Exemption or Reduction of Academic Fees and Expenses for Temporary Leave of Absence

Conditions for Tuition Fee Exception or Reduction

First Year of Enrollment

In order to encourage students to study at the University, academic fees and expenses will not be reduced or exempted for students on temporary leave of absence in their first year of enrollment. However, there are exemptions from tuition, facility and equipment fees, and experiment and practical training fees in cases of injuries caused by accidents during military service or curricular and extracurricular activities, or due to the impact of large-scale natural disasters (major disasters) such as earthquakes and typhoons.
*Graduate schools handle temporary leaves of absence differently, so please check the Course Registration Guide of the respective graduate school.

From the Second Year Onward

All tuition and facility, experiment, and practical training fees are exempted for each semester. Note that registration fees and fees collected by proxy (seminar fees, student association fees, Student Health Care Mutual Aid Fee, etc.) must still be paid because students are still able to access various services related to academic affairs, student life services, libraries, network information environment, etc., even while on a temporary leave of absence.

Payment of Academic Fees and Expenses for Students Applying for Temporary Leave of Absence

Depending on when a student's temporary leave of absence is applied for and approved, the timing and procedures for paying academic fees and expenses will vary.

① If the temporary leave of absence is for (A) either the Spring Semester or the full year and is approved by March 31, OR (B) the Fall Semester only and is approved by September 30:

A reduced fee will be charged in mid-April for the Spring Semester and in mid-October for the Fall Semester. You will receive a notification via K-Support/keio.jp when the payment period starts. After receiving the notice, please log in to Gakuhi Navi to confirm the amount due and proceed with the payment. For those who have registered for direct debit (automatic bank transfer), the reduced fee amount will be deducted from your account on April 27 for the Spring Semester and on October 27 for the Fall Semester. (If the 27th falls on a Saturday, Sunday, or public holiday, the amount will be debited on the next business day.)
If you wish to discontinue paying by direct debit for any reason, please notify us by April 15 for the Spring Semester and by October 15 for the Fall Semester using the "Contact Us" link at the bottom of the Gakuhi Navi page. Please note that if the designated date has already passed, direct debits cannot be canceled even if you contact us.

② If the temporary leave of absence is for (A) either the Spring Semester or the full year, applied for by March 31, but is only approved April 1 onward, OR (B) the Fall Semester only, applied for by September 30, but is only approved October 1 onward:

A reduced fee will be charged in mid-July for the Spring Semester and in mid-January for the Fall Semester. You will receive a notification via K-Support/keio.jp when the payment period starts. After receiving the notice, please log in to Gakuhi Navi to confirm the amount due and proceed with the payment. For those who have registered for direct debit, the reduce fee amount will be deducted from your account on July 27 for the Spring Semester and on January 27 for the Fall Semester. (If the 27th falls on a Saturday, Sunday, or public holiday, the amount will be debited on the next business day.)
If you wish to discontinue paying by direct debit for any reason, please notify us by July 15 for the Spring Semester and by January 15 for the Fall Semester using the "Contact Us" link at the bottom of the Gakuhi Navi page. Please note that if the designated date has already passed, direct debits cannot be canceled even if you contact us.

③ If the temporary leave of absence is for (A) either the Spring Semester or the full year and is applied for from April 1 onward, OR (B) the Fall Semester only and is applied for from October 1 onward:

The standard stipulated amount (i.e., academic fees and expenses not reduced or exempted) will be charged in mid-April for the Spring Semester or mid-October for the Fall Semester. You will receive a notification via K-Support/keio.jp when the payment period starts. After receiving the notice, please log in to Gakuhi Navi to confirm the amount due and proceed with the payment. For those who have registered for direct debit, the standard stipulated amount will be debited from your account on April 27 for the Spring Semester and on October 27 for the Fall Semester (if the 27th falls on a Saturday, Sunday, or public holiday, the amount will be debited on the next business day).

If you wish to discontinue paying by direct debit for any reason, please notify us by April 15 for the Spring Semester and by October 15 for the Fall Semester using the "Contact Us" link at the bottom of the Gakuhi Navi page. Please note that if the designated date has already passed, direct debits cannot be canceled even if you contact us.

After the temporary leave of absence in case ③ is approved:
Those who are approved for a temporary leave of absence after paying the standard stipulated amount will be refunded the difference between the standard stipulated amount and the reduced fee. Log in to Gakuhi Navi and register your bank account information for the refund via the "Refund Procedures" menu. The information that you register for refunds will only be valid while you are enrolled as a student. If your student ID number changes due to advancement to graduate school or other similar situations, you will need to re-register your bank information (you can also make changes later).
Refunds will be issued according to the following schedule:

*Regardless of whether case ③ applies to you, if you do not receive your refund by the timing indicated above, please register your bank information for the refund via Gakuhi Navi and let us know that you have yet to receive your refund through the "Contact Us" link at the bottom of the Gakuhi Navi screen. In particular, those who are about to graduate or withdraw from school should take action as soon as possible, as Gakuhi Navi will not be accessible after graduation or withdrawal.

*Depending on when the application for leave is applied for and approved, or for those who are subject to the New Higher Education Support System, the billing period may differ from those listed above. You will be informed via K-Support/keio.jp when it is time to pay academic fees and expenses.

(Reference)
Keio University Website - Undergraduate Academic Fees / Graduate Academic Fees

How to Access "Student Payment Portal (Gakuhi Navi)"

Guarantors of undergraduate students (guarantors of graduate students are not eligible):

Log in to keio.jp with your guarantor ID and password, and select "Student Payment Portal (Gakuhi Navi)" from the "Application" menu. If you have any questions about logging in, or have forgotten your guarantor ID or password, refer to the following URL.
https://www.students.keio.ac.jp/en/other/guarantor/grade-manual.html#faq

Students:

Log in to K-Support and select "Student Payment Portal (Gakuhi Navi)" from the "Apps" menu.