Application and Notification of Temporary Leave of Absence/ Study Abroad/ Enrollment/ Withdrawal（Hiyoshi and Mita Campuses）

Temporary Leave of Absence

■ How to Apply
Make an application via K-Support by accessing the menu on the left side of the home page (upper right menu icon for smartphones) and clicking on "Applications" followed by "Application for Temporary Leave of Absence."

■ Exemption or Reduction of Academic Fees and Expenses for Temporary Leave of Absence

Please refer to the following page.

•Exemption or Reduction of Academic Fees and Expenses for Temporary Leave of Absence

■ Limit on Temporary Leaves of Absence for Undergraduate Students

From the 2023 academic year onward, undergraduate students enrolled at Keio University will only be allowed to take temporary leaves of absence up to the following maximum periods.

(Important notes)
　・For students who were readmitted, the maximum period for temporary leaves of absence will be set to the remaining years required for degree completion at the time of their readmission.
　　Note that temporary leaves of absence taken before transfer or readmission shall not be counted toward the total maximum period.

　・Temporary leaves of absence will only be counted toward the total maximum period if they are taken from April 1, 2023 onward (leaves of absence taken in or before AY 2022 will not be counted).

　・If a temporary leave of absence is approved for a student to complete obligatory military service in the student's home country, then the period will not be counted toward the total.

　・Applications to take a temporary leave of absence will be denied (excluding leaves for military service obligations in a student's home country) if the period a student applies for exceeds the limit placed on temporary leaves of absence when combined with previous absences.

■ Limit on Temporary Leaves of Absence (Master's Programs, Doctoral Programs, and Professional Degree Programs)
The following maximum periods for temporary leaves of absence shall apply to all graduate students enrolled at Keio University from the 2024 academic year onward.

(Important notes)
　・Temporary leaves of absence will only be counted toward the total maximum period if they are taken from April 1, 2024 onward (leaves of absence taken in or before AY 2023 will not be counted).

　・If a temporary leave of absence is approved for a student to complete obligatory military service in the student's home country, then the period will not be counted toward the total.

　・Applications to take a temporary leave of absence will be denied (excluding leaves for military service obligations in a student's home country) if the period a student applies for exceeds the limit placed on temporary leaves of absence when combined with previous absences.

Study Abroad

■ How to Apply
Make an application via K-Support by accessing the menu on the left side of the home page (upper right menu icon for smartphones) and clicking on "Applications" followed by "Application for Study Abroad."

■ Academic Fees and Expenses While Studying Abroad

• Keio-Endorsed Student Exchange Programs
  Students are exempt from academic fees at their host university but must pay Keio University's academic fees and expenses by the specified deadlines.
• Self-Financed Study Abroad Programs
  For each applicable semester covered by an approved Application for Study Abroad (including an extension), students will be fully exempt from tuition, facility, experiment, and practical training fees.
  However, even when an exemption applies, students must first pay the full amount of the academic fees and expenses billed by Keio University by the specified deadlines.
  The amount paid for fees covered by the exemption will be refunded once the student's study abroad period has been finalized and the required refund procedures have been completed.
  Students studying abroad remain eligible to access various University services, including academic and student support services, library services, and information technology services. Therefore, they are required to pay the registration fees and "proxy fees" that Keio collects on behalf of other organizations (seminar fees, student association fees, Student Health Care Mutual Aid Association registration fees, etc.).
  * To encourage students to study at Keio, academic fees and expenses will not be exempted for self-financed study abroad during the first year of enrollment. Different rules apply to graduate students; please refer to the course registration guide or other information provided by the relevant graduate school.

<When you have completed your study abroad and returned to Japan>
After submitting the Notice of Returning to Study through K-Support, please register your refund bank account information through "Refund Procedures" in Gakuhi Navi.

<When you extend your study-abroad period (including cases where you do not return to Japan)>
Submit a new Application for Study Abroad (Extension). Once it has been approved, please register your refund bank account information through "Refund Procedures" in Gakuhi Navi.

Refunds will be processed according to the following schedule.

* "Finalization of Study Abroad Period" is considered when the Notice of Returning to Study is submitted, or when a new Application for Study Abroad (Extension) has been submitted and approved.
* If your refund bank account information is not registered by the deadline, the refund will be processed at the next available refund timing. Students who expect to graduate or withdraw from the University should take particular care to complete the registration promptly, as Gakuhi Navi cannot be accessed after graduation or withdrawal.

(Reference) Keio University Website: Academic Fees (Undergraduate Faculties/ Graduate Schools)

Returning to Study

■ How to Apply for Return to Study at the end of a Temporary Leave of Absence or Study Abroad
Make an application via K-Support by accessing the menu on the left side of the home page (upper right menu icon for smartphones) and clicking on "Applications" followed by "Notice of Returning to Study."

Withdrawing from University

■ How to Apply
Application procedures may differ depending on your affiliated faculty.
Before applying, be sure to check the Course Registration Guide of your undergraduate faculty or graduate school (see bottom of the page) and consult with the Office of Student Services of your undergraduate faculty or graduate school at your affiliated campus.

In addition, please download the following prescribed form, fill out the necessary fields, and submit it to the Office of Student Services of your undergraduate faculty or graduate school at your affiliated campus.
After your application is submitted, it will be reviewed by your undergraduate faculty or graduate school. You will be notified if your application is approved.

• Notification of Withdrawal

(Important notes)

　・Application procedures may differ for undergraduate faculties and graduate schools that require an academic advisory interview or an interview with your academic advisor and their seal of approval in advance.

　・The student must sign and affix their seal to the section designated for the applicant while the guarantor's column must be signed by the guarantor registered with the university and affixed with the guarantor's seal.

　・The application will not be accepted if an address other than the address registered with the university is entered for the student or guarantor.

　・Please be sure to check that there are no missing supporting documents when you are submitting your application.

Course registration and Enrollment during Study Abroad / Temporary Leave of Absence

Study abroad
All the registered courses offered in the semesters during study abroad period are invalid.
If students obtain credits from their host institutions, they can apply for credit transfer.
Period of study abroad can be included into period of enrolment upon application.

Temporary leave of absence
All the registered courses offered in the semesters in which students took temporary leave of absence are invalid.
Credits obtained from other institutions during temporary leave of absence cannot be transfered.
Period of temporary leave of absence cannot be included into period of enrolment, even if the reason of absence was to study abroad.

Course Registration Guide for Each Undergraduate Faculty and Graduate School

Please refer to the following Course Registration Guide for your affiliated undergraduate faculty or graduate school.

•Mita Campus

•Hiyoshi Campus