March 9, 2023

To Student Officers of officially authorized student clubs

Keio University Student Affairs Center

Notice regarding response to COVID-19 outbreaks in student clubs and mask usage

Keio University will be implementing changes to its COVID-19 policy from March 13 with the exception of medical-related departments and institutions. On May 7, it will end other COVID-19-related practices and infection prevention measures.

Accordingly, measures for student clubs will also change. This includes making the wearing of masks up to individual discretion, even during student club activities, both on and off campus.There will also be changes to the way that positive COVID-19 cases are handled and the criteria for close contacts. Please see the details below.

Note that the requirement for applications to conduct extracurricular activities will not change for the time being. You are requested to complete applications in accordance with the Guidelines for Notification of Off-campus Student Activities during the COVID-19 Pandemic and Instructions for Drafting Infection Control Measures. Please note that the application procedures will change with the end of other COVID-19-related practices and infection prevention measures on May 7. Specific details regarding changes will be announced in mid-April.

We can by no means say that the risk of infections occurring has gone away. Just as they have until now, it is paramount that each and every Keio student conduct themselves in a model fashion, maintain self-discipline, and remain vigilant to their surroundings. Thorough precautions against infection are also vital to ensure your campus life remains fulfilling and enjoyable.

● For the time being, please keep the following in mind.
1. Ensuring all members of student clubs do their best to prevent COVID-19 infection.
・Reduce the risk of COVID-19 infections through three basic principles: social distancing, masks, and hand washing.
・Do not engage in club activities if you feel unwell, have a fever, or display other symptoms associated with COVID-19.
・While the decision to wear a mask will be left up to each individual, consider wearing one during rush hours, when talking in close proximity, while at hospitals, and in other situations necessitating caution due to the high risk of infection associated with airborne droplets.
*We recommend that students wear a mask during student club orientation in April. This is due to the event presenting situations where conversation will occur in close proximity with any number of students.
*Should you be asked to wear a mask for special circumstances at a university function, we request your full cooperation.

2. If you wish to conduct extracurricular activities that are not online, please carefully read the Guidelines for Notification of Off-campus Student Activities during the COVID-19 Pandemic and fill out the appropriate paperwork. For activities involving overnight stays, such as training camps, the application should be completed in accordance with the following details.
・Stipulations/guidelines for activities involving overnight stays by officially authorized student clubs, March 10, 2023
*If activities by a student club are held without prior application, or if the measures to prevent infections detailed in an application are not observed, the university will take strict action, which may include the suspension of club activities. These guidelines may be subject to impromptu changes depending on the ongoing status of infections. Please note that all costs, including cancellation fees accompanying changes to these instructions, are the responsibility of student clubs.
*There are changes to the formats for infection control measure materials (for each event). Moving forward, please use the new formats posted on the Online System for Student Club Activities. Please also resubmit the infection control measure materials (common) if there are any changes for all clubs.

3. Activity hours are not subject to restriction. However, such activities must not constitute public disturbances, or interfere with the regular curriculum (classes).

4. Follow any instructions given by the campus where the club is located or the faculties to which members belong.

5. Follow the guidelines below regarding shared meals.
・Changes to measures to prevent infections

●How positive test results for COVID-19 are handled
If multiple members of a student organization or club test positive for COVID-19 within the same timeframe, there is a possibility that a cluster infection took place. The person responsible for the students should contact and consult with the Health Service Center (there is no need to follow the previous flowchart).

Keio University Health Center

● Precautions
For the 43 clubs of the Athletic Association, and groups affiliated to the Athletic Association, refer to the instructions of the Office of the Keio University Athletic Association (this application is intended for The Athletic Association's Yotsuya-bu and Yagami-bu).

June 1, 2022

To all Student Officers of officially authorized student clubs

Change in stipulations regarding extracurricular activities involving overnight stays

While certain restrictions on extracurricular activities have been established accompanying the spread of COVID-19, in light of the progress in vaccinations and the nature of the present variant strains, regular activities, conditional on ongoing vigilance in implementing measures to prevent infections, will continue to be permitted.Activities which involve overnight stays, including training camps, will also be permitted based on the completion of advance applications in accordance with the stipulations/guidelines.You are requested to complete applications while following the Guidelines for Notification of Off-campus Student Activities during the COVID-19 Pandemic and Instructions for Drafting Infection Control Measures.

We can by no means say that the risk of infections occurring has gone away. Just as they have until now, it is paramount that each and every Keio student conduct themselves in a model fashion, maintain self-discipline, and remain vigilant to their surroundings. We request that you take thorough precautions against infection, such as limiting numbers during meals taken in groups in order to ensure your campus life remains fulfilling and enjoyable.

The Student Affairs Center will endeavor to create a safer and more secure campus while carefully monitoring the ongoing status of infections, taking into account broader societal trends, the degree to which infection control measures are being enforced, and the environmental factors surrounding campus facilities.

● Period: Until the COVID-19 pandemic is over

● Measures:
1. All club members must thoroughly implement measures to prevent COVID-19 infections.

2. If you wish to conduct extracurricular activities that are not online, please carefully read the Guidelines for Notification of Off-campus Student Activities during the COVID-19 Pandemic and fill out the appropriate paperwork.

3. Activity hours are not subject to restriction. However, such activities must not constitute public disturbances, or interfere with the regular curriculum (classes).

4. Guidelines issued by the main campus for club activities or undergraduate faculties to which members belong should be given priority over other sources regarding permission or denial of club activities.

5. There has been a change to the stipulations regarding dining in groups. Refer below for more details.

・Measures to prevent infections when dining in groups

6. Activities which involve overnight stays, including training camps, will be subject to approval following completion of an advance application.

● Precautions
For the 43 clubs of the Athletic Association and groups affiliated to the Athletic Association refer to the instructions of the Office of the Keio University Athletic Association (this application is intended for The Athletic Association's Yotsuya-bu and Yagami-bu).

If activities by a student club are held without prior application, or if the measures to prevent infections detailed in an application are not observed, the university will take strict action, which may include the suspension of club activities.

Additionally, if any member of a student club becomes infected or has had close contact with someone who is infected, please be sure to report this to the Keio University Health Center, the chairperson of the club, and the staff at the Student Life Services Section in accordance with the flowchart below.

・Flowchart for when a member of a student club tests positive for COVID-19

Anybody could potentially become infected with COVID-19. Please avoid value judgments or spreading rumors about someone who has become infected. You are also requested to act in good faith, and not to hide or neglect to report the fact that you have been infected. The university will take strict action against any club engaged in willful concealment.

Vaccination does not eliminate the risk of becoming infected with the virus. It is also important to be considerate of those who choose not to be vaccinated due to various circumstances. Do not exclude members from participating in club activities or subject them to any disadvantage based on their vaccination status.

These guidelines may be subject to impromptu changes depending on the ongoing status of infections. Please note that all costs, including cancellation fees accompanying changes to these instructions, are the responsibility of student clubs.

Keio University Student Affairs Center

April 5, 2022

To all Keio students,

Keio University Student Affairs Center

Request regarding extracurricular activities and eating in group settings for the start of the academic year

Please check the following page
"Request regarding extracurricular activities and eating in group settings for the start of the academic year"

February 1, 2022

To all Keio students,

Keio University Student Affairs Center

Protocol for extracurricular activities by student clubs in response to the rise in omicron variant COVID-19 infections.

Since Monday, January 17, all extracurricular activities, with the exception of those conducted online, have been suspended, in order to prioritize Fall Semester-end examinations. With Keio students' full cooperation, we hope to bring the Fall Semester to a successful close.
After this, beginning on February 8, all club activities will be allowed to resume.
After confirming the following information, students may use the Online System for Student Club Activities to submit an application. When resuming club activities, we would like to once again ask that every individual take full responsibility for their actions and strictly follow recent infection prevention guidelines based on the current phase of the pandemic.

Student club's resumption of extracurricular activities:
● Beginning: February 8 (Tues.)

● Important:
1. All activities that had been applied for or approved prior to January 17 (Mon.) have been rendered invalid. Please make sure to submit a new application.
2. Regular practices, participation in competitions/performances/event etc, will all resume beginning on February 8.
Applications will open after this announcement has been published. Be aware of application deadlines.
3. Guidelines issued by the main campus at which a club is based or instructions of the faculty to which a member is affiliated should be given priority for permission or denial of club activities over other sources.
4. The 43 clubs of the Athletic Association or affiliated groups of the Athletic Association must follow directions issued by the Office of the Keio University Athletic Association.(However, the Yotsuya-bu/Yagami-bu Athletic Association clubs are subject to the information provided in this announcement.)

January 6, 2022

To all Keio students,

Student life (extracurricular activities) in the face of rising numbers of Omicron-variant COVID-19 infections

Happy New Year to you all.

The number of community-acquired infections have been on an upward trend since the Year-end and New Year's holidays, with the increasing risk of infection is driven, alongside other factors, by the emergence of the highly-contagious Omicron variant. As this has also translated to infections among Keio students, we are renewing our request that you all take thorough precautions to prevent further spread.

Please reacquaint yourself with 徹底した感染拡大防止対策で充実したキャンパスライフを ("Preventing Infections While Enjoying Extracurricular Activities"; https://www.students.keio.ac.jp/en/com/life/health/covid-19-20211101.html) which was shared by the Student Affairs Center on the Keio University Student Website on November 1 of last year.

In addition to the precautions for eating in groups, we request that you take thorough measures, to an advanced level, ensuring, based on the principles described in this post, to avoid high-risk, enclosed spaces, such as karaoke booths, live music venues, and party spots.

As you spend more and more time on campus, and participate in extracurricular activities, you will have increased opportunities to interact with your peers. At such times, we strongly encourage all of you as Keio students to maintain a high level of vigilance and take actions to ensure that your campus life remains both enjoyable and fulfilling.

Keio University Student Affairs Center

November 1, 2021

To all students,

Keio University Student Affairs Center

Preventing Infections While Enjoying Extracurricular Activities

Beginning on October 25, Tokyo and Kanagawa Prefecture lowered the level of regulations surrounding COVID-19 prevention to "basic measures to curb infections." While we recommend conducting student club extracurricular activities online, we will allow face-to-face activities if they are in line with the student club's underlying principles. If your club plans on conducting extracurricular activities in-person, please fill out the paperwork for holding extracurricular activities during the pandemic.

While the number of infections is on a downward trend, the risk of infection has not gone away, and the threat posed by new strains of coronavirus disease is an ongoing concern. As before, it is paramount that each and every Keio student act in a model fashion, maintain self-discipline, and remain vigilant to their surroundings. Time spent on campus and extracurricular activities have both increased, and it is likely that you have more opportunities to interact with friends. Nevertheless, you are requested to continue to observe the infection control measures indicated below, including refraining from eating in large groups, to ensure that you can enjoy a rich campus life going forward.

The Student Affairs Center will endeavor to create a safer and more secure campus while carefully monitoring the ongoing status of infections, taking into account broader societal trends, the degree to which infection control measures are being enforced, and the environmental factors surrounding campus facilities.

● Period: Until the COVID-19 pandemic is over

● Measures:
1. All club members must thoroughly implement measures to prevent COVID-19 (coronavirus disease) infections.

2. If you wish to conduct extracurricular activities that are not online, please read the guidelines for making an application to resume extracurricular activities and fill out the appropriate paperwork. (Japanese Only)

3. While we will will not restrict meeting times, activities should not disturb the general public or interfere with members' classes.

4. Consult with the Student Life Services Section on the campus where your club headquarters is located before completing the paperwork described under "2" above when organizing events such as concerts, lectures, competitions, or matches against external organizations; when participating in events hosted by external organizations; when participating in field trips or competitions that require overnight stays; or when conducting representative club activities.

5. Guidelines issued by your club headquarters' campus or student members' undergraduate faculties should be given priority for permission or denial of club activities over other sources.

6. Infection prevention measures during meals. (See below for details.)
Preventing Infections While Enjoying Extracurricular Activities.

● Precautions
For the 43 clubs of the Athletic Association and groups affiliated to the Athletic Association refer to the instructions of the Office of the Keio University Athletic Association (this application is intended for The Athletic Association's Yotsuya-bu and Yagami-bu).

If activities other than those conducted online are held without prior application, or if the measures to prevent infections detailed in an application are not observed, the university will take strict action, including the suspension of club activities.

Additionally, if club members become infected or have had close contact with someone who is infected, please be sure to report this to the Keio University Health Center, club leader, and the staff at Student Life Services.
・Keio University Health Center: About Coronavirus Disease 2019 (COVID-19) Guidelines for infection control at the university and workplace
・Measures to prevent the spread of COVID-19 (coronavirus disease) when feeling unwell

Covid-19 is something that anyone can get infected with. Please avoid judging or spreading rumors about someone who has become infected. We also ask that you act in good faith and do not hide the fact that you are infected or neglect to report your infection. The university will take strict action against any club engaged in willful concealment.

While 80 percent of Keio students have been vaccinated through our workplace vaccination program, the vaccine does not completely eliminate the risk of infection. It is also important to be considerate of those who choose not to vaccinate due to varying circumstances. Do not exclude members from participating in club activities or disadvantage them based on their vaccination status.

Sudden changes may be made to the content of these guidelines depending on infection rates. Please note that student clubs are responsible for all costs related to cancellations or other activity fees related to changing restrictions.

September 29, 2021

To all students,

Student Affairs Center

Extracurricular activities of student clubs following the lifting of the State of Emergency

The government has announced that the (declared) state of emergency will be lifted on September 30. While we recommend conducting student club extracurricular activities online, we will allow face-to-face activities if they are in line with the student club's underlying principles. If your club plans on conducting extracurricular activities in-person, please fill out the ｇuidelines for making an application for resuming extracurricular activities (Japanese Only).

Although the state of emergency will be lifted, the risk of infection and threat posed by new and emerging variants remain ever-present. As such, it remains crucial that we maintain or even increase our efforts to thoroughly implement infection control measures. We strongly request that all Keio students act bearing these measures in mind.

●Period:Until the COVID-19 pandemic is over
●Measures:
1. All club members must thoroughly implement measures to prevent COVID-19 (coronavirus disease) infections.

2. If you wish to conduct extracurricular activities that are not online, please carefully read the guidelines for making an application for resuming extracurricular activities and fill out the appropriate paperwork (Japanese Only). Please note that the application procedures will have changed as of October 1 (for details, please refer to the "change of application procedures for extracurricular activities" (Japanese Only) posted on September 22).

3. Activities must take place between 6:00 and 21:00.

4. Consult with the Student Life Services Section on the campus where your club headquarters is located before completing the paperwork described under "2" above when organizing events such as concerts, lectures, competitions, or matches against external organizations; when participating in events hosted by external organizations; when participating in field trips or competitions that require overnight stays; or when conducting representative club activities.

5. Guidelines issued by your club headquarters' campus or student members' undergraduate faculties should be given priority for permission or denial of club activities over other sources.

6. In light of the continued spread of infections caused by highly contagious mutated strains that exhibit rapid progressions of symptoms, be sure to review and re-evaluate your clubs' existing infection prevention safeguards and strictly enforce the measures that have been established.

●Precautions
For the 43 clubs of the Athletic Association and groups affiliated to the Athletic Association refer to the instructions of the Office of the Keio University Athletic Association (this application is intended for The Athletic Association's Yotsuya-bu and Yagami-bu).

If activities other than those conducted online are held without prior application, or if the measures to prevent infections detailed in an application are not observed, the university will take strict action, including the suspension of club activities.

Additionally, if club members become infected or have had close contact with someone who is infected, please be sure to report this to the Keio University Health Center, club leader, and the staff at Student Life Services.
•Keio University Health Center: About Coronavirus Disease 2019 (COVID-19) Guidelines for infection control at the university and workplace
•Measures to prevent the spread of COVID-19 (coronavirus disease) when feeling unwell

Covid-19 is something that anyone can get infected with. Please avoid judging or spreading rumors about someone who has become infected. We also ask that you act in good faith and do not hide the fact you are infected or neglect to report this. The university will take strict action against any club engaged in willful concealment.

While 80 percent of Keio students have been vaccinated through our on-site inoculation program, the vaccine does not completely eliminate the risk of infection. It is also important to be considerate of those who choose not to vaccinate for various reasons. Do not exclude members from participating in club activities or disadvantage them based on their vaccination status.

Sudden changes may be made to the content of these guidelines depending on infection rates. Please note that student clubs are responsible for all costs related to cancellations or other activity fees related to changing restrictions.

●Request regarding preventing infection by COVID-19 and limiting the spread of the disease accompanying the start of the Fall Semester (for all Keio students)

【Important notice】 Prohibition of training camps by student clubs

In recent weeks, workplace vaccinations have been underway at the university and Keio students, faculty, and staff members are being vaccinated, but with cases of COVID-19 (coronavirus disease) spreading again and mutated strains of the virus becoming rapidly widespread, the situation still remains unpredictable. Therefore, student clubs will continue to be prohibited from organizing training camps, including during the summer vacation, until further notice. However, if overnight stays will be absolutely essential for an activity, such as participation in an expedition or competition, or to conduct activities that are characteristic of the club, we will consider whether or not the activity may go ahead. Please be sure to consult with the Student Life Services Section on the campus where the club headquarters are located in advance.

Currently, the number of people becoming infected with COVID-19 is starting to increase again. Vaccinations are progressing, but getting inoculated does not mean that there is no risk of infection. For extracurricular activities of student clubs, face-to-face activities are being permitted upon application if the activities are in accordance with the objectives of the student clubs, but please be sure to carefully read the guidelines for making an application for resuming extracurricular activities and implement measures to prevent infections most thoroughly when conducting extracurricular activities.

We ask each of you not to let your guard down even after getting vaccinated and to maintain strict vigilance to ensure that "you do not get infected yourself or infect others." While being highly aware of your role as Keio students and acting responsibly, you must make every effort to prevent infections and stop the spread of the disease.

September 10, 2021

To all students,

Student Affairs Center

Guidelines for making an application for resuming extracurricular activities during the declaration of a state of emergency

The government has decided to extend the period of "declaration of a state of emergency" . While we strongly advise student clubs to conduct extracurricular activities online, we will permit face-to-face activities to take place if these are in accordance with the objectives of the student clubs. If you wish to conduct extracurricular activities that are not online, please submit an application following the guidelines for making an application for resuming extracurricular activities.

Starting with the provision of vaccinations, Keio University is aiming to revive classes, research environments, and all extracurricular activities. Under the assumption that student clubs will implement sufficient measures against infections based on their experiences to date and that all members will thoroughly observe the measures in place, we have decided to take this course of action at this time. If any inappropriate behavior is discovered, we will reconsider the conditions for applying to resume extracurricular activities.

While vaccinations are progressing, getting vaccinated is optional and must not be made a condition for participating in activities. Please be careful not to place anyone at a disadvantage based on whether or not he or she has been vaccinated. Furthermore, getting inoculated does not mean that there is no risk of infection. Please also give due consideration to your surroundings, continue to thoroughly implement measures against infections, and strictly refrain from high-risk activities such as eating out in groups and drinking in public places. Each of you must maintain strict vigilance to ensure that you do not get infected yourself or infect others while being highly aware of your role as Keio students and acting responsibly.

●Period: until the "declaration of a state of emergency" is lifted
●Measures:
1．All members must thoroughly implement measures to prevent COVID-19 (coronavirus disease) infections.

2．If you wish to conduct extracurricular activities that are not online, please carefully read the guidelines for making an application for resuming extracurricular activities and complete the prescribed procedures. When applying, in addition to the "Notification of Off-campus Student Activities/List of participants," "Materials outlining measures to prevent infections," and "Confirmation of the chairperson," a "Statement of reason for conducting an activity by the chairperson" must also be submitted at least 7 working days in advance (excluding weekends, public holidays, and university holidays). (It is not necessary to submit a "Statement of reason for conducting an activity by the chairperson" for applications submitted through the Google Form before this guide was issued ＜September 10＞. However, for all new future applications that will be submitted for activities you wish to conduct while the declaration of a state of emergency is in effect ＜July 12 to September 30＞, you must include a "Statement of reason for conducting an activity by the chairperson.")

3．Activities must take place between 6:00 and 21:00.

4．If organizing events such as concerts, lectures, matches against external organizations, or competitions; participating in events hosted by external organizations; participating in expeditions or competitions that require overnight stays; or conducting activities that are characteristic of the club, be sure to consult with the Student Life Services Section on the campus where the club headquarters is located before completing the procedures described in "2."

5．If separate instructions have been issued by the campus where the club headquarters is located or the undergraduate faculty to which each club member belongs regarding permission to hold or participate in extracurricular activities, these instructions have priority and must be followed.

6．In light of the current spread of infections caused by a highly contagious mutated strain that exhibits rapid progressions of symptoms, be sure to review the measures against infections that are in place at your clubs once again and strictly observe the measures that have been established. In particular, strictly refrain from having group meals before, during, or after activities.

●Precautions
The 43 clubs of the Athletic Association and groups affiliated to the Athletic Association must follow the instructions of the Office of the Keio University Athletic Association (the Yotsuya-bu and Yagami-bu of the Athletic Association must follow the measures in these guidelines and submit an application).

If activities other than those held online take place without the prior submission of an application, or if activities are conducted without the measures to prevent infections outlined in the application being implemented, etc., the university will take strict action, including the suspension of club activities.

Furthermore, if a club member becomes infected or has close contact with someone who is infected, please be sure to report this to the Keio University Health Center, club chairperson, and the Student Life Services Section.
•Keio University Health Center: About Coronavirus Disease 2019 (COVID-19) Guidelines for infection control at the university and workplace
•Measures to prevent the spread of COVID-19 (coronavirus disease) when feeling unwell

It is possible for anyone to become infected with COVID-19. You must never criticize or spread rumors about an infected individual. Furthermore, please be honest and do not hide or fail to report infections. If it is found that there were cover-ups, the university will take strict action against the clubs concerned.

These details are subject to sudden change depending on the status of infections in the future. Please note that student clubs will be responsible for all costs including cancellation fees associated with any changes in instructions.

June 17, 2021

To all students,

Student Affairs Center

Extracurricular activities of student clubs while Priority Preventative Measures are in effect

It has been decided that the "declaration of a state of emergency" issued by the government will be lifted in Tokyo Prefecture on June 20, after which Priority Preventative Measures will once more come into effect. Even after the declaration is lifted, the situation regarding infections remains unpredictable, and if we are not careful, there is a risk of infections spreading rapidly once again.

We recommend that officially authorized student clubs conduct extracurricular activities online, but face-to-face activities will be permitted if these activities are in accordance with the objectives of the student clubs. If you wish to conduct extracurricular activities through a manner other than holding them online, please apply by following the guidelines for making an application for resuming extracurricular activities.

Although vaccination efforts are progressing, getting vaccinated is optional, and there will be no restrictions on the use of campus facilities or participation in educational or research activities based on whether an individual is vaccinated or not. Please do not make being vaccinated a condition, etc., for participation in activities, and ensure that no one is excluded because he/she has not received a vaccination. Furthermore, please note that getting vaccinated does not mean that there is zero risk of becoming infected. Please continue to thoroughly implement measures to prevent infections and refrain from high-risk activities such as eating out in groups.

To allow student clubs to carry out extracurricular activities with peace of mind, we plan to conduct PCR tests as appropriate on student club members henceforth. We will provide you with more information once details have been decided.

●Period: until the "Priority Preventative Measures" have been lifted

●Measures:

１．All members should thoroughly implement measures to prevent COVID-19 (coronavirus disease) infections.

２．If you wish to conduct extracurricular activities through a manner other than holding them online, you must carefully read through the guidelines for making an application for resuming extracurricular activities and complete the prescribed procedures. When applying, you must submit the "Notification of Off-campus Student Activities/List of participants," "Materials outlining measures to prevent infections," and "Confirmation of the chairperson" at least 7 working days (excluding weekends, public holidays, and holidays designated by Keio University) before the day the activity will take place.

３．Activities must only take place between 6:00 and 21:00.

４．If organizing activities such as concerts, lectures, matches against external organizations, or competitions, participating in events hosted by external organizations, participating in tours or competitions that require overnight stays, or conducting activities that are characteristic of the club, be sure to consult with the Student Life Services Section on the campus where the club headquarters are located before carrying out the procedures outlined in "2."

５．If separate instructions have been issued by the campus where the club headquarters are located or the undergraduate faculty to which each club member belongs regarding permission to hold or participate in extracurricular activities, these instructions have priority and must be followed.

６．Currently, there is a rapid spread of infections due to a highly contagious mutated strain that exhibits a swift progression of symptoms. In light of this, be sure to review the infection measures of your club once again and strictly adhere to the measures that have been put in place. In particular, the restraint of club members from eating and drinking in groups during, before, and after activities must be strictly enforced.

● Precautions

The 43 clubs of the Athletic Association and groups affiliated to the Athletic Association must follow instructions from the Office of the Keio University Athletic Association. (The Yotsuya-bu and Yagami-bu of the Athletic Association must follow the measures outlined in this document and act accordingly.)

If activities other than those held online take place without the prior submission of an application, or if activities are conducted without the measures to prevent infections outlined in the application being implemented, etc., the university will take strict action, including the suspension of club activities.

Furthermore, if a club member becomes infected or has close contact with someone who is infected, please be sure to report this to the Keio University Health Center, chairperson, and Student Life Services Section.

•Keio University Health Center About Coronavirus Disease 2019 (COVID-19)
http://www.hcc.keio.ac.jp/en/infection/coronavirus.html

•Measures to prevent the spread of COVID-19 (coronavirus disease) when feeling unwell
https://www.students.keio.ac.jp/en/com/life/health/covid-19-20200916.html

It is possible for anyone to become infected with COVID-19. You must never criticize or spread rumors about an infected individual. Additionally, please be honest and do not hide or fail to report infections. If it is found that there was a cover-up, the university will take strict action against the club concerned.

These details are subject to sudden changes depending on the future situation regarding infections. Please note that student clubs will be responsible for all costs, including cancellation fees, associated with any changes in instructions.

May 28, 2021

To all Keio students:

Extracurricular activities of student clubs following an extension to the
"declaration of a state of emergency"

Due to the extension of the "state of emergency" declared by the government, the measures set forth in "Extracurricular activities of student clubs following an extension to the 'declaration of a state of emergency'" on May 7, 2021, will accordingly be extended until Sunday, June 20. You are strongly requested to continue to behave in a manner that will help prevent the spread of infections.

May 7, 2021

To all Keio students:

Extracurricular activities of student clubs following an extension to the "declaration of a state of emergency"

The "state of emergency" declared by the government has been extended to May 31. Accordingly, Keio students are again strongly urged to take action to prevent the further spread of infections.

Regarding extracurricular activities by student clubs, to date, we have in principle requested the postponement or restraint of activities other than those held online; nevertheless, for the immediate future, we strongly urge you to refrain from conducting all face-to-face activities and to enact the following measures during the period the declaration is in effect.

●Period: from April 25 (Sun.) to May 31 (Mon.)
　　　If the "declaration of a state of emergency" is extended, then the period that the below measures will be in effect will also be extended until the declaration is lifted.

●Measures:
１．In principle, refrain from holding extracurricular activities other than those conducted online.

２．If it is absolutely necessary to conduct extracurricular activities other than those online, only activities that meet the following conditions will be reviewed for the possibility of being held after an application has been submitted. Be sure to consult with the Student Life Services Section on the campus where the club headquarters is located in advance.

　① Competitions and events hosted by external organizations, and equivalent activities
　　・Only major competitions and events for which clubs are aiming to participate every year will be considered.
　　(Those organized by the student club itself are not permitted.)

　② Training for a competition or event
　　・Applications will be considered if the club's participation in a competition or event hosted by an external organization has been approved.

　(If the application is for training purposes to participate in an event, etc., organized by the student club itself, the application will not be considered.)
　　・Applications may be submitted from 6 weeks before the date of the competition or event.
　　・Applications may only be submitted for the absolute minimum number of training sessions required.

３． If applying for activities that meet the conditions set out in "2.," be sure to first consult with the chairperson, and then complete the prescribed procedures following the guidelines for making an application for resuming activities while a declaration of a state of emergency is in effect. In addition to the "Notification of Off-campus Student Activities/List of participants," "Materials outlining measures to prevent infections," and "Confirmation of the chairperson," a "Statement of reason for conducting an activity by the chairperson" must also be submitted. For the "Statement of reason for conducting an activity by the chairperson," explain to the chairperson how your activity meets the conditions outlined in "2.," and have him/her explain this in the statement.

４．If you are applying for an activity that meets the conditions outlined in "2.," the activity must take place between 6:00 and 18:00 for a maximum of 3 hours per day. (Activities are limited to a maximum of 3 hours per individual. Clubs that will work in several groups may conduct activities for over 3 hours in total.)

５．All applications that have already been submitted to resume activities between Sunday, April 25 and Monday, May 31 are void, including those that were approved. For activities that meet the conditions outlined in "2.," an application must be resubmitted. (As before, the deadline to submit applications is 7 working days prior to the day the activity will take place. For activities that were scheduled to take place over the next few days, consult with the Student Life Services Section on the campus where the club headquarters is located.) As you have previously been notified, any costs that are incurred due to this change will be the responsibility of the student clubs.

６．For activities from Tuesday, June 1 onward, consideration for approval will be based on the details of the March 18 version of the "Guidebook for Applications to Resume Extracurricular Activities" after an application has been submitted. (The submission of a statement of reason for conducting an activity by the chairperson is not required.) If the declaration of a state of emergency is extended, all applications to resume activities up to the end of the extended period will become void, including those that were already approved.

７．If separate instructions have been issued by the campus where the club headquarters is located or the undergraduate faculty to which each club member belongs regarding permission to hold or participate in extracurricular activities, these instructions have priority and must be followed.

８．In light of the very quick spread of infections due to a highly contagious mutated strain that exhibits a rapid progression of symptoms, be sure to review the infection measures of your club and strictly adhere to the measures that have been put in place. In particular, strictly enforce the restraint of club members from eating and drinking in groups during, before, and after activities.

●Precautions
The 43 clubs of the Athletic Association and groups affiliated to the Athletic Association must follow the instructions of the Office of the Keio University Athletic Association. (The Yotsuya-bu and Yagami-bu of the Athletic Association must follow these measures and submit an application.)

If activities other than those held online take place without the prior submission of an application, or if activities are conducted without the measures to prevent infections outlined in the application being implemented, etc., the university will take strict action, including the suspension of club activities.

Furthermore, if a club member becomes infected or has close contact with someone who is infected, please be sure to report this to the Keio University Health Center.

•Keio University Health Center: About Coronavirus Disease 2019 (COVID-19) Guidelines for infection control at the university and workplace
•Measures to prevent the spread of COVID-19 (coronavirus disease) when feeling unwell

Please be honest and do not hide or fail to report infections. If it is found that there was a cover-up, the university will take strict action against the club.
These details are subject to sudden change depending on the status of infections in the future. Please note that student clubs will be responsible for all costs including cancellation fees associated with any changes in instructions.

April 30, 2021

To all Keio students:

Extracurricular activities of student clubs following the "declaration of a state of emergency"

The government has issued a "declaration of a state of emergency" for Tokyo from Sunday, April 25 to Tuesday, May 11. Accordingly, Keio students are again strongly urged to take action to prevent the further spread of infections.

Regarding extracurricular activities by student clubs, to date, we have in principle requested the postponement or restraint of activities other than those held online; nevertheless, for the immediate future, we strongly urge you to refrain from conducting all face-to-face activities and to enact the following measures during the period the declaration is in effect.

●Period: from April 25 (Sun.) to May 11 (Tues.)
　　　If the "declaration of a state of emergency" is extended, then the period that the below measures will be in effect will also be extended until the declaration is lifted.

●Measures:
１．In principle, refrain from holding extracurricular activities other than those conducted online.

２．If it is absolutely necessary to conduct extracurricular activities other than those online, only activities that meet the following conditions will be reviewed for the possibility of being held after an application has been submitted. Be sure to consult with the Student Life Services Section on the campus where the club headquarters is located in advance.

　① Competitions and events hosted by external organizations, and equivalent activities
　　・Only major competitions and events for which clubs are aiming to participate every year will be considered.
　　(Those organized by the student club itself are not permitted.)

　② Training for a competition or event
　　・Applications will be considered if the club's participation in a competition or event hosted by an external organization has been approved.

　(If the application is for training purposes to participate in an event, etc., organized by the student club itself, the application will not be considered.)
　　・Applications may be submitted from 6 weeks before the date of the competition or event.
　　・Applications may only be submitted for the absolute minimum number of training sessions required.

３． If applying for activities that meet the conditions set out in "2.," be sure to first consult with the chairperson, and then complete the prescribed procedures following the guidelines for making an application for resuming activities while a declaration of a state of emergency is in effect. In addition to the "Notification of Off-campus Student Activities/List of participants," "Materials outlining measures to prevent infections," and "Confirmation of the chairperson," a "Statement of reason for conducting an activity by the chairperson" must also be submitted. For the "Statement of reason for conducting an activity by the chairperson," explain to the chairperson how your activity meets the conditions outlined in "2.," and have him/her explain this in the statement.

４．If you are applying for an activity that meets the conditions outlined in "2.," the activity must take place between 6:00 and 18:00 for a maximum of 3 hours per day. (Activities are limited to a maximum of 3 hours per individual. Clubs that will work in several groups may conduct activities for over 3 hours in total.)

５．All applications that have already been submitted to resume activities between Sunday, April 25 and Tuesday, May 11 are void, including those that were approved. For activities that meet the conditions outlined in "2.," an application must be resubmitted. (As before, the deadline to submit applications is 7 working days prior to the day the activity will take place. For activities that were scheduled to take place over the next few days, consult with the Student Life Services Section on the campus where the club headquarters is located.) As you have previously been notified, any costs that are incurred due to this change will be the responsibility of the student clubs.

６．For activities from Wednesday, May 12 onward, consideration for approval will be based on the details of the March 18 version of the "Guidebook for Applications to Resume Extracurricular Activities" after an application has been submitted. (The submission of a statement of reason for conducting an activity by the chairperson is not required.) If the declaration of a state of emergency is extended, all applications to resume activities up to the end of the extended period will become void, including those that were already approved.

７．If separate instructions have been issued by the campus where the club headquarters is located or the undergraduate faculty to which each club member belongs regarding permission to hold or participate in extracurricular activities, these instructions have priority and must be followed.

８．In light of the very quick spread of infections due to a highly contagious mutated strain that exhibits a rapid progression of symptoms, be sure to review the infection measures of your club and strictly adhere to the measures that have been put in place. In particular, strictly enforce the restraint of club members from eating and drinking in groups during, before, and after activities.

●Precautions
These measures do not apply to the 43 clubs of the Athletic Association and groups affiliated to the Athletic Association. These clubs and groups must follow the instructions of the Office of the Keio University Athletic Association. (The Yotsuya-bu and Yagami-bu of the Athletic Association must follow these measures and submit an application.)

If activities other than those held online take place without the prior submission of an application, or if activities are conducted without the measures to prevent infections outlined in the application being implemented, etc., the university will take strict action, including the suspension of club activities.

Furthermore, if a club member becomes infected or has close contact with someone who is infected, please be sure to report this to the Keio University Health Center.

•Keio University Health Center: About Coronavirus Disease 2019 (COVID-19) Guidelines for infection control at the university and workplace
•Measures to prevent the spread of COVID-19 (coronavirus disease) when feeling unwell

Please be honest and do not hide or fail to report infections. If it is found that there was a cover-up, the university will take strict action against the club.
These details are subject to sudden change depending on the status of infections in the future. Please note that student clubs will be responsible for all costs including cancellation fees associated with any changes in instructions.

March 18, 2021

To all Keio students:

Extracurricular activities of student clubs after the lifting of the "state of emergency"

The "state of emergency" declared by the government is expected to be lifted on March 21 for Tokyo, Saitama, Chiba, and Kanagawa prefectures. Even after the declaration is lifted, however, the fact remains that the situation surrounding the spread of infections in Japan will continue to be unpredictable, and if we are not careful, there is a risk of infections rapidly spreading once again.
The operation of the extracurricular activities of student clubs will return to the way it was before the state of emergency was declared, but please continue to be vigilant, and in principle, continue to postpone or refrain from taking part in extracurricular activities that are not held online. If it is absolutely essential to conduct extracurricular activities that are not online, we will consider whether or not the activity is acceptable once an application has been submitted.

● Period: until the COVID-19 situation has been resolved

● Procedures:
１．All members must read through "Thorough prevention of COVID-19 infections and precautions during the spring break (link)" and comply with the details provided.

２．In principle, you must postpone or refrain from taking part in extracurricular activities that are not held online.

３．If it is absolutely necessary to conduct extracurricular activities that are not online, you must carefully read through the guidebook for applying to resume extracurricular activities and carry out the prescribed procedures. When applying, the "Notification of Off-campus Student Activities/Register of participants," "Materials on measures to prevent infections," and "Club chairperson confirmation slip" must be submitted at least 7 working days in advance (excluding weekends, public holidays, and holidays stipulated by Keio).

４．Events that involve dining out together, such as celebration, welcome, and farewell parties; dining with multiple people before, after, or during an activity; camps; and any other activities taking place in environments with inadequate infection control measures are prohibited.

５．If it is absolutely necessary to host events such as concerts, lectures, matches against other organizations, or competitions; to participate in events hosted by external organizations, tours, or competitions requiring overnight stays; or to conduct activities based on the characteristics of the club, be sure to consult with the Student Life Services Section on the campus at which the club headquarters are located before carrying out the procedures outlined in "3" above.

６．If there are separate instructions regarding whether or not extracurricular activities can be conducted from the campus at which the club headquarters are located or from the undergraduate faculties to which the club members belong, these instructions must be given the highest priority and followed accordingly.

● Precautions
The above procedures do not apply to the 43 clubs of the Athletic Association or organizations affiliated to the Athletic Association. Please follow the instructions from the Office of the Keio University Athletic Association (The Athletic Association Yotsuya-bu and Yagami-bu must follow the application procedures outlined in this document).

If activities not held online are conducted without the submission of an application, without observing the proper infection control measures outlined in the application form, etc., the university will enforce strict sanctions, including the suspension of all activities of the club.

Furthermore, if a club member becomes infected with COVID-19 or is thought to have had close contact with an individual infected with COVID-19, please be sure to report this to the Keio University Health Center.

•Keio University Health Center: About Coronavirus Disease 2019 (COVID-19)
•Measures to prevent the spread of COVID-19 (coronavirus disease) when feeling unwell

Please be honest and do not hide the fact that someone in the club has been infected. Be sure to report all infections. If it is found that there was a cover up, the university will enforce strict sanctions against the club.

The information outlined here may be subject to sudden changes depending on the infection situation in the future. Please note that cancellation fees and all other costs associated with any changes to these instructions must be borne by the student clubs.

March 5, 2021

To all Keio students:

Extracurricular activities of student clubs following an extension to the duration of the state of emergency

The "state of emergency" declared by the government has been extended for Tokyo, Saitama, Chiba, and Kanagawa prefectures. Accordingly, we once more strongly urge all Keio students to conduct themselves so as to prevent the further spread of infections.
Student clubs are strongly requested to continue refraining from all face-to-face extracurricular activities for the duration that the emergency declaration is in effect.

Irrespective of whether the declaration remains in place, however, permission to hold activities will be considered by application if it is absolutely necessary for extracurricular activities other than those conducted online to go ahead.

・Period: until the "declaration of a state of emergency" is lifted.

・Measures:
1. In principle, student clubs are to refrain from all extracurricular activities other than those conducted online.

2. If it is absolutely necessary for extracurricular activities other than those conducted online to go ahead, carry out the prescribed procedures as detailed in the instructions for applying to resume extracurricular activities during the state of emergency upon consulting with the club chairperson. In addition to submitting a "Notification of Off-campus Student Activities/Register of participants," "Materials on measures to prevent infections," and a "Club chairperson confirmation slip," a "Statement by club chairperson of reason for activity" is also required.

3. The time that an activity takes place is to be between the hours of 6:00 and 18:00, up to a duration of no longer than 3 hours per day. No food is to be consumed during the time that an activity is conducted (activities are to be conducted up to a duration of 3 hours on an individual basis; the total time for the activities of clubs which split into several groups can be more than 3 hours.) Do not consume food and drink with multiple people before and after activities take place.

4. If it is absolutely necessary for activities that involve participating in competitions or events, the hosting of lectures and concerts, or overnight stays to go ahead, be sure to consult with the Student Life Services Section on the campus where the club headquarters is located before carrying out the procedures set out in 2. In principle, student groups must refrain from organizing or postpone activities and events.

5. If it is absolutely necessary for extracurricular activities other than those online to go ahead, reapply in accordance with the above conditions (the application deadline remains 7 days before the date an activity is to be conducted). Furthermore, as students clubs were previously notified, it is the responsibility of the clubs to deal with the question of any and all costs that are incurred as a result of these changes.

6. If any instructions regarding permission for extracurricular activities are issued by the campus on which the club headquarters is located or the undergraduate faculties to which club members are affiliated, priority should be given to compliance with these.

・Precautions
If activities other than those conducted online go ahead without a prior application, or if the measures to prevent infections detailed in an application are not observed, the university will take strict action, including the suspension of club activities.

Additionally, if club members become infected or have had close contact with someone who is infected, please be sure to report this to the Keio University Health Center.

・Keio University Health Center: About Coronavirus Disease 2019 (COVID-19) Guidelines for infection control at the university and workplace

・Measures to prevent the spread of COVID-19 (coronavirus disease) when feeling unwell　　PDF

Please act in good faith and do not hide the fact you are infected or neglect to report this. In the case of any concealment, the university will take strict action against the club concerned.

Changes may be made to the content of these measures depending on the ongoing situation regarding infections. Please note that all costs including cancellation fees accompanying changes to these instructions are the responsibility of student clubs.

The Student Affairs Center will make another announcement about applying to restart extracurricular activities after the declaration of the state of emergency has been lifted. Please only apply after the emergency declaration has been lifted unless making an application for an urgent reason.

February 5, 2021

To all Keio students:

Extracurricular activities of student clubs following an extension to the duration of the state of emergency

The government has decided to extend the period of the state of emergency that was declared for ten prefectures, including Tokyo and Kanagawa. Accordingly, we once more strongly urge all Keio students to conduct themselves so as to prevent the further spread of infections.
Student clubs are strongly requested to continue refraining from all face-to-face extracurricular activities for the duration that the emergency declaration is in effect.

Irrespective of whether the declaration remains in place, however, permission to hold activities will be considered by application if it is absolutely necessary for extracurricular activities other than those conducted online to go ahead.

・Period: until the "declaration of a state of emergency" is lifted.

・Measures:
1. In principle, student clubs are to refrain from all extracurricular activities other than those conducted online.

2. If it is absolutely necessary for extracurricular activities other than those conducted online to go ahead, carry out the prescribed procedures as detailed in the instructions for applying to resume extracurricular activities during the state of emergency upon consulting with the club chairperson. In addition to submitting a "Notification of Off-campus Student Activities/Register of participants," "Materials on measures to prevent infections," and a "Club chairperson confirmation slip," a "Statement by club chairperson of reason for activity" is also required.

3. The time that an activity takes place is to be between the hours of 6:00 and 18:00, up to a duration of no longer than 3 hours per day. No food is to be consumed during the time that an activity is conducted (activities are to be conducted up to a duration of 3 hours on an individual basis; the total time for the activities of clubs which split into several groups can be more than 3 hours.) Do not consume food and drink with multiple people before and after activities take place.

4. If it is absolutely necessary for activities that involve participating in competitions or events, the hosting of lectures and concerts, or overnight stays to go ahead, be sure to consult with the Student Life Services Section on the campus where the club headquarters is located before carrying out the procedures set out in 2.

5. If it is absolutely necessary for extracurricular activities other than those online to go ahead, reapply in accordance with the above conditions (the application deadline remains 7 days before the date an activity is to be conducted). Furthermore, as students clubs were previously notified, it is the responsibility of the clubs to deal with the question of any and all costs that are incurred as a result of these changes.

6. If any instructions regarding permission for extracurricular activities are issued by the campus on which the club headquarters is located or the undergraduate faculties to which club members are affiliated, priority should be given to compliance with these.

・Precautions
If activities other than those conducted online go ahead without a prior application, or if the measures to prevent infections detailed in an application are not observed, the university will take strict action, including the suspension of club activities.

Additionally, if club members become infected or have had close contact with someone who is infected, please be sure to report this to the Keio University Health Center.

・Keio University Health Center: About Coronavirus Disease 2019 (COVID-19) Guidelines for infection control at the university and workplace

・Measures to prevent the spread of COVID-19 (coronavirus disease) when feeling unwell　　PDF

Please act in good faith and do not hide the fact you are infected or neglect to report this. In the case of any concealment, the university will take strict action against the club concerned.

Changes may be made to the content of these measures depending on the ongoing situation regarding infections. Please note that all costs including cancellation fees accompanying changes to these instructions are the responsibility of student clubs.

The Student Affairs Center will make another announcement about applying to restart extracurricular activities after the declaration of the state of emergency has been lifted. Please only apply after the emergency declaration has been lifted unless making an application for an urgent reason.

January 8, 2021

To all Keio students:

Extracurricular activities of student groups following the declaration of a state of emergency

The government has declared a state of emergency in Tokyo Metropolis, as well as Saitama, Chiba, and Kanagawa Prefectures. Accordingly, we once more strongly urge all Keio students to conduct themselves so as to prevent the further spread of infections.
Although we have to date in principle requested the postponement of and continued restraint from all extracurricular activities of student clubs other than those conducted online, we once more strongly request that student clubs refrain from all face-to-face activities for the duration that the declaration of a state of emergency remains in effect in the foreseeable future.

Irrespective of whether the declaration remains in place, however, permission to hold activities will be considered by application if it is absolutely necessary for extracurricular activities other than those conducted online to go ahead.

・Period: from today until the "declaration of a state of emergency" is lifted.

・Measures:
1. In principle, student clubs are to refrain from all extracurricular activities other than those conducted online.

2. If it is absolutely necessary for extracurricular activities other than those conducted online to go ahead, carry out the prescribed procedures as detailed in the instructions for applying to resume extracurricular activities during the state of emergency upon consulting with the club chairperson. In addition to submitting a "Notification of Off-campus Student Activities/Register of participants," "Materials on measures to prevent infections," and a "Club chairperson confirmation slip," a "Statement by club chairperson of reason for activity" is also required.

3. The time that an activity takes place is to be between the hours of 6:00 and 18:00, up to a duration of no longer than 3 hours per day. No food is to be consumed during the time that an activity is conducted (activities are to be conducted up to a duration of 3 hours on an individual basis; the total time for the activities of clubs which split into several groups can be more than 3 hours.) Do not consume food and drink with multiple people before and after activities take place.

4. If it is absolutely necessary for activities that involve participating in competitions or events, the hosting of lectures and concerts, or overnight stays to go ahead, be sure to consult with the Student Life Services Section on the campus where the club headquarters is located before carrying out the procedures set out in 2.

5. All applications for resumption of activities from today onward that have already been submitted, including those for which permission was granted, are now void. If it is absolutely necessary for extracurricular activities other than those online to go ahead, reapply in accordance with the above conditions (the application deadline remains 7 days before the date an activity is to be conducted). Furthermore, as students clubs were previously notified, it is the responsibility of the clubs to deal with the question of any and all costs that are incurred as a result of these changes.

6. If any instructions regarding permission for extracurricular activities are issued by the campus on which the club headquarters is located or the undergraduate faculties to which club members are affiliated, priority should be given to compliance with these.

・Precautions
If activities other than those conducted online go ahead without a prior application, or if the measures to prevent infections detailed in an application are not observed, the university will take strict action, including the suspension of club activities.

Additionally, if club members become infected or have had close contact with someone who is infected, please be sure to report this to the Keio University Health Center.

・Keio University Health Center: About Coronavirus Disease 2019 (COVID-19) Guidelines for infection control at the university and workplace

Please act in good faith and do not hide the fact you are infected or neglect to report this. In the case of any concealment, the university will take strict action against the club concerned.

Changes may be made to the content of these measures depending on the ongoing situation regarding infections. Please note that all costs including cancellation fees accompanying changes to these instructions are the responsibility of student clubs.

June 2, 2020

To all Keio students:

Keio University Student Affairs Center

Extracurricular activities and student use of facilities after phased reopening of campus facilities

The state of emergency declared by the government was lifted for Tokyo and Kanagawa Prefectures on May 25, and the Keio University Infection Response Center for COVID-19 (coronavirus disease) has subsequently announced the "Reopening of Campus Facilities in Stages."

"Reopening of Campus Facilities in Stages" (May 27, 2020)
https://www.keio.ac.jp/en/news/2020/May/27/48-70099/

As explained in this announcement, the university will implement phased usage of campus facilities indispensable for maintaining research and educational activities from Monday, June 8; however, while the university is striving to continue its educational, research, and medical activities, in consideration of the need to prioritize the prevention of the spread of infections and protect the health and safety of it students, faculty and staff members, and related parties, online classes and research activities will in principle be conducted using the internet, and as far as possible, use of campus facilities should be avoided. Based on this policy, and from the perspective of preventing the outbreak of a second wave of infections, we request students to continue to refrain from extracurricular activities. This does not, however, apply to activities online.

Furthermore, the use of campus facilities for extracurricular activities will be handled as follows:

Until June 7 (Mon.):
Entry to each campus will continue to be prohibited and lockdown measures for campus facilities and offices will remain in place (excluding Keio University Hospital and Shinanomachi Campus).

From June 8 (Mon.):
On Mita and Hiyoshi Campuses, temporary entry to facilities for extracurricular activities will be permitted under strict conditions for as short a time as possible for the purpose of loading and unloading goods.

*It is possible to enter only if the Office of student services permits it after applying in advance. We will email you about the results.Application is required by the day before the desired entrance date.
*Measures to prevent infections will be checked at the time of entering the campus and the facility (presentation of student ID cards, check if wearing masks, measurement of temperature by thermal camera, recording of entry and departure)
*You will be accompanied by a staff member.

• Mita Campus Entrance Application Form (for Using Extracurricular activity facility)
  https://forms.gle/p4Azt3z9mKLadV3A7
• Hiyoshi Campus Entrance Application Form (for Using Extracurricular activity facility)
  https://forms.gle/Now1YnMzqzjq5GFG9
• Please refer to the the Keio University Student Website (https://www.students.keio.ac.jp/en/com/class/schedule/covid-19.html) for the usage status of extracurricular activities facilities on other campuses.

　The recommencement of extracurricular activities and use of facilities from then will be decided in stages, in consideration of whether or not the spread of infections has been brought under control. The month of June following the government's lifting of the state of emergency is an important period in which it is necessary to monitor the transition of infections over time, and based on this, we intend to make decisions on the next steps. Information will be provided on the Keio University Student Website (https://www.students.keio.ac.jp/en/com/class/schedule/covid-19.html) and the keio.jp portal.

In order to protect the health and safety of students, faculty and staff members, and related people, be able to continue educational, research, and medical activities, and recommence extracurricular activities as soon as possible, we kindly ask for the understanding and cooperation of everyone.

[Thoroughly preventing infections by COVID-19 and limiting the disease's spread]

All Keio students should continue to do their utmost to prevent any further spread of infections. Please act to avoid creating situations that would result in "enclosed spaces," "crowded areas," or "close contact," and maintain efforts to avoid the outbreak of cluster (group) infections. Be especially aware that there is a sufficient possibility of infecting others if you are someone who does not know you are asymptomatically infected, and please consciously act to prevent infections by avoiding close contact with people, etc.

Please take seriously your responsibilities as students of Keio University, maintain a deep awareness in avoiding "getting infected" and "infecting others," and exercise sound judgment and act accordingly.

Please also take care of your health by getting sufficient sleep and maintaining a balanced diet, and enforce a strict regimen of wearing a mask and hand hygiene (washing hands, using a disinfectant). If you have cold symptoms with a fever of 37.5 degrees Celsius or higher, or even if you do not have a fever of 37.5 degrees Celsius or higher, if you are experiencing strong symptoms such as shortness of breath or weariness, or if the symptoms of a relatively mild cold persist, please remain at home and report this to the Keio University Health Center. While staying at home, please take your body temperature daily and keep a record.

*Detailed information concerning COVID-19 is posted on the Keio University Student Website (https://www.students.keio.ac.jp/en/com/class/schedule/covid-19.html).

Please endeavor to thoroughly implement measures to prevent the spread of infection after you have each confirmed the information available on the student website.

April 8, 2020

To all Keio students:

Keio University Student Affairs Center

[Important notice]

Shutdown of campus facilities following declaration of a state of emergency (period extension)

Although Keio University already announced its own emergency measures on April 3 due to the spread of infections by COVID-19 (coronavirus disease) domestically, in light of the declaration of a state of emergency now made by the government, the Keio University Infection Response Center for COVID-19 released a notice on "Changes to the Shutdown Period of University Campuses following Declaration of a State of Emergency" and has extended the period of no entry to university campuses (excluding Shinanomchi) and the shutdown of all facilities.

Period: From April 7 (Tues.) to May 6 (Wed.) (tentative)

(The shutdown period was originally planned until April 20 [Mon.] but has been extended. Further extensions are possible depending on the spread of infections hereafter.)

We therefore strongly urge all Keio students to continue to do their utmost to prevent the further spread of infections. Please take seriously your responsibilities as students of Keio University, maintain a deep awareness in avoiding "getting infected" and "infecting others," and exercise sound judgment and act accordingly.

1.No access to university campuses
Facilities on each campus will be locked down. Entry of all Keio students to Keio campuses is prohibited.

2.Ban on extracurricular activities
Please cancel all student club activities.

[Thorough prevention of infection by COVID-19 and limiting the disease's spread]

We also urge that all previous requests of the Student Affairs Center are more stringently observed.

To reiterate earlier requests, please continue to refrain from going outside when unnecessary or non-urgent, avoid creating situations resulting in "enclosed spaces," "crowded areas," or "close contact," and maintain efforts to avoid the outbreak of clusters (group infections).

Please take care of your health by getting sufficient sleep and maintaining a balanced diet, and enforce a strict regimen of wearing a mask and hand hygiene (washing hands, using a disinfectant, etc.). If you have cold-like symptoms accompanying a fever of 37.5 degrees Celsius or higher, please stay at home and report this to the Keio University Health Center. If returning to or entering Japan from overseas, please avoid going outside and continue to stringently monitor your health by taking your temperature twice daily for a period of 14 days from the date of your arrival in Japan (all countries and regions).

Detailed information concerning COVID-19 is posted on the Keio student website (https://www.students.keio.ac.jp/com/class/schedule/covid-19.htm).

Please endeavor to thoroughly implement measures to prevent the spread of infection after you have each confirmed this information.

April 3, 2020

To all Keio students,

Keio University Student Affairs Center

【Important Notice】 Closure of Campus Facilities Due to the Rapid Spread of COVID-19 (Coronavirus Disease)

On April 3, 2020, the Keio University Infection Response Center for COVID-19 announced the "Closure of Campus Facilities Due to the Rapid Spread of COVID-19," in principle, prohibiting access to all campuses and the use of all facilities (excluding Shinanomachi Campus).

Period: April 7 (Tues.) to April 20 (Mon.) (tentative)

(This period may be extended depending on the future spread of the virus or if the government declares a state of emergency.)

In this regard, Keio students are strongly instructed to take the following actions. To prevent the further spread of infection, each of you, as Keio students, must be highly aware of the ongoing situation and act responsibly. Ensure that you "do not become infected" and that you "do not infect others" while making sensible decisions and actions.

1. No entry on to Campus grounds

Facilities on each campus will be locked. Keio students are prohibited from coming on campus.

2. Prohibition of extracurricular activities

All student club activates must be cancelled.

【Take thorough steps to prevent and avoid the spread of infection】

You are expected to thoroughly implement the directions already issued by the Student Affairs Center.

Avoid all unnecessary and non-urgent outings, take care of your health by eating a balanced diet and getting enough sleep, enforce a strict regimen of hand hygiene (washing hands, using a disinfectant, etc.), and wear a mask.

If you have a cold accompanied by a fever of 37.5 degrees Celsius or higher, please stay at home and report this to the Health Center.

If you have returned to or entered Japan from overseas, stay confined for a period of 14 days and stringently observe your health primarily by taking your temperature twice daily.

Detailed information on COVID-19 is posted on the Keio student website (https://www.students.keio.ac.jp/en/com/class/schedule/covid-19.html).

Be sure to check this by yourselves and make every effort to prevent infection.

March 27, 2020

Officially authorized student clubsTo all students responsible for clubs:

　　　　　　　　　　　　　　　　　　　 　Keio University Student Affairs Center

COVID-19 (coronavirus disease) (Student Affairs Center Part 4)

As the spread of infections by COVID-19 (coronavirus disease) in Japan continues unabated, we strongly urge all officially authorized student clubs to do their utmost to prevent infection by COVID-19 and to limit the spread of the disease. As has already been announced, we are requesting for students to postpone or refrain from all nonessential or nonurgent meetings, and for the enforcement of measures to prevent infection by COVID-19 and to limit its spread; however, there are reports that some officially authorized student clubs are engaging in activities with little consideration for these measures. To ensure that club members are deeply aware of how to "avoid infection" and "infecting others," and that they take great responsibility as individual students of Keio University to put the appropriate measures in place, please thoroughly convey to all members the following points.

Postpone or refrain from all student club activities
In principle, please postpone or refrain from all student club activities, and endeavor to reduce the chance of close contact between club members. In addition, please refer to "Hosting of Events and Other Functions Involving Keio Students (Measures Against COVID-19 [Coronavirus Disease])" regarding whether or not to go ahead with events, meetings (including meals and drinking events), etc.

https://www.keio.ac.jp/en/news/2020/Mar/9/48-68036/

Student club activities for new members
Although we have urged students to postpone or refrain from nonessential or nonurgent meetings, some clubs are holding welcome parties or trials for new members. All activities for new members that involve meeting in person are prohibited. Promotional activities should only be conducted online via SNS, websites, etc. Furthermore, it has been decided to cancel all activities for new members in the 2020 academic year on Hiyoshi Campus.

Meetings on and in the vicinity of campuses
Please avoid meetings on or in the vicinity of university campuses, even when you have to visit a campus for unavoidable reasons. Obstructing commuters such as standing or meeting with people inside station buildings or near ticket gates is prohibited, as in addition to being nuisance behavior, such actions can become a source of infection.

Detailed information concerning COVID-19 is posted on the Keio student website (https://www.students.keio.ac.jp/en/com/class/schedule/covid-19.html). Please try to prevent the spread of infection after you have each confirmed this information.

March 26, 2020

Officially authorized student clubs

To all students responsible for clubs:

　　　　　　　　　　　　　　　　　　　 　Keio University Student Affairs Center

COVID-19 (coronavirus disease) (Student Affairs Center Part 3)

As the spread of infections by COVID-19 (coronavirus disease) in Japan continues unabated, we strongly urge each officially authorized student club to do its utmost to prevent the spread of infection.

In particular, the Tokyo Metropolitan Government and Kanagawa Prefectural Government have requested that residents refrain from going outside this weekend (March 28-29), and other prefectural governments including in the Tokyo metropolitan area are also considering similar requests for restraint. In principle, student clubs are to postpone or refrain from all club activities.

Detailed information concerning COVID-19 is posted on the Keio student website (https://www.students.keio.ac.jp/com/class/schedule/covid-19.htm). Please endeavor to prevent the spread of infection after you each have confirmed these details.

February 27, 2020

Officially authorized student clubs

To all students responsible for clubs:

　　　　　　　　　　　　　　　　　　　 　Keio University Student Affairs Center

COVID-19 (coronavirus disease) (Student Affairs Center Part 2)

Following the spread of infections by COVID-19 (coronavirus disease), we have received many inquiries from officially authorized student clubs about whether or not to host camps and events that clubs are primarily responsible for organizing.

Detailed information concerning COVID-19 is posted on the keio.jp portal for Keio students. Please endeavor to prevent infection and reconsidering whether to go ahead with camps and events after you each have carefully read this information.

■ Reference

Posted on Feb 27, 2020, on keio.jp News

[Important Notice] Response to COVID-19 (Part 3)

February 25, 2020

Officially authorized student clubs

To all students responsible for clubs:

　　　　　　　　　　　　　　　　　　　 　Keio University Student Affairs Center

COVID-19 (coronavirus disease) (Student Affairs Center Part 1)

Although each student club is likely to have planned various events such as camps and social gatherings during the spring break, please keep in mind the following points when engaging in activities due to the spread of COVID-19 (coronavirus disease) primarily in China.

■ Preventing infection

Please enforce a strict regimen of hand hygiene (washing hands, using a disinfectant, etc.). If you have any symptoms including a cough, sneezing, runny nose, sore throat, or fever, please ensure that you wear a mask.

■ Reconsider the hosting of meetings and events. Presently, the highest risk for spreading infection is thought to be environments where many people interact or meet in close proximity (reachable distance if you mutually stretch out your hands) and converse, etc., continuously for prolonged periods of time. As far as possible, please take the necessary steps based on the characteristics of each club activity, such as postponing meetings and events, changing the way events are held, varying means of transportation, hosting online, etc.

■ Ban on travel to China

As of February 25, the infection danger level set by the Ministry of Foreign Affairs of Japan is at level 2 for the Chinese mainland (please stop all nonurgent and unnecessary travel). Keio students, faculty, and staff members are in principle prohibited from travelling to China until the danger level is lowered from the current level of 2.

■ Measures when returning to Japan from China. Keio students who have returned to Japan from China within the last two weeks are requested to follow the instructions on the below page and take the appropriate measures.

・Keio University Health Center
About COVID-19 (coronavirus disease)

http://www.hcc.keio.ac.jp/en/infection/coronavirus.html

■ Announcements concerning COVID-19

More detailed information about measures for COVID-19 are posted on the keio.jp portal for Keio students. Please individually check the keio.jp portal together with the below website.

・Keio University homepage [Important Notice] COVID-19 (Coronavirus Disease) (University Response)
https://www.keio.ac.jp/ja/news/2020/2/5/27-67413/