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Keio's response measures to the Pneumonia Associated with the 2019 Novel Coronavirus (For Students)

Last Updated: July 31, 2020


Information on Keio's measures against the Pneumonia Associated with the 2019 Novel Coronavirus for students are as follows.

Latest information and information specific to respective faculties and graduate schools may be posted on keio.jp, so please regularly check keio.jp as well.



Update History



Closure and phased reopening of campus facilities

Campus facilities were closed "from April 7 (Tues.) until further notice" due to the spread of Pneumonia Associate with the 2019 Novel Coronavirus; however, as the state of emergency declared by the government was lifted, Keio University will be taking the following steps. (Updated June 5, 2020)

・Until Sunday, June 7, the campuses will continue to be off limits and campus facilities and offices will remain closed.
・From Monday, June 8 onward, phased usage of some facilities will be implemented in order to conduct education and research at Keio campuses once safety can be ensured from the standpoint of preventing viral infections. For details, please check "Use of campus facilities".
・During spring semester AY2020,There will be no face-to-face teaching and from the class start date, courses will continue to be provided online. Please check the announcements made by respective faculties.



Academic Calendar, Notices from Each Faculties and Graduate Schools (Frequent updates)


Details on academic calendars of respective faculties and graduate schools will be updated as needed. Some of the orientations may be held earlier than the schedule above, so please make sure to check the links below.

* If details have not been announced, links are not available.

Hiyoshi

Mita

Yagami

Shinanomachi

Shonan-Fujisawa

Shiba-Kyoritsu


[Fall Semester 2020] Orientation / Course Registration / Classes （Updated: July 31）

Classes

Fall Semester classes start: Thursday, October 1


Please check the announcements made by respective faculties.


Orientation

From Wednesday, September 23 to Wednesday, September 30

Please check the announcements made by respective faculties.


Course Registration

Details will be posted on Keio Student Website or on keio.jp Portal as soon as they are decided.

Confirmation on the Class Support System

Information on course materials, information on course conduct (live feed, on-demand etc.), assignments, or announcements from lecturers will be posted to the Class Support System. Please make sure to check the system regularly.
Registered courses will be shown on the Class Support System on the next morning of the day the registration was made.


First year level students should register the email address on the Class Support System.


[Spring Semester 2020] Orientation / Course Registration / Classes （Updated: April 28）

Classes

Spring Semester classes start: Thursday, April 30
*No changes from the announcement on March 16.


*State of Emergency was announced by the Japanese Government on April 7th, however, the academic calendar remains unchanged.
*There will be no face-to-face teaching during spring semester AY2020 and from the class start date, courses will continue to be provided online. (Updated: April 28)
Please check the announcements made by respective faculties.


Orientation

From Monday, April 13 to Tuesday, April 28
*No changes from the announcement on March 16.

There is no orientation during the above period which require physical attendance. Please check the announcements made by respective faculties.


Course Registration

Updated: April 16
Affiliation Course registration period
Hiyoshi campus (undergraduate students)
Shiba-Kyoritsu campus (undergraduate students/graduate students)		 From 12:30 pm, Thursday, April 16 to 11:00 am, Wednesday, April 22
Except for the above From 12:30 pm, Thursday, April 16 to 11:00 am, Monday, April 27
*The deadline of registration for courses offered at Hiyoshi campus (except for courses offered at graduate schools) and Shiba-Kyoritsu campus: 11:00 am, Wednesday, April 22



*Excluding Second year level to Sixth year level students affiliated with Faculty of Medicine
*Students can add/change/delete course registration during the course registration period. However, lecturers in charge of respective courses may contact you before the classes start, therefore students are highly recommended to register for courses before Tuesday, April 21.
*Students should register for courses referring to the course registration guide (available from the Keio Student Website) and announcements on keio.jp.
*In case there are error messages on the Academic Affairs Web System, students should solve errors in course registration referring to course registration guide.


Confirmation on the Class Support System

Information on course materials, information on course conduct (live feed, on-demand etc.), assignments, or announcements from lecturers will be posted to the Class Support System. Please make sure to check the system regularly.
Registered courses will be shown on the Class Support System on the next morning of the day the registration was made.


First year level students should register the email address on the Class Support System by Tuesday, April 21.



Procedures （Certificates / Re-Issuing Student ID Card / Application for Temporary Leave of Absenc） （Updated: July 17)

【Procedures during the office closure for the summer break】
・During the office closure, certificate issuing machines will not be available.
・Applications by mail or online form during the office closure (certificate issuance, reissuance of student ID card, change of address, etc.) will be handled after the period of closure.


Issuance of certificates

Issuance by certificate issuing machine

From Monday, June 8, the certificate issuing machines will resume operation. (Updated June 5, 2020)
If you urgently require certificates, please confirm the situation regarding the use of facilities at each campus.

  • If you will use the certificate issuing machines at Hiyoshi (Fourth Building: Section B), or SFC (Main Building), please apply in advance using the below application form (different for each campus) (use of machines by students affiliated to other campuses permitted).

  • From Monday, July 6, you can use the certificate issuing machines at Mita campus without prior application. (use of machines by students affiliated to other campuses permitted). (Updated: July 3)


To operate the Certificate Issuing Machines, students must have their Student ID card and 4-digit "Student ID Card PIN." In advance of using a Certificate Issuing Machine, log in to the Keio University Academic Affairs Web System and confirm your Student ID Card PIN as necessary.
Certificates cannot be issued without a valid Student ID card. In case of loss, students must apply to have their Student ID card re-issued before they can use the Certificate Issuing Machines. Please check the "Re-Issuing Student ID Card, Enroll Confirmation Sticker" below.

Issuance by mail

If you would like to receive your certificate by mail, please fill out the form below. (Updated: May1)


There is currently a backlog of applications, and it takes several days until dispatch. Please use the PDF file below to explain to the person in charge of each company or organization that is requesting a certificate.
We kindly ask for your understanding. (Updated: June 5)


*The university will pay the issuance fee and postage during AY2020 (only for current students).
*Starting date of issuance for Student Commuter Certificate will be announced as soon as decided.

Student Travel Fare Discount Certificates (Gakuwari)

Student Travel Fare Discount Certificates can be issued at the certificate issuing machines.

If you wish to issue Student Travel Fare Discount Certificates by mail, please apply using the following online form. (Updated: July 17)


*We will send you 4 Gakuwari by post. The postage is free.
*If you apply by Sunday of each week, we will probably send out by the end of that week.
*We only mail to domestic addresses.

Certificates of annual health checkup

Please check the following pages about certificate of annual health checkup. (Updated: May 13)

Re-Issuing Student ID Card, Enroll Confirmation Sticker

Although phased usage of campus facilities will be implemented from June 8 onward, the situation regarding the reopening of offices differs between campuses. (Updated: June 5)
Please refer to the following PDF about Reissuing IDs.
If a student id card will be re-issued, a enroll confirmation sticker which is affixed to the back of their student ID card will also be re-issued.（Updated: May 8）


Please apply through the following form if you wish to re-issue only their enrollment confirmation sticker due to non-delivery or loss of the sticker.（Updated: May 8）


Change Address/Guarantor

Although phased usage of campus facilities will be implemented from June 8 onward, the situation regarding the reopening of offices differs between campuses.
Please promptly carry out the required procedures if your address (or your guarantor's address) or guarantor has changed. (Updated: June 8)


Change to student address

After logging in to keio.jp, select "Update and Confirm Your Address" from the "Academic Affairs Web System" and apply to update your details.
If everything is satisfactory, the application will be approved in a few days and the information registered with the university will be updated.


Change to guarantor address

Please prepare for your guarantor's Certificate of Residence issued within last three months, and apply through the following form to change the guarantor address.



Change of guarantor

Please prepare for your new guarantor's Certificate of Residence issued within last three months, and apply through the following form to change students' guarantor.
Students' guarantor should be an adult who resides in Japan, is responsible for supporting their family financially, and he or she must be able to bear responsibility for the studentʼs academic fees and expenses and personal aff airs. If possible, please designate one of studentʼs parents. If it is not possible for the studentʼs parent to act as the guarantor, please designate a guardian, such as an older sibling, uncle, aunt, or equivalent.



Application for Study Abroad, Temporary Leave of Absence, Withdrawal

Although phased usage of campus facilities will be implemented from June 8 onward, the situation regarding the reopening of offices differs between campuses. (Updated: June 5)
No procedures can be dealt with at the counter nor by post during offices closed. Please take care of your matters after the University closure is terminated. However, some procedures may be done by e-mail. Please check keio.jp for details.


Use of campus facilities (Updated: July 17)

・Until Sunday, June 7, the campuses will continue to be off limits and campus facilities and offices will remain closed.
・From Monday, June 8 onward, phased usage of some facilities will be implemented in order to conduct education and research at Keio campuses once safety can be ensured from the standpoint of preventing viral infections.



Office Closure for the summer break

The offices will be closed during the following period due to the campus summer break.
We will not be able to respond to your inquiries or procedures during the period.

Mita, Yagami, Shinanomachi, SFC, Shiba-Kyoritsu August 1 (Saturday) - 10 (Monday)
Hiyoshi August 22 (Saturday) - 30 (Sunday)
*Graduate School (Collaboration Complex) : August 1 (Saturday) - 10 (Monday)


Reopening of Campus Facilities in Stages from Monday, June 8


--Mita Campus--

(Last Updated: July 10, 2020)

Please check the table below for the facilities and times these can currently be used as well as the activities presently permitted on campus.

Precautions when coming on campus
・ Please take your temperature every morning and keep an eye on your physical condition. If you are feeling unwell, please refrain from coming on campus.
・Your body temperature will be checked by thermal camera when coming on campus. If you are suspected of having a fever (37.5 degrees Celsius or higher), your temperature will be taken using a contactless thermometer. You will not be permitted to enter the campus if your temperature is 37.5 degrees Celsius or higher.
・ Please be sure to wear a mask when coming on campus and to present your student ID card at the campus entrance (Front Gate or West Gate). You cannot enter the campus without your student ID card and the mask.
・ Please take care around other people on campus so as to avoid the three Cs (closed spaces/crowded places/close-contact settings).
・ Once you have concluded your business, please promptly vacate the campus and return home.


　Times open for use (weekdays only)Notes
Media Center 13:00 - 16:00
10:00 - 16:00

Only open for the access to the stacks of Library that have been requested in advance by students and faculty members affiliated to the university (use of reading spaces is not permitted).
If you have received an e-mail notice for books on hold, you do not need a visiting appointment.
Please refer here for details.
Computer lounge Posted on the Web

Please refer to the Mita ITC Web page for more information.
Certificate issuing machines 10:00 - 16:00
  • From Monday, July 6, you can use the certificate issuing machines without prior application.
  • ※During the spring semester examinations, the issuing machines are available from 10:00 am to 4:00 pm on weekdays. Not available on Saturdays, Sundays and holidays.
※For postal applications, Click here.
Facilities for extracurricular activities 10:00 - 16:00 Temporary entry is permitted only for the loading and unloading of goods. Applications must be made in advance.
Office of Student Services counters Preparations underway For inquiries, click here.
Placement and Career Resource Room 10:30 - 16:00
(closed from 13:00 to 14:00)		 From Monday, July 6, you can use the Placement and Career Resource Room without prior application.
*Dedicated computers for Alumni Visiting System (alumni database) in the Placement and Career Resource Room available for use.

Hiyoshi Campus

(Last Updated: July 13, 2020)

Please check the table below for the facilities and times these can currently be used as well as the activities presently permitted on campus.

Precautions when coming on campus
・ Please take your temperature every morning and keep an eye on your physical condition. If you are feeling unwell, please refrain from coming on campus.
・ Please make sure that you wear a mask when coming on campus.
・ Please keep your student ID card on you at all times and present it when entering buildings.
・ Your body temperature will be checked by thermal camera when entering a building. If you are suspected of having a fever (37.5 degrees Celsius or higher), your temperature will be taken using a contactless thermometer. You will not be permitted to enter any buildings if your temperature is 37.5 degrees Celsius or higher.
・ Inside buildings, please follow the instructions of the reception staff and other university personnel.
・ Please take care around other people on campus so as to avoid the three Cs (closed spaces/crowded places/close-contact settings).
・ Once you have concluded your business, please promptly vacate the campus and return home.



　Times open for use (weekdays only)Notes
Media Center 10:00 - 16:00

You can access the stacks and check out books. Reservaton is required.
(If you have received an e-mail notice for books on hold, you do not need a visiting booking)
It is not allowed to use seats, Group Study Room, PC Area, AV Booths.
For details, Pease refer to the following homepage.
Computer rooms Posted on the Web Please refer to the Hiyoshi ITC Web page for more information.
Certificate issuing machines (Fourth Building: Section B) 10:00 - 16:00 To prevent overcrowding inside buildings, the number of people who are permitted entry will be restricted. Please apply using the below form.
※During the spring semester examinations, the issuing machines are available from 10:00 am to 4:00 pm on weekdays. Not available on Saturdays, Sundays and holidays.
※For postal applications, Click here.
Certificate issuing machines (Collaboration Complex) 10:00 - 16:00 Use only permitted to students of the Graduate School of Business Administration (KBS), Graduate School of System Design and Management (SDM), and Graduate School of Media Design (KMD).
※During the spring semester examinations, the issuing machines are available from 10:00 am to 4:00 pm on weekdays. Not available on Saturdays, Sundays and holidays.
※For postal applications, Click here.
Office of Student Services counters (Independence Wing, Collaboration Complex) Preparations underway For inquiries, click here.
Facilities for extracurricular activities 10:00 - 16:00 Temporary entry permitted only for the unloading and loading of goods. Applications must be made in advance.

--Yagami Campus--

(Last Updated: July 1, 2020)

Please check the table below for the facilities and times these can currently be used as well as the activities presently permitted on campus.

Only students affiliated to the Faculty or Graduate School of Science and Technology will be permitted entry to and use of facilities on Yagami Campus.
Please be sure to confirm the latest announcements posted on the websites of the Faculty and Graduate School of Science and Technology. (https://www.st.keio.ac.jp/en/) * Japanese language only



　Times open for use (weekdays only)Notes
Media Center 08:45 - 18:00 Only loans and returns will be accepted for users who are permitted to come on campus. Use of reading apaces (including PC seats), group study rooms, and self-study rooms is not permitted.
Please refer here for details.
Workstation rooms 09:00 - 16:30 We are now preparing to offer the use of some of Workstation rooms to students with permission to enter the campus. Details on how to make a reservation and how to use the service will be posted below.
※We are not able to respond to inquiries by phone.
Office of Student Services counters 08:45 - 11:30
12:30 - 16:45		 You can visit the counters when permitted entry to the campus.
For inquiries, click here.
Certificate issuing machines June 8-
10:00 - 16:00		 Only students affiliated to the Faculty or Graduate School of Science and Technology are permitted to use the machines. You can use the certificate issuing machines when permitted entry to the campus.
※During the spring semester examinations, the issuing machines are available from 10:00 am to 4:00 pm on weekdays. Not available on Saturdays, Sundays and holidays.
※For postal applications, Click here.
Facilities for extracurricular activities 8:45 - 16:45 Temporary entry permitted only for the unloading and loading of goods. Applications must be made in advance. If you wish to entry, please contact the Office of Student Life Services, Faculty of Science and Technology.
Co-op (cafeteria, shop) Closed for business An announcement will be made once it is decided how the cafeteria and shop are to be used. For details, click here.

--Shinanomachi Campus--

(Last Updated: June 2, 2020)

Entry to Shinanomachi Campus is restricted. Please refrain from entering the campus unless affiliated to Shinanomachi Campus.


　Times open for useNotes
Media Center Monday to Saturday: 08:45-18:00
Sundays and holidays: closed		 Open to persons affiliated to Shinanomachi Campus but with reduced services.
For datails, clickhere.
Computer rooms Unavailable for use For datails, click here.
Certificate issuing machines Monday to Friday: 08:45-16:00
Weekends and holidays: Suspension of services		 Only available for use by students affiliated to Shinanomachi Campus.
※During the spring semester examinations, the issuing machines are available from 8:45 am to 4:00 pm on weekdays. Not available on Saturdays, Sundays and holidays.
Office of Student Services counters

Monday to Friday: 08:45-16:45
Weekends and holidays: closed

 Entry of students to the office is restricted. Please refrain from visiting the office if you have not been permitted entry in advance.

--Shonan Fujisawa Campus--

Faculty of Policy Management/Faculty of Environment and Information Studies/Graduate School of Media and Governance

(Last Updated: June 10, 2020)

Please check the table below for the facilities and times these can currently be used as well as the activities presently permitted on campus.

Precautions when coming on campus
・ Please take your temperature every morning and keep an eye on your physical condition. If you are feeling unwell, please refrain from coming on campus. We will confirm your state of health when entering the campus.
・ Please be sure to wear a mask and present your student ID card when entering the campus.
・ Please take care around other people on campus so as to avoid the three Cs (closed spaces/crowded places /close-contact settings).
・ Once you have concluded your business, please promptly vacate the campus and return home.


　Times open for use (weekdays only)Notes
Media Center 09:15 - 17:00 Only students permitted by advance application may use the library. Services such as taking materials out on loan are limited. Use of open areas, reading spaces, and group study rooms is not permitted.
For details, click here.
ITC (CNS) counters remote support
09:15 - 17:00		 If you have any questions, please contact us by email.
Office counters Preparations underway For inquiries, click here.
Alumni Visiting System 13:30 - 16:00 Only students who are enrolled in the graduation/completion year and have applied in advance can use the system. Please apply using the below form. The machines cannot be used without applying in advance or outside of the permitted usage times.
For details and applications, click here.
Certificate issuing machines 10:00 - 16:00 Applications must be made in advance. Please apply using the form below.
The machines cannot be used without applying in advance or outside of the permitted usage times.
※During the spring semester examinations, the issuing machines are available from 10:00 am to 4:00 pm on weekdays. Not available on Saturdays, Sundays and holidays.
※For postal applications, Click here.
Gymnasium・Gym, Grounds Unavailable for use 　
Club House 10:00 - 16:00 Temporary entry is permitted only for the loading and unloading of goods. Applications must be made in advance.
Loft/Tau (t) Building Meeting Room (Graduate School) Unavailable for use 　
Beta(β) Village: Miraisozojuku
DFF-W, DFF-M		 Unavailable for use 　


Faculty of Nursing and Medical Care/Graduate School of Health Management

(Last Updated: June 4, 2020)

For the Faculty of Nursing and Medical Care Building, only students affiliated to the Faculty of Nursing and Medical Care or the Graduate School of Health Management are permitted to enter and use the facility.
Keio students affiliated to the Faculty of Nursing and Medical Care or the Graduate School of Health Management should follow the rules on entry set by the faculty and graduate school when using the facility.



　Times open for use (weekdays only)Notes
Library (Media Center)

09:15 - 17:00

Limited services will recommence from June 8 (Mon.). For datails, click here.
Certificate issuing machines 10:00 - 16:00

Only students affiliated to the Faculty of Nursing and Medical Care or the Graduate School of Health Management are permitted to use the library.
※During the spring semester examinations, the issuing machines are available from 10:00 am to 4:00 pm on weekdays. Not available on Saturdays, Sundays and holidays.
※For postal applications, Click here.
Office counters Preparations underway

For inquiries, click here.
*Please inquire at the side entrance for faculty and staff members if you are on campus to attend classes, etc., and have important business at the office. （09:45 - 11:30, 12:30 - 16:45）
Co-op Cafeteria Closed for business 　
Co-op Store TBD To be announced once a decision has been made.

--Shiba-Kyoritsu Campus--

(Last Updated: June 26, 2020)

Please check the table below for the facilities and times these can currently be used as well as the activities presently permitted on campus.

Precautions when coming on campus
・ Please be sure to confirm the content of "Administration of Shiba-Kyoritsu Campus from June onward" that was posted on the keio.jp portal on Monday, May 25.



　Times open for use (weekdays only)Notes
Media Center 　

For the time being, available to use when permitted to come on campus.
For details, click here.
Computer rooms 　

For the time being, available to use when permitted to come on campus.
For details, click here.
Certificate issuing machines June 8-
10:00 - 16:00

Until further notice, use is restricted to students affiliated to Shiba-Kyoritsu Campus.
Please use the machines when permitted to come on campus.

※During the spring semester examinations, the issuing machines are available from 10:00 am to 4:00 pm on weekdays. Not available on Saturdays, Sundays and holidays.
※For postal applications, Click here.
Office of Student Services counters

June 1-
08:45 - 11:20
12:20 - 16:45

 For the time being, you can visit the counters when permitted to come on campus.
Student Hall

・University Co-op Store will open with the shortened business hours of 11:00-15:00 on weekdays during June and will be closed in July and August.
・Cafeteria closed for business until further notice.

Other Information (Student Clubs, Medical Care Benefits, etc.) (Updated: July 31)

Ceremony


Jobs/Careers

In light of the emergency measures implemented by Keio University from 8 June 2020, careers service desk at each campus is currently closed. If you want to get in touch or have any questions, please visit the Frequently Asked Questions/Inquiries page of Keio University Student Website and use the contact form for current students of Keio University at the end of the page.


Student Clubs


Annual Health Checkup for students


Student Health Care Mutual Aid Association（Medical Care Benefits）


Response to infections


Preventing infections


Having fever above 37.5 Celsius or Having symptoms of Pneumonia associated with 2019 Novel Coronavirus

●If you match the following description, please remain in self-isolation and report to Keio University Health Center.

  • Having fever above 37.5 Celsius, increasing sense of malaise, or breathing troubles

●If you meet any of the following criteria, please refrain from coming to university for 14 days after the date of entry, remain in self-isolation and report to Keio University Health Center.

  • Having contact with someone who has tested positive for COVID-19 (coronavirus disease) without adequate protection to prevent infection
  • Entering Japan from countries and regions ranked Level 3 in the Ministry of Foreign Affairs' infection danger level within past 2 weeks
  • Having contact with someone who entered Japan from countries and regions ranked Level 3 in the Ministry of Foreign Affairs' infection danger level within past 2 weeks

（Ministry of Foreign Affairs' Overseas Safety Website: https://www.anzen.mofa.go.jp/ <Japanese Language only>)

For more information, please check the following webpage:


If you are diagnosed as being infected

Do not come to university until permitted by your doctor, and immediately report to Keio University Health Center.

For more information, please check the following webpage:


Traveling overseas

In accordance with the infection danger level that is set by the Ministry of Foreign Affairs of Japan, students are, in principle, prohibited from travelling to following countries and regions until the danger level is lowered from the current level of 2.

For travels to other places, please check the Ministry of Foreign Affairs' Overseas Safety Website:



If you return or enter Japan within past 2 weeks

Please continue to observe your health by taking your temperature twice daily for a period of two weeks from the day you return to or enter Japan (applicable to all people returning to/entering Japan from overseas).

If you entered Japan from countries and regions ranked Level 2 in the Ministry of Foreign Affairs' infection danger level, please quarantine yourself and avoid unnecessary outing for 2 weeks after the date of entry. Please continue to strictly monitor your health throughout this period, and wear a face mask when going out.

In case of entering Japan from countries and regions ranked Level 3 within past 2 weeks, or having had contact with people who have entered Japan from countries and regions ranked Level 3 within past 2 weeks, students are prohibited from going to school and must remain in quarantine for 2 weeks after the date of entry or contact. Please check the "Having symptoms of Pneumonia associated with 2019 Novel Coronavirus"

If you are planning to come to Japan via countries and regions ranked Level 2, including transit, make sure to act well in advance before the new semester in case of more immigration restriction. If you are planning to enter Japan from other countries and regions, prepare for change in situation and act in advance anyway.


Office / Frequently Asked Questions / Inquiries

【Inquiries during the office closure for the summer break】
During the office closure, we will not be able to respond to your inquiries. Inquiries via the "Contact form for current students of Keio University" will be handled after the period of closure.


Although phased usage of campus facilities will be implemented from June 8 onward, the situation regarding the reopening of offices differs between campuses.
Because there are restrictions on faculty and staff members from coming to work, we cannot respond to inquiries made at the counter until further notice.
Please check the following links before making inquiries to check whether the answer to your inquiry is already made available to you.


For urgent inquiries, please contact from the "Contact form for current students of Keio University". Please note that it may take some time to respond to your inquiries.