Application for Study Abroad, Temporary Leave of Absence, Withdrawal （Hiyoshi and Mita Campuses）

Application Process

For application for study abroad, temporary leave of absence and voluntary withdrawal from university, please refer to the course registration guidebook of respective faculty/graduate school student belong to and follow the procedure below.

Application Procedure

Download the prescribed forms from this page, write down necessary informaiton and submit to the section of the faculty/graduate school at the Office of Student Services of the campus the student belong to. Some faculty/graduate school may require interview and/or signature by academic advisor or supervisor before submission, or different mode of application. Please read the course registration guidebook and inquire at the section of the faculty/graduate school at the Office of Student Services of the campus the student belong to before making application.

On the prescribed forms, "student" section must be filled and sealed by the student, and "guarantor" section by the guarantor who is registered to the university.
If the addresses of both the student and the guarantor on the forms turn out to be different from the addresses registered to the univeristy, the application cannot be accepted.
If there are any attachements, please make sure you have prepared the documents entirely before submission.

After acceptance of the application and approval by the board of faculty/graduate school, approval letter is sent by post.
If students wish for tuition reduction, they must apply for the reduction with necessary documents. Students who participate in student exchange program at partner institutions are not eligible for tuition reduction.

Leave of Absence Maximum Limit for Undergraduate Students

A maximum limit on leave of absence will be applied as follows for all undergraduate students enrolling in the 2023 academic year onward.

As shown below, the maximum period of leave of absence shall not exceed the number of years of study required from the year level of enrollment to graduation.

Tuition Reduction for privately funded Study Abroad

■Tuition Reduction
All tuition and facility, experiment, and practical training fees are exempted for each semester after submission of Notification of Returning to Study to the faculty/graduate school at the Office of Student Services of the campus they belong to. If the Notification of Returning to Study is not submitted, the application for tuition reduction is not accepted.

*In order to encourage undergraduate students to study at the University, academic fees and expenses will not be reduced or exempted for students on self-financed study abroad in their first year of enrollment.

*Please note that basic registration fees will not be eligible for exemption during study abroad or temporary leave of absence, as students can use various services offered by the university such as the Academic Affairs Section and Student Life Services, Keio University Library, network information environment, etc. (excluding student exchange programs that do not include mutual exemption of academic fees and expenses).

■Details for Tuition
*For more information about tuition, please refer to here.
■How to apply
*Please refer to the course registration guidebook of students' faculty/graduate school for details of the procedure for application for tuition reduction on student website(here).

Tuition Reduction for Temporary Leave of absence

* In order to encourage undergraduate students to study at the University, academic fees and expenses will not be reduced or exempted for students on temporary leave of absence in their first year of enrollment. However, there are exemptions from tuition, facility and equipment fees, and experiment and practical training fees in cases of injuries caused by accidents during military service or curricular and extracurricular activities, or due to the influence of large-scale natural disasters (major disasters) such as earthquakes and typhoons.

*If the tuition for the semester has already been paid, the excess amount is refunded. If the tuition has not yet been paid, the new bank transfer form with the reducted amount is sent.

■Details for Tuition
*Please refer to here for details for tuition.
■How to apply
*Please refer to the course registration guidebook of students' faculty/graduate school for details of the procedure for application for tuition reduction on student website(here).

Course registration and Enrollment during Study Abroad / Temporary Leave of Absence

All the registered courses offered in the semesters during study abroad period are invalid.
If students obtain credits from their host institutions, they can apply for credit transfer.
Period of study abroad can be included into period of enrolment upon application.

Temporary leave of absence

All the registered courses offered in the semesters in which students took temporary leave of absence are invalid.
Credits obtained from other institutions during temporary leave of absence cannot be transfered.
Period of temporary leave of absence cannot be included into period of enrolment, even if the reason of absence was to study abroad.

Prescribed Forms

Application/Notification for study abroad, temporary leave of absence and withdrawal is accepted only by the prescribed forms. Please download prescribed forms from below.

• Application for Study Abroad
• Application for Temporary Leave of Absence
• Notification of Withdrawal
• Notification of Returning to Study