Exemption or Reduction of Academic Fees and Expenses for Temporary Leave of Absence

Conditions for Tuition Fee Exception or Reduction

First Year of Enrollment

In order to encourage students to study at the University, academic fees and expenses will not be reduced or exempted for students on temporary leave of absence in their first year of enrollment. However, there are exemptions from tuition, facility and equipment fees, and experiment and practical training fees in cases of injuries caused by accidents during military service or curricular and extracurricular activities, or due to the impact of large-scale natural disasters (major disasters) such as earthquakes and typhoons.
*Graduate schools handle temporary leaves of absence differently, so please check the Course Registration Guide of the respective graduate school.

From the Second Year Onward

All tuition and facility, experiment, and practical training fees are exempted for each semester. Note that registration fees and fees collected by proxy (seminar fees, student association fees, Student Health Care Mutual Aid Fee, etc.) must still be paid because students are still able to access various services related to academic affairs, student life services, libraries, network information environment, etc., even while on a temporary leave of absence.

Payment of Academic Fees and Expenses for Students Applying for Temporary Leave of Absence

Depending on when a student's leave of absence is approved, the timing and method of fee reductions may differ.

Payment of Academic Fees and Expenses
1. If a temporary leave of absence is (A) approved at the faculty meeting and related committees by March 31 for the spring semester or the full year, OR (B) approved at the faculty meeting and related committees by September 30 for the fall semester:

Keio will charge a reduced amount in mid-April for the spring semester and in mid-October for the fall semester. Notifications will be sent out via K-Support (for students) and keio.jp (for guarantors of undergraduate students) when academic fees and expenses are due. After receiving these emails, please access Gakuhi Navi to confirm the amount and payment methods, then complete the required steps. Click the "Statement of Academic Fees and Expenses" on the Gakuhi Navi home page to view the breakdown of reduced amounts for tuition, facilities fees, and experiment and practical training fees. Students who have registered for direct debit will have the reduced amount automatically withdrawn on April 27 for the spring semester and on October 27 for the fall semester. (If the 27th falls on a Saturday, Sunday, or public holiday, the amount will be withdrawn on the next business day.)

2. If the temporary leave of absence is approved at the faculty meeting and related committees (A) between April 1 and May 31 for either the spring semester or the full year, OR (B) between October 1 and November 30 for the fall semester:

Keio will charge academic fees that have not been reduced or exempted (the standard stipulated amount) in mid-April for the spring semester and in mid-October for the fall semester. Notifications will be sent out via K-Support (for students) and keio.jp (for guarantors of undergraduate students) when academic fees and expenses are due. After receiving these emails, please access Gakuhi Navi to confirm the amount and payment methods, then complete the required steps. Students who have registered for direct debit will have the standard stipulated amount (not reduced) automatically withdrawn on April 27 for the spring semester and on October 27 for the fall semester. (If the 27th falls on a Saturday, Sunday, or public holiday, the amount will be withdrawn on the next business day.)
Once a student's leave of absence has been approved at the faculty meeting and related committees, refunds will be issued to those who have paid the standard stipulated amount of academic fees and expenses. For more information, please refer to the section below on "How to Receive a Refund for Reduced Expenses."
If academic fees and expenses remain unpaid after the deadline, a reminder notice will be issued. Please refer to the chart at the bottom of the page for more information. Official reminders will also be sent out via K-Support (for students) and keio.jp (for guarantors of undergraduate students) so please ensure to check these regularly.

3. If the temporary leave of absence is approved at the faculty meeting and related committees (A) on or after June 1 for the Spring Semester or the full year, OR (B) on or after December 1 for the Fall Semester:

Keio will charge academic fees that have not been reduced or exempted (the standard stipulated amount) in mid-April for the spring semester and in mid-October for the fall semester. Notifications will be sent out via K-Support (for students) and keio.jp (for guarantors of undergraduate students) when academic fees and expenses are due. After receiving these emails, please access Gakuhi Navi to confirm the amount and payment methods, then complete the required steps. Students who have registered for direct debit will have the standard stipulated amount (not reduced) automatically withdrawn on April 27 for the spring semester and on October 27 for the fall semester. (If the 27th falls on a Saturday, Sunday, or public holiday, the amount will be withdrawn on the next business day.)
Once a student's leave of absence has been approved at the faculty meeting and related committees, refunds will be issued to those who have paid the standard stipulated amount of academic fees and expenses. For more information, please refer to the section below on "How to Receive a Refund for Reduced Expenses."
If academic fees and expenses remain unpaid after the deadline, a reminder notice will be issued. Please refer to the chart at the bottom of the page for more information. Official reminders will also be sent out via K-Support (for students) and keio.jp (for guarantors of undergraduate students) so please ensure to check these regularly.

How to Receive a Refund for Reduced Expenses
Access Gakuhi Navi and register your bank account information for the refund via the "Refund Procedures" menu. The information that you register for refunds will only be valid while you are enrolled as a student. If your student ID number changes due to advancement to graduate school or other similar situations, you will need to re-register your information (you can also make changes later).

Refunds will be issued according to the following schedule:

*If you have not received your refund within the periods indicated above, please make sure that your bank information for the refund is registered via Gakuhi Navi, then use the "Contact Us" link at the bottom of the Gakuhi Navi screen to inform us of your situation. In particular, those who are about to graduate or withdraw from school should take immediate action, as Gakuhi Navi will not be accessible after graduation or withdrawal from the university.

*For those who are subject to the New Higher Education Support System, the billing periods may differ from those listed above. Keio will send out further information via K-Support (for students) or keio.jp (for guarantors of undergraduate students) around when academic fees and expenses are due.

(Reference)
Keio University Website - Undergraduate Academic Fees / Graduate Academic Fees

How to Access "Student Payment Portal (Gakuhi Navi)"

Guarantors of undergraduate students (guarantors of graduate students are not eligible):

Log in to keio.jp with your guarantor ID and password, and select "Student Payment Portal (Gakuhi Navi)" from the "Application" menu. If you have any questions about logging in, or have forgotten your guarantor ID or password, refer to the following URL.
https://www.students.keio.ac.jp/en/other/guarantor/grade-manual.html#faq

Students:

Log in to K-Support and select "Student Payment Portal (Gakuhi Navi)" from the "Apps" menu.