Application and Notification of Temporary Leave of Absence/ Study Abroad/ Enrollment/ Withdrawal（Hiyoshi and Mita Campuses）

Temporary Leave of Absence

■ How to Apply
Make an application via K-Support by accessing the menu on the left side of the home page (upper right menu icon for smartphones) and clicking on "Applications" followed by "Application for Temporary Leave of Absence."

■ Exemption or Reduction of Academic Fees and Expenses for Temporary Leave of Absence
＜First year of enrollment＞
In order to encourage students to study at the University, academic fees and expenses will not be reduced or exempted for students on temporary leave of absence in their first year of enrollment. However, there are exemptions from tuition, facility and equipment fees, and experiment and practical training fees in cases of injuries caused by accidents during military service or curricular and extracurricular activities, or due to the impact of large-scale natural disasters (major disasters) such as earthquakes and typhoons.
*Graduate schools handle temporary leaves of absence differently, so please check the Course Registration Guide of the respective graduate school.

＜Second year of enrollment onward＞
All tuition and facility, experiment, and practical training fees are exempted for each semester. Note that registration fees and fees collected by proxy (seminar fees, student association fees, Student Health Care Mutual Aid Fee, etc.) must still be paid because students are still able to access various services related to academic affairs, student life services, libraries, network information environment, etc., even while on a temporary leave of absence.

＜Application procedures＞
After the temporary leave of absence is approved, a notification letter will be sent to the guarantor informing them of the approval of the temporary leave of absence and the accompanying exemption/reduction of academic fees and expenses. If payment for tuition has already been made in full, the reduced portion will be refunded after the application procedures prescribed within the letter have been completed. Alternatively, depending on the timing of the application for temporary leave of absence, you may also make payment for tuition fees for the balance amount after reductions have been applied.

(Reference) Keio University Website: Academic Fees (Undergraduate Faculties/ Graduate Schools)

■ Limit on Temporary Leaves of Absence for Undergraduate Students

From the 2023 academic year onward, undergraduate students enrolled at Keio University will only be allowed to take temporary leaves of absence up to the following maximum periods.

(Important notes)
　・For students who were readmitted, the maximum period for temporary leaves of absence will be set to the remaining years required for degree completion at the time of their readmission.
　　Note that temporary leaves of absence taken before transfer or readmission shall not be counted toward the total maximum period.

　・Temporary leaves of absence will only be counted toward the total maximum period if they are taken from April 1, 2023 onward (leaves of absence taken in or before AY 2022 will not be counted).

　・If a temporary leave of absence is approved for a student to complete obligatory military service in the student's home country, then the period will not be counted toward the total.

　・Applications to take a temporary leave of absence will be denied (excluding leaves for military service obligations in a student's home country) if the period a student applies for exceeds the limit placed on temporary leaves of absence when combined with previous absences.

■ Limit on Temporary Leaves of Absence (Master's Programs, Doctoral Programs, and Professional Degree Programs)
The following maximum periods for temporary leaves of absence shall apply to all graduate students enrolled at Keio University from the 2024 academic year onward.

(Important notes)
　・Temporary leaves of absence will only be counted toward the total maximum period if they are taken from April 1, 2024 onward (leaves of absence taken in or before AY 2023 will not be counted).

　・If a temporary leave of absence is approved for a student to complete obligatory military service in the student's home country, then the period will not be counted toward the total.

　・Applications to take a temporary leave of absence will be denied (excluding leaves for military service obligations in a student's home country) if the period a student applies for exceeds the limit placed on temporary leaves of absence when combined with previous absences.

Study Abroad

■ How to Apply
Make an application via K-Support by accessing the menu on the left side of the home page (upper right menu icon for smartphones) and clicking on "Applications" followed by "Application for Study Abroad."

■ Exemption or Reduction of Academic Fees and Expenses for Self-financed Study Abroad
Based on the student's application for studying abroad (including extensions), all tuition and facility, experiment, and practical training fees are exempted for each semester.

Note that registration fees and fees collected by proxy (seminar fees, student association fees, Student Health Care Mutual Aid Fee, etc.) must still be paid because students are still able to access various services related to academic affairs, student life services, libraries, network information environment, etc., even while studying abroad.
*However, in order to encourage students to study at the University, academic fees and expenses will not be reduced or exempted for students on self-financed study abroad in their first year of enrollment.
*Graduate schools handle study abroad applications differently, so please check the Course Registration Guide of the respective graduate school.

＜Returning to Japan after conclusion of study abroad＞
　After submitting the Notice of Returning to Study via K-Support, please register your bank account information for receiving the refund of tuition fees on the Student Payment Portal (Gakuhi Navi) under "Refund Procedures."

＜Extending the period of study abroad (including cases where you do not return to Japan)＞
　After submitting and receiving approval for a new Application for Study Abroad (extension), please register your bank account information for receiving the refund of tuition fees on the Student Payment Portal (Gakuhi Navi) under "Refund Procedures."

(Reference) Keio University Website: Academic Fees (Undergraduate Faculties/ Graduate Schools)

Returning to Study

■ How to Apply for Return to Study at the end of a Temporary Leave of Absence or Study Abroad
Make an application via K-Support by accessing the menu on the left side of the home page (upper right menu icon for smartphones) and clicking on "Applications" followed by "Notice of Returning to Study."

Withdrawing from University

■ How to Apply
Application procedures may differ depending on your affiliated faculty.
Before applying, be sure to check the Course Registration Guide of your undergraduate faculty or graduate school (see bottom of the page) and consult with the Office of Student Services of your undergraduate faculty or graduate school at your affiliated campus.

In addition, please download the following prescribed form, fill out the necessary fields, and submit it to the Office of Student Services of your undergraduate faculty or graduate school at your affiliated campus.
After your application is submitted, it will be reviewed by your undergraduate faculty or graduate school. You will be notified if your application is approved.

• Notification of Withdrawal

(Important notes)

　・Application procedures may differ for undergraduate faculties and graduate schools that require an academic advisory interview or an interview with your academic advisor and their seal of approval in advance.

　・The student must sign and affix their seal to the section designated for the applicant while the guarantor's column must be signed by the guarantor registered with the university and affixed with the guarantor's seal.

　・The application will not be accepted if an address other than the address registered with the university is entered for the student or guarantor.

　・Please be sure to check that there are no missing supporting documents when you are submitting your application.

Course registration and Enrollment during Study Abroad / Temporary Leave of Absence

Study abroad
All the registered courses offered in the semesters during study abroad period are invalid.
If students obtain credits from their host institutions, they can apply for credit transfer.
Period of study abroad can be included into period of enrolment upon application.

Temporary leave of absence
All the registered courses offered in the semesters in which students took temporary leave of absence are invalid.
Credits obtained from other institutions during temporary leave of absence cannot be transfered.
Period of temporary leave of absence cannot be included into period of enrolment, even if the reason of absence was to study abroad.

Course Registration Guide for Each Undergraduate Faculty and Graduate School

Please refer to the following Course Registration Guide for your affiliated undergraduate faculty or graduate school.

•Mita Campus

•Hiyoshi Campus