any errors, deficiencies, etc., in the information entered. Refer to the Course Registration Guide, and confirm all the courses that have been approved via the "View Registered Courses" in the Academic Affairs Web System menu.

Course Syllabus / Course Registration / Timetable



User Manual

Step 1 - Proceed to the Course Cancellation Main Page (Select Course)

After logging in to the Academic Affairs Web System, select "Cancel Registered Courses" on the menu. Read the notes carefully and click "To Course Cancellation Main Page" to proceed to the Course Cancellation Main Page.



Step 2 - Select "Cancel" or "Restore" (Rescind the Cancellation) for the relevant courses

course-reg-manual_09.png


There is a check box in the "Cancel" column for courses that can be cancelled. Check the courses you would like to cancel. The check box will not be displayed for courses that cannot be cancelled during the designated period. If you have cancelled courses but wish to restore them, place a check in the check box in the "Restore" column.



Step 3 - Proceed to the Confirmation Window

Once you finish selecting courses to cancel or restore, click "To Confirmation Window."Depending on your affiliation, the maximum number of courses (number of credits) that can be cancelled may be fixed. If you have exceeded the maximum limit, you will not be able to proceed to the next screen.



Step 4 - Confirm registered courses

Once the confirmation screen has appeared, check whether the courses you have cancelled have a strike-through line (e.g., LAW1) and that restored courses do not have a strike-through line.Beware that errors in your registration are not detected at this point.Then click "Cancel Course Registration (To Registration Complete Page)."



Step 5 - Registration Complete Page

The Registration Complete Page will display all the courses you cancelled or restored as they appear in Step 4. If there are any errors in the registration details, the courses will appear as pending and your registration will not have been completed. Check the message in the "Your Current Registration Status" and make sure to amend your registration within the designated period.


If you would like to cancel or restore more courses, click the "Return to Cancel/Restore page" button and repeat Step 2. If it is within the designated period, you may cancel or restore courses as many times as you like, but beware that the each time your register, the previous record gets overwritten. The contents in the "Registration Complete Page" will be the information that will be submitted.
If there are no problems, click "To Print Preview."



Step 6 - Print Preview

The "Print Preview" screen will appear.
Print and store the page for your own records, as it will be an important document showing your course registration details.

Considerations for Registration (for each campus and faculty)

Registration of courses is carried out within the designated time period. This affects graduation and advancement to the next year. Please apply only after carefully reading the registration guide for the campus, faculty and school year you belong to, and Considerations for Registration listed below. Additionally, there may be changes made to the timetable during the registration period. Check the bulletin board on your campus, and if necessary, revise your registration before the registration period ends. You can access the course registration guide and the timetable (the original pdf version) by clicking the link below.If you are taking a course outside of your own faculty/graduate school, please also take care to check the Considerations for Registration for each campus and faculty/graduate school offering the course



Mita Campus



Hiyoshi Campus



Shonan Fujisawa Campus / Shinanomachi (Nursing)



Yagami Campus



Shiba-Kyoritsu Campus