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Semester-end / Makeup Exams

AY 2019 Fall Semester-end Examinations Timetable (For PEARL Students)

Please confirm the Semester-end Examinations Timetable for each of your registered courses at keio.jp, "Education Support System."
* Because the examinations for language courses are not always displayed online, students should also check the faculty bulletin boards.


If you are unclear about the notation used for the examination classrooms shown in the timetable, please consult with the staff members in charge of your faculty at the Hiyoshi Office of Student Services.


  1. Examinations will be held separately for each of the lecturers in charge of courses. Please check the examination timetable for the instructor's name, date, period, course, and classroom.
  2. The bell schedule for the examinations is different from the schedule for regular classes. The timing of the bell also differs between campuses. Please make sure to check the bell schedule.
  3. Please check the examinations timetable for "Items permitted" in each course.
  4. Additions or changes may be made to either the examinations timetable or the criteria for personal belongings. Please regularly check your "Exam Timetable" on Education Support System, keio.jp.
  5. Furthermore, in cases of severe weather, either the start times or dates of examinations may also be changed. If a change to the date of an examination cannot be avoided, the examination will be held on February 1 (Sat) or 4 (Tue).
  6. In cases of overlapping examination period (including overlaps between the timetables of Hiyoshi and other campuses), please click on the link below and check the section on "Handling Cases of Overlapping Examination Period (Overlapping Examinations)."


Notation of Timetable

  • If the examination for a course is due to be held in several different classrooms, the faculty, year level, and class group of examinees will be stated in the student assigned column so that students are able to identify the classroom where their examination will take place.
  • [e.g.] Economics, Law, Politics (経、法律、政治) → Students registered at the Faculty of Economics, the Department of Law in the Faculty of Law, and the Department of Political Sciences in the Faculty of Law will, irrespective of year level, take the examination in the specified classroom.


①Faculty names are abbreviated. In the case of the Faculty of Law, the Department of Law and the Department of Political Sciences will be indicated by the abbreviations of "Law" (法律) and "Politics"(政治) respectively.

②Information for students who are not registered at the faculty or department of the course, graduate school students, students affiliated with the various research institutes and centers, students enrolled in the Program for Postgraduate Certification of Education students, Japanese Language Program students, and examinees due to enroll at the university (graduates of the Keio Academy of New York and graduates of Keio's affiliated high schools who have utilized the "Course Registration System before the entering the university for PEARL, the Faculty of Economics", etc.) will be indicated in "Other"(その他).

③If classrooms are allocated according to the year level of the students, this will be shown as a number .
after the abbreviation of the faculty name.
[e.g.] Law 1/2 (法律1・2) → First- and second-year students of the Department of Law will take the examination in the specified classroom.

④If there are katakana, letters of the alphabet, or numbers written after the year level, this indicates the student's class.
[e.g.] Commerce 2 E, Ka-Ku (商2エ・カ〜ク) → 商Year 2 students of class E (エ), and classes Ka (カ), Ki (キ), and Ku (ク) of the Faculty of Business and Commerce will take the examination in this classroom.

Examinees without Student ID Cards at Semester-end Examinations

Students must bring their student ID cards with them when taking the semester-end examinations. If students have lost their student ID cards, they must consult with the staff members in charge of academic affairs at the campus they are based in order to have a new card issued before the start of the examinations period.
Students without either a student ID card or a "temporary ID card" will not be able to take the semester-end examinations. If students do not have their student ID card with them on the day of the examination, they must have a temporary ID card issued at the Information Desk of the Hiyoshi Office of Student Services.

Semester-end Examination Assignments

Students can check the list of the Hiyoshi Campus courses which have set written assignments, as well as the PDFs for the respective topics of these assignments.

Bell Schedule for Semester-end and Makeup Examinations (Hiyoshi)

Assembly Time Bell for Start Time Bell for Finish Time
Period 1 9:30 9:40 10:30
Period 2 10:50 11:00 11:50
Period 3 12:50 13:00 13:50
Period 4 14:10 14:20 15:10
Period 5 15:30 15:40 16:30
Period 6 16:50 17:00 17:50
Period 7 18:10 18:20 19:10



※ The bell schedule for the examinations is different from the schedule for regular classes [The timing also differs between campuses].

※ These times do not apply to examinations longer than 50 minutes.

Handling Cases of Overlapping Examination Times (Overlapping Examinations)

The semester-end examinations timetable is different to the standard class timetable. There are cases when the examinations for two courses a student has registered for are set during the same time period on the same day, or the timing of the examinations held at Hiyoshi and another campus overlap. Students should check the semester-end examinations timetable as quickly as possible and, following the instructions stated below, carry out the necessary procedures when there is an overlap in examination times.

Overlapping Examination Period for Two Hiyoshi Campus Courses

It is possible to take either "Overlapping Examinations (※refer below)" or a "Makeup Examination." In either case, students will need to apply in advance. Because the makeup examinations do not take place until the middle of August, and the fact that no second makeup examinations will be held even for students unable to attend due to illness or train delays, etc., it is recommended that students apply for "Overlapping Examinations."

Overlapping Examinations ※ Makeup Examinations
Application Deadline January 15 (Wed) 16:45 February 4 (Tue) 11:30
Application Counter Hiyoshi Office of Student Services
Information Desk
Hiyoshi Office of Student Services
Faculty Counters
Date of Examinations Date of the Semester-end Examinations for Registered Courses February 21 (Fri), 22 (Sat), 24 (Mon)
Announcement of Timetable January 17 (Fri) 8:45 onwards February 19 (Wed) 18:00 (tentative)

※ Overlapping Examinations

There are sometimes cases when the examinations for two courses a student has registered for are set during the same period on the same day. In such cases, it is possible for the student to apply for "Overlapping Examinations" in order to take both examinations on the same day in a separate classroom from the main venue.

Overlapping Examination Period for Hiyoshi Courses and Courses held at other Campuses

In reference to the table below, please take one of the examinations at either campus as a makeup examination.

Third Year Fourth Year
Faculty of Economics

Hiyoshi courses given precedence;
Mita courses to be taken as makeup examinations


Because the handling of overlapping examination period differs among faculties, please confirm with the staff members in
charge of your faculty.
If students will take the Mita, Yagami and Shonan Fujisawa courses as makeup examinations, they must promptly check
and apply within the designated application period for each campus.
Even when the time periods set for the examinations timetables of Hiyoshi and Mita campuses differ, if there is only 60 minutes
or less between the start and finish of the respective examinations held on these campuses, these examinations will be
regarded as overlapping.


Examples of Overlapping Examination Times between Mita and Hiyoshi

  • Period 3 of Hiyoshi and Periods 2 & 4 of Mita overlap.
  • Period 6 of Hiyoshi and Period 4 of Mita overlap.
  • Period 2 of Hiyoshi and Period 3 of Mita do not overlap.

※However, if the examination held at Hiyoshi is longer than 60 minutes, these periods are regarded as overlapping.

Important Notes for Semester-end Examinations

This section has important information for students taking semester-end examinations.

Academic Misconduct

  1. To ensure that no one commits acts of academic misconduct, or any acts that may be mistakenly construed as misconduct, students should approach examinations with an appropriate attitude and mindset.
  2. In cases of cheating, possession of non-approved personal belongings, or the removal of answer sheets from the examination venues, students will be deemed to have committed acts of academic misconduct and will be severely punished in accordance with Article 188 of the Undergraduate Rules and Regulations.



Undergraduate Rules and Regulations, Article 188 (excerpt)

A person who breaches these regulations or other regulations of the University established hereunder, or who neglects his/her studies, infringes the dignity of the University or others, or otherwise engages in behavior not befitting of a student shall be punished, according to the circumstances of the offense, by reprimand, deduction of marks, suspension, or expulsion.

Student ID Cards

  1. Students without either a student ID card or a temporary ID card will not be permitted to take the examination. If students do not have their student ID cards with them on the day of the examination, they must obtain a temporary ID card issued at the Information Desk of the Hiyoshi Office of Student Services (issue fee of ¥500; only valid on the day of issue).
  2. Each time period, the examination proctors will come around and make sure that the student ID cards displayed belong to the examinees. During examinations, students must remove their student ID cards or temporary ID cards from their cases. Students sitting by the aisles must place their student ID cards or temporary ID cards on the side of the desk facing the aisle, while all other students must place their cards at the top right-hand corner of their desks so that the examination proctors are able to confirm the portrait photographs.

Entering and Exiting Examination Venues

  1. Students will not be able to enter the examination venue for the next time period until the examination proctors from the previous time period have vacated the room.
  2. Students must remain silent in front of the examination venues.
  3. Students who arrive late will be able to take the examination if they enter the venue within 20 minutes after Bell signaling start of exam. However, no extensions will be made to the allotted time of the examination. If the cause for a student arriving late is recognized as a legitimate reason for taking a makeup examination, such as a train delay, etc., the student concerned may decide whether to take the examination on that day or instead take a makeup examination. Even if the reason for arriving late is a train delay, etc., if they decide to enter the venue and take the examinations, they will no longer be eligible to apply for a makeup examination.
  4. Furthermore, applications for a makeup examination resulting from a transportation delay will, in principle, only be accepted on the day of the examination. Students will not be permitted to leave the examination venue for the first 30 minutes after Bell signaling start of exam and the final 10 minutes before the end. Even if students have to vacate the venue after Bell signaling start of exam due to becoming unwell, etc., they will not be eligible to apply for a makeup examination.


Taking Personal Belongings into the Examination Venue

  1. No items other than student ID cards, writing utensils, and approved personal belongings should be placed on the desk during examinations. All non-approved items must be put into bags, etc., and placed under the desk by the student's feet. Writing utensils are to be taken out of pencil-cases or pen-boxes, which must then be put away. Students should also make sure that there is nothing inside of the desk.
  2. Students are not permitted to use computers, electronic dictionaries, or any other devices with communication capabilities (smartphones, mobile phones, tablets, smartwatches, etc.).
    Students must completely switch off these devices and put them away into their bags. Use of these devices as clocks is not permitted, either. Students are not allowed to touch these devices until the examination has finished and they have received permission to vacate the room. If students touch any of these devices, even if not actually used, they will be deemed as having committed an act of academic misconduct.
  3. The use of writing mats is prohibited. Please notify a proctor if there are scratches on the surface of the desk or any other defaults making it difficult for you to write your answers.


Seating

  1. Students should sit directly behind the person in front of them so that there are no empty seats. However, to ensure that no students sit directly next to each other, one person will sit at a desk for two people, two people at a desk for four people, and three people at a desk for five people.
  2. Because examinations for required subjects take place according to class, students should follow the instructions of the examination proctors.


Attendance Sheet

Each time period, the attendance of examinees will be taken.
An attendance sheet will be handed out to all students, starting from the front row. Please fill out the necessary details and pass it to the person seated behind you.



Answer Sheets

  1. Students must ensure that they fill out their full name and student ID number on the answer sheets. In principle, answer sheets without either of these details will not be graded.
  2. Each student will in principle receive one answer sheet.
  3. The answer sheets must be handed in when the examination proctors come around to collect them. Students who do not submit their answer sheets will be deemed as having committed an act of academic misconduct. Please take sufficient care.


Other Items

  1. Additions or revisions may be made to either the examinations timetable or the criteria for personal belongings. Please regularly check your "Exam Timetable" on Education Support System, keio.jp.
  2. Furthermore, in cases of severe weather, either the start times or dates of examinations may also be changed. If a change to the date of an examination cannot be avoided, the examination will be held on February 1 (Sat) or 4 (Tue).
  3. Do not merely check the information for examinations once, and be sure to check again just before the semester-end examinations begin.

Issue of Temporary ID Cards

Students without either a student ID card or a temporary ID card will not be able to take semester-end or makeup examinations.


In cases of students forgetting their student ID card on the examination day Issue of temporary ID card
→ Students without a temporary ID card cannot take examinations.
Place of temporary ID card issue Hiyoshi Office of Student Services Information Desk or each of the campus offices stated below(Valid only on the day of issue)
Issuance fee ¥500

Only valid on the day of issue (valid on all campuses); can be used to take semester-end examinations and to enter the Media Centers (Libraries).
Time which you have lost in order to issue a temporary ID card will not be taken account into actual examination time.

Places of issue : Hiyoshi Office of Student Services Information Desk, Mita Office of Student Services Information Desk, Yagami Office of Student Services Information Desk, Shinanomachi Office of Student Services, Shonan Fujisawa Campus (SFC) Academic Affairs Office, SFC Faculty of Nursing and Medical Care Office, Shiba-Kyoritsu Office of Student Services

Makeup Examinations

Makeup examinations will be held for students who, due to unavoidable reasons such as illness or unexpected accidents, were unable to take the semester-end examinations.


AY 2019 Fall Semester-end Makeup Examinations (For PEARL Students)

These examinations are held for students who, due to unavoidable reasons such as illness or unexpected accidents, were unable to take the semester-end examinations. Applicable courses include all of the courses that were examined during the semester-end examinations period (however, this excludes foreign language courses). In order to take a makeup examination, it is necessary for students to complete the prescribed procedures at the Hiyoshi Office of Student Services. The instructions for these procedures will be posted on the respective faculty bulletin boards when the examinations timetable is announced. Please be aware that a medical certificate will be required in cases when students miss the semester-end examinations due to illness, and a delay certificate in cases of delayed trains. If there is anything you are unclear about the makeup examinations, please consult with the staff in charge of your faculty at the Hiyoshi Office of Student Services.


*Under no circumstances will a second makeup examination be held regardless of the reason. Students should take into account the possibility of train delays when commuting to the university and leave home with plenty of time.


*The makeup examinations timetable will be viewed using the links below. Please check the upper link for PEARL courses instructed in English. If you have also registered for courses instructed in Japanese, please check the lower link as well.


*Because additions or revisions may be made to either the timetable or the criteria for personal belongings during examinations, please be sure to regularly check the bulletin boards.


  • 2019 Fall Semester-end Makeup Examinations Timetable (For PEARL Students)
  • AY 2019 Fall Semester-end Makeup Examinations Timetable (Language of instruction is Japanese)


Schedule

◆Makeup Examination Applications

Period : January 8 (Wed)- February 4 (Tue) 11:30 
Time : Weekdays 8:45-16:45 (excluding weekends/National Holiday) ※Applications will only be accepted until 11:30 on the final day.
Location : The faculty counters at the Hiyoshi Office of Student Services


Announcement of Makeup Examination Timetable

AY 2019 Fall Makeup Examinations Timetable
Date and Time : February 19 (Wed) 18:00 (tentative)


Makeup Examinations Period

Period : February 21 (Fri), 22 (Sat), 24 (Mon)
Location : Classroom D204 (Indepenedence Wing,second floor) (tentative)


Application Procedures


  1. Applicable Courses
    All courses examined during the Fall Semester-end Examinations period (excluding foreign language courses)
  2. Application Criteria
    Students who, due to unavoidable reasons such as illness and unexpected accidents, were unable to take the semester-end examinations.
  3. Procedures
    Because the application procedures differ among faculties, please be sure to check your faculty bulletin boards and semester-end examination web page.

* If students enrolled at campuses other than Hiyoshi want to take a makeup examination for a Hiyoshi Campus course, they must apply at the corresponding counter of the Hiyoshi Office of Student Services. However, the final decision on whether students will be allowed to take a makeup examination will be made by their faculty.


 ⇒Faculty of Economics (PEARL)


If students wishing to take a makeup examination are unable to apply in person, they must ask someone to complete the prescribed procedures on their behalf within the designated application period.
Once the application period has concluded, no further applications will be accepted whatever the reason.



Important

In order to apply for a makeup examination due to illness, students will need a medical certificate that has been issued by a medical institution and carefully sealed in an envelope with "a sealing mark."
Applications for a makeup examination resulting from a transportation delay will, in principle, only be accepted on the day of the examination.


4. Examination Fee
¥2,000 per course



Precautions for Makeup Examinations

Because new information concerning changes to the examinations timetable, criteria for items permitted in each examination, and examination period, etc., will be updated as necessary, students should regularly check the semester-end makeup examination web page.

No items other than student ID cards, writing utensils, and approved personal belongings should be placed on the desk during examinations. All non-approved items must be put into bags, etc., and placed under the desk by the student's feet. Writing utensils are to be taken out of pencil-cases or pen-boxes, which must also be put away. Students should also make sure that there is nothing inside of the desk they have been allocated.

Students are not permitted to use computers, electronic dictionaries, or any other devices with communication capabilities (smartphones, mobile phones, tablets, smartwatches, etc.). Students must completely switch off these devices and put them away into their bags. Use of these devices as clocks is not permitted. Students are not allowed to touch these devices until the examination has finished and they have received permission to vacate the room. If students touch any of these devices, even if not actually used, they will be deemed as having committed an act of academic misconduct.

The use of writing mats is prohibited. Please notify a proctor if there are scratches on the surface of the desk or any other defaults making it difficult for you to write your answers.

To ensure that no one commits acts of academic misconduct, or any acts that may be mistakenly construed as misconduct, students should approach examinations with an appropriate attitude and mindset. All acts of academic misconduct will be severely punished.

Seating is allocated by course. Students should sit at the desk stated on the seating tables displayed on the board in front of the examination venues.

In certain cases, students who do not have their Makeup Examination Slip (For Students) will not be permitted to take the makeup examination.

Students must bring their student ID cards with them to the examination venue. Under no circumstances will students without either a student ID card or a temporary ID card be permitted to take makeup examinations. If students do not have their student ID cards with them on the day of the examination, they must obtain a temporary ID card issued at the Information Desk of the Hiyoshi Office of the Student Services. Students will be charged ¥500 to issue a temporary ID card.

The examination proctors will go around and check the student ID cards of examinees each time period. Please remove your student ID card or temporary ID card from its case and place it face-up on the desk near the aisle so that the proctors are able to see your portrait photograph.

The attendance of examinees will be taken each time period. An attendance sheet (allocated according to course) will be handed around to all students, starting from the front row. Please fill out your details and pass it to the person seated behind you.

Students who do not submit their answer sheets or any other materials that they have been instructed to hand in will be deemed as having committed an act of academic misconduct. Please ensure that these items are handed over when the proctors come around to collect them. Students must also make sure that they have filled in their full name and student ID number on the answer sheet. In principle, answer sheets without either of these details will not be graded.

In cases of late arrival, students will be permitted to enter the examination venue up to 20 minutes after Bell signaling start of exam. No extensions will be made to the finishing time of the examination. Students who arrive later than 20 minutes after Bell signaling start of exam will not be allowed to take the examination.

Students will not be permitted to leave the examination venue for the first 30 minutes after Bell signaling start of exam and the final 10 minutes before the end.

From period 2 onwards, students will not be able to enter the examination venue until the examination proctors from the previous time period have vacated the room.