Extracurricular activities and student use of facilities after phased reopening of campus facilities

June 2, 2020

To all Keio students:

Keio University Student Affairs Center

Extracurricular activities and student use of facilities after phased reopening of campus facilities

The state of emergency declared by the government was lifted for Tokyo and Kanagawa Prefectures on May 25, and the Keio University Infection Response Center for COVID-19 (coronavirus disease) has subsequently announced the "Reopening of Campus Facilities in Stages."

"Reopening of Campus Facilities in Stages" (May 27, 2020)
https://www.keio.ac.jp/en/news/2020/May/27/48-70099/

As explained in this announcement, the university will implement phased usage of campus facilities indispensable for maintaining research and educational activities from Monday, June 8; however, while the university is striving to continue its educational, research, and medical activities, in consideration of the need to prioritize the prevention of the spread of infections and protect the health and safety of it students, faculty and staff members, and related parties, online classes and research activities will in principle be conducted using the internet, and as far as possible, use of campus facilities should be avoided. Based on this policy, and from the perspective of preventing the outbreak of a second wave of infections, we request students to continue to refrain from extracurricular activities. This does not, however, apply to activities online.

Furthermore, the use of campus facilities for extracurricular activities will be handled as follows:

Until June 7 (Mon.):
Entry to each campus will continue to be prohibited and lockdown measures for campus facilities and offices will remain in place (excluding Keio University Hospital and Shinanomachi Campus).

From June 8 (Mon.):
On Mita and Hiyoshi Campuses, temporary entry to facilities for extracurricular activities will be permitted under strict conditions for as short a time as possible for the purpose of loading and unloading goods.

*It is possible to enter only if the Office of student services permits it after applying in advance. We will email you about the results.Application is required by the day before the desired entrance date.
*Measures to prevent infections will be checked at the time of entering the campus and the facility (presentation of student ID cards, check if wearing masks, measurement of temperature by thermal camera, recording of entry and departure)
*You will be accompanied by a staff member.
*The following periods are closed during the summer holidays, and applications cannot be accepted and campus access is not possible.
Mita Campus,Shonan Fujisawa Campus:August 1st (Sat) to August 10th (Mon)
Hiyoshi Campus:August 22nd (Sat) to August 30th (Sun)

• Mita Campus Entrance Application Form (for Using Extracurricular activity facility)
  https://forms.gle/p4Azt3z9mKLadV3A7
• Hiyoshi Campus Entrance Application Form (for Using Extracurricular activity facility)
  https://forms.gle/Now1YnMzqzjq5GFG9
• Shonan Fujisawa Campus Entrance Application Form (for Using Extracurricular activity facility)
  https://forms.gle/TAVjsaZyZwUk9Wqr5
  
• Please refer to the the Keio University Student Website (https://www.students.keio.ac.jp/en/com/class/schedule/covid-19.html) for the usage status of extracurricular activities facilities on other campuses.

　The recommencement of extracurricular activities and use of facilities from then will be decided in stages, in consideration of whether or not the spread of infections has been brought under control. The month of June following the government's lifting of the state of emergency is an important period in which it is necessary to monitor the transition of infections over time, and based on this, we intend to make decisions on the next steps. Information will be provided on the Keio University Student Website (https://www.students.keio.ac.jp/en/com/class/schedule/covid-19.html) and the keio.jp portal.

In order to protect the health and safety of students, faculty and staff members, and related people, be able to continue educational, research, and medical activities, and recommence extracurricular activities as soon as possible, we kindly ask for the understanding and cooperation of everyone.

[Thoroughly preventing infections by COVID-19 and limiting the disease's spread]

All Keio students should continue to do their utmost to prevent any further spread of infections. Please act to avoid creating situations that would result in "enclosed spaces," "crowded areas," or "close contact," and maintain efforts to avoid the outbreak of cluster (group) infections. Be especially aware that there is a sufficient possibility of infecting others if you are someone who does not know you are asymptomatically infected, and please consciously act to prevent infections by avoiding close contact with people, etc.

Please take seriously your responsibilities as students of Keio University, maintain a deep awareness in avoiding "getting infected" and "infecting others," and exercise sound judgment and act accordingly.

Please also take care of your health by getting sufficient sleep and maintaining a balanced diet, and enforce a strict regimen of wearing a mask and hand hygiene (washing hands, using a disinfectant). If you have cold symptoms with a fever of 37.5 degrees Celsius or higher, or even if you do not have a fever of 37.5 degrees Celsius or higher, if you are experiencing strong symptoms such as shortness of breath or weariness, or if the symptoms of a relatively mild cold persist, please remain at home and report this to the Keio University Health Center. While staying at home, please take your body temperature daily and keep a record.

*Detailed information concerning COVID-19 is posted on the Keio University Student Website (https://www.students.keio.ac.jp/en/com/class/schedule/covid-19.html).

Please endeavor to thoroughly implement measures to prevent the spread of infection after you have each confirmed the information available on the student website.