Keio Student Health Care Mutual Aid Association (Gakuseikenpo)
Keio Student Health Care Mutual Aid Association (Gakuseikenpo)
The Keio Student Health Care Mutual Aid Association (hereafter "Gakuseikenpo") is a cooperative based on a spirit of mutual aid among students. It was established in 1959 with the aim of supporting student life from a health perspective. Full-time undergraduate and graduate degree students enrolled at Keio University become members of the Gakuseikenpo when they enter the university.
(Updated: February 6, 2024)
[Important] Applications (February/March medical expenses) for the Student Health Care Mutual Aid Association (Gakuseikenpo) medical care benefits by students who will graduate, complete, or withdraw from a degree program in March 2024
Students who will graduate, complete, or withdraw from a degree program (voluntary withdrawal from university, transfer to the second-year level of a different degree program, withdrawal upon completion of course requirements, etc.) in March 2024 can apply for medical care benefits of the Student Health Care Mutual Aid Association (Gakuseikenpo) for medical expenses incurred up to March 31, 2024. Persons wishing to make an application can use the Gakuseikenpo Online System until April 30 (Tue.), 2024. Please confirm the details below and undergo the procedures to apply.
How to apply
After entering the required items on the Gakuseikenpo Online System, print out and submit the "Application for Medical Care Benefits" along with the original receipts to the relevant section on the campus where you are based by post.
Application deadlines
Medical expenses for February 2024: valid if postmarked by March 31 (Sun.), 2024
Medical expenses for March 2024: valid if postmarked by April 30 (Tue.), 2024
・ The office opening hours are different for each campus. Please confirm the times at the following website:
※Those wishing to apply for medical care benefits for medical examinations undergone in February must be sure to complete inputting details on the Gakuseikenpo Online System and print out the application form by 5:00 p.m. on March 29 (Fri.).
Place of submission of applications and receipts
・ Submit by post to the campus designated as the "place of submission" on the "Application for Medical Care Benefits."
・ For details on how and where to submit, please check the "Keio Student Health Care Mutual Aid Association (Gakuseikenpo)" webpage of the Keio University Student Website:
https://www.students.keio.ac.jp/en/com/life/health/
For further details on how to apply for medical care benefits, please visit the Student Health Care Mutual Aid Association (Gakuseikenpo) "Application for Medical Care Benefits" from portal site of keio.jp.
*If the Student Health Care Mutual Aid Association (Gakuseikenpo) "Application for Medical Care Benefits" does not appear on the portal site of keio.jp, please access the system using the URL below:
https://gakukenpo.adst.keio.ac.jp/gakukenpo/ (keio.jp authentication required)
Important Notes
・ Please note that the Gakuseikenpo online system is unavailable every day from 3:00 a.m. to 7:00 a.m. and from March 29 (Fri.) at 5:00 p.m. to April 1 (Mon.) at 3:00 p.m. for system maintenance.
・ Students who will graduate, complete, or withdraw from a degree program in March 2024 will be unable to confirm the status of their applications on the Gakuseikenpo Online System after May 1 (Wed.), 2024. Please confirm that the medical care benefits have been paid into your bank account at the end of the month following the month in which the application was submitted.
・ If the date you will withdraw from the degree program is before March 31, 2024, any medical expenses you incur up to the day of your withdrawal will remain eligible for medical care benefits.
・ If you are transferring to the second-year level, advancing to a higher degree program, etc., in the Spring Semester of 2024, applications for medical expenses incurred from April 1 onward can be made as usual using your new student ID number.
・ If you do not have a valid student ID at submission, please ensure to present personal ID which allows the confirmation of your identity.
Inquiries
Staff members in charge at the Office of Student Services on each campus
(Updated: April 14, 2022)
2022 Edition of the Guidebook for the Keio University Student Health Insurance Plan Released
(Updated: October 23, 2020)
Information about Using the Reopened Training Room
(Updated: September 24, 2020)
Issues Displaying PDFs on some Web Browsers
Some students have reported issues when using web browsers to view the "User Guide" hosted through the Gakuseikenpo online system. If a pdf does not appear open on your browser, please download the file first before trying to read it.
How to Download (When using a PC):
Hover your cursor over the "User Guide," right click, and select "Save Link As..." to download the file. (The wordings may vary depending on your browser.)
Main Activities of the Gakuseikenpo
Medical Care Benefits
This is a system that provides aid for a portion of the out-of-pocket expenses paid when receiving medical treatment covered by insurance at a health care center.
Please use the following online system to apply for medical benefits.
Access your keio.jp account (http://keio.jp) → hover over the "Application" menu, select "Medical Care Benefits System" from the Student Health Care Mutual Aid Association, and enter your student ID number.
Please follow the following steps to complete a medical care benefits application.
■ How to apply
(For both 1. and 2.) Documents listed under "important notes" can also be mailed along with other items you plan to submit. Whenever sending documents by mail, please make sure to create photocopies of them and keep the copies for reference. In addition, please take steps to ensure that you track your parcel, by using either "letter pack light," "letter pack plus," "kani-kakitome" (simple registered mail), or "tokutei-kiroku" (special registered mail), when mailing your documents. Please be aware that the university will not be held liable under any circumstances for non-delivery of documents or other postal mishaps for packages that do not track shipping, such as regular mail.
1. Registering bank accounts (*for students who have not registered their accounts)
When you first log in to the Gakuseikenpo system, you must register your bank account with the university.
You cannot use the "Medical Care Benefit Applications" system without registering your account. Before submitting an application, you must first complete register your bank account using the following steps. (If you have already registered your bank account and have access to the online system, please proceed to "2. Submitting application forms")
(1) Log in to the "Medical Care Benefit Applications" system from keio.jp and download the "Notification of Bank Account for Medical Care Benefits" from the "Downloading Forms" tab of the menu.
(2) Register it in person at your campus or mail the "Notification of Bank Account for Medical Care Benefits" and a copy of the first page spread of your bankbook.
Click here to see the mailing address for each campus.
*Important notes for registering your bank account*
・It may take up to three business days for your bank account registration to be approved and for you to be able to use the online system once Keio receives your application. (Account registration will be closed during summer and winter holidays.) There may be cases when the applications take longer to process due to unforeseen circumstances. As such, if you try to register your account too close to the deadline for medical care benefits, you may not be able to file your application in time. We encourage all students to give themselves ample leeway by registering their bank accounts in advance. Please check the following web page to see when your campus office will be closed and plan accordingly.
Keio University Student Website "School Office Guide"
・Students should make a full-sized A4 copy of the two-page opening spread of their bankbook which details the branch name, branch number, and account holder. Please do not use abbreviations for the name of your financial institution of the branch/sub-branch. Use the official name.
・If you bank does not use bankbooks (通帳), please submit some other printed form of documentation that includes the name of the bank, the bank branch, the account number, and the account holder.
・We only accept ordinary deposit accounts (普通預金口座) (including multipurpose accounts (総合口座)) and ordinary savings accounts (通常貯金口座) (Japan Post Bank) that have been opened in the student's name. We cannot make transactions with savings account (貯蓄預金口座).
・If you wish to change your registered bank account, please complete the registration process again at your local campus office. You may not register a new account or change your account details online.
2. Submitting application documents
(1) Log in to keio.jp, navigate to the "medical care benefits application" system, and fill out the required fields
(2) After you finalize the details of your application, print the "medical care benefits application form"
(3) Submit the medical care benefits application form and the original receipt of your medical treatment to the campus office listed on the medical care benefits application form by the appropriate deadline. (Please note that the deadline is different depending on if you choose to submit the application in person or by mail.)
Click here to see the mailing address for each campus.
*Please read through the "User Guide" before drafting your application.
https://gakukenpo.adst.keio.ac.jp/manual/manual2.pdf (requires keio.jp authentication)
*Important notes for submitting application documents*
・Applications can only be filed by students who are currently enrolled at Keio University for medical expenses they themselves have incurred.
・If the name listed on the receipt differs from the one you use at the university, you must also submit a copy of proof of identification (example: Driver's License, Health Insurance Card, Residence Card, Passport, etc.)
・All receipts must be originals.
If you are submitting your application in person and wish to have the original receipt returned to you, please bring a copy of the receipt in addition to the other documents listed under (3). After the staff has verified the original receipt at the reception desk, they will hand it back to you.
・If you are mailing in your application and wish to have the original receipt returned to you, please also include a copy of the receipt and a return envelope (120mm x 235mm) in addition to the documents listed in (3). This return envelope must clearly list the student's postal-code, residence, and full name (with 様 written after the last name). The return envelope must also already have attached postage stamps that will suffice for the weight of the documents they wish to be returned.The original receipts will be returned using simple registered mail with the provided return envelope. The original documents cannot be returned to you if you do not include an extra copy of the desired receipt and a return envelope, if you do not write out your full name, address, or postal code, or if you do not affix sufficient postage to the return envelope.
・We cannot return any documents that you have submitted under any circumstances.
3. Confirming whether your application form has arrived
If the application documents you have sent are received by the university, the "Applications List" screen on the Application for Medical Care Benefits system will display them as "Received." If the screen still does not display "Received" two weeks after you have mailed your application, check the delivery status with your postal service and then contact the Office of Student Services at the campus which was listed on your application.
■ How to submit application forms and receipts
・You can submit forms either in person at a school office or by mail
*Applications will only be accepted if sent to the same campus listed on your medical care benefits application form.
■ Application deadlines
・The submission deadline indicated on the application form for medical benefits (last day of the month)
Submitting in person: Please submit applications in person during office hours (If the office is closed on a Saturday, Sunday, or holiday at the end of the month, submit the form by the last day the office is open on a weekday of that month.)
Submitting by mail: Applications postmarked by the due date (the last day of the month) are valid
*Applications cannot be made in person when administrative offices are closed for summer or winter holidays. Please check the following web page to see when your campus office will be closed.
Keio University Student Website "School Office Guide"
<2020.12.21 updated>
Problems displaying PDFs on some browsers
There have been reports that the "Online Application Procedure" published on the Gakuseikenpo Online System is not displaying properly on some browsers. If you cannot view the PDF, please download the file first and open it.
Method (on a PC):
Hover the mouse cursor over "Online Application Procedure," right click, and select "Save link as" (depending on the browser, this option may be called something different).
<2023.2.15 update>
Main activities of the Gakuseikenpo
Medical care benefits:
A scheme where a portion of the co-payment of a student's medical expences will be reimbursed after receiving medical treatment covered by health insurance at a health and medical care facility.
Partial changes to the system has already come into effect starting with treatments received since April 1, 2018.
Prevention benefits:
In addition to operating the Training Room on Hiyoshi Campus and offering subsidized accomodation rates at keiyaku ryokan (inns with which the Gakuseikenpo has an agreement), these benefits include activities to promote good health and prevent illness among students such as the various events planned by the Students Health Care Mutual Aid Committee, which is a welfare organization composed of student members.
For more information, please see the "Guidebook for the Keio University Dtudent Health Care Mutual Association (Kenpo-no-tebiki)".
<2023.2.15 update> Use of the Training Room
To prevent infections, use of the room will be by bookings only until further notice.
Please strictly observe the following points when using the room.
Belongings
・Student ID card
・Training wear
・Training shoes (indoor shoes)
・Towel
Please note that training shoes will not be available for loan at the training room.
In addition, please be aware that you will not be permitted to enter the training room if you forget your student ID card, any item of training wear, or shoes.
Bookings and time slots
[During the semester]
Training slot 1: 10:30-11:45
Training slot 2: 13:00-14:45
Training slot 3: 14:45-16:00
Training slot 4: 16:30-17:45
Training slot 5: 18:15-19:30
[During breaks and January]
Training slot 1: 10:30-11:30
Training slot 2: 13:00-14:00
Training slot 3: 14:30-15:30
Training slot 4: 16:00-17:00
・The training slots include the time to enter and exit the training room.
・There are no restrictions on reservations (however you will have to pay the fee again upon re-entry)
・Slots can be booked starting from 8:00 one week in advance.
・Reservations can be made immediately before use.
・Cancellations can be made online until just before the reserved time. *Please do not cancel without notifying the staff.
Because the training room will be disinfected after each slot, please promptly vacate the room by the designated time.
The time to exit the room must be strictly observed even if you arrive late.
Reception time
Open from 5 minutes prior to the reserved time.
User fees
200 yen per session (full-time undergraduate and graduate students)
300 yen per session (correspondence course students, Japanese Language Program (JLP) students,
non-degree students (for credit), non-degree students)
*We are currently not selling monthly passes
*We are distributing point cards (upon your 7th visit you get a ticket for one free visit)
An alcohol-based spray and cloth will be provided at the reception. All users of the training room are requested to disinfect the training machines after use.
Once finished with the alcohol-based spray and cloth, please deposit them in the designated container.
Users of the training room must also comply with any instructions they receive from the reception or trainers regarding hygiene, etc.
Booking site
https://airrsv.net/keio-toreru/calendar
Contact Information
Guidebook for the Keio University Student Health Care Mutual Aid Association (Kenpo-no-tebiki)
Extension of submission period for medical care benefit applications (for Feb. 2020)
