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Recruitment for Scholarships in the AY 2020 Fall Semester (Mita Campus: Students who have Japanese citizenship, etc.)

(→Click here for information for privately financed international students)

Notifications
Information about where to apply for scholarships in the fall sememster was added on September 25, 2020.
Information on Japan Student Services Organization (JASSO) scholarships and the government's "New Study Support System for Higher Education" was added on September 16, 2020.
Information on Recruitment for Scholarships in the Fall Semester was updated on September 1, 2020.



The information relating to scholarships which will recruit in the Fall Semester of the 2020 academic year at Mita Campus can be confirmed from the below link. If you wish to apply, please do so within the specified period after confirming all of the information.

  • This page: includes general information about scholarships. Please confirm here for the latest notifications.
  • Scholarship Information website: offers detailed information, such as application guidelines by scholarship. You can confirm the application deadlines for the various scholarships here.
  • Scholarship Information Guidebook: this is a booklet which will be required when completing scholarship applications. While these are distributed at your affiliated campus, all pages are also shared on the web in a PDF version. Please check detailed information relating to application documents here.



1. Scholarship application process (AY 2020 Fall Semester)

(1) Confirm scholarships actively recruiting

Recruitment at the Mita Campus is planned for the following scholarships in the Fall Semester of the 2020 academic year.

・Keio Gijuku Iji-kai Scholarship
・Donor designated scholarships
・Keio University Scholarship
・Keio University Graduate School Scholarship (Graduate Schools of Letters, Law, and Business and Commerce Only)
・Keio University Degree Completion Scholarship (Fall recruitment)]
・Keio University 150th Anniversary Commemorative Scholarship for Study Abroad
・Keio University Recovery Assistance Scholarship for Victims of the Great East Japan Earthquake
・Loan type scholarships and the "New Study Support System for Higher Education" (tuition reduction + benefit-type scholarships) for which the government/Japan Student Services Organization (JASSO) is recruiting
・Private Organizations and Local Government Scholarships

Application guidelines for scholarships for which students enrolled at "Mita Campus" are eligible are shared regularly at the below website. Please ensure that you confirm the latest information.

[Mita Campus] Scholarship Information (Internal, External, Japan Student Services Organization [JASSO])

<Important>
Application deadlines differ by campus. Please ensure that you check the information for the campus at which you are enrolled. Applications at campuses other than your affiliated campus cannot be accepted.

(2) Submission of application documents

Prepare the required documents after confirming the application guidelines for various scholarships shared on Information of Scholarship Recruitment and → 2. Documents required for applications.
Please submit all documents in "single-sided printing"("Scholarship Information Guidebook" stated that some documents should be submitted in double-sided printing, but please submit in single-sided printing).
Application documents will be accepted by post or at the service desk. Please apply by the specified deadline, following the below procedures. The application method used will not affect the screening process.

[Sending by post]
Applications will be accepted strictly by the specified deadline. Applications cannot be accepted in cases where the documents arrive at the university after the application deadline. Please send the required documents to the following address.
Please ensure that you register the information for the documents sent from the below form after posting them (It is required to register the tracking number. Please also ensure to retain the receipt of shipping for safekeeping.)

* Send to:
2-15-45 Mita, Minato-ku, Tokyo 108-8345
Scholarships and Financial Assistance Group, Office of Student Services, Keio University

* Shipping report form

<Important>
・When sending the documents please use a method which allows tracking such as Letter Pack, Letter Pack Plus, Registered Mail, Express Mail, etc.
・ Please do not fold the documents when you post them. Please use a "square 2 envelope" unless sending by Letter Pack.
・Please write the name of the scholarship you are applying for on the front of the envelope.
・Please ensure that you report that the package has been shipped using the form after sending.

[If using service desk]
Applications will be accepted up until service desk hours on the day of the application deadline specified in the application guidelines for the various scholarships. Applications cannot be accepted if received after the deadline.
From October 5th to October 9th, scholarship application will be acceepted at Global Lounge (First floor, South School Building), the temporary service desk for Scholarships and Financial Assistance.
*During the above period, service desk for Scholarships and Financial Assistance, Office of student services (First basement floor, South School Building) will accept various procedures, inquiries, and consultations other than scholarship application. During periods other than above, scholrship applications and various procedures, inquiries, and consultations about scholarships will be accepted at the service desk for Scholarships and Financial Assistance, Office of student services (First basement floor, South School Building) as usual.

<Important>
・Applications via the service desk will only be available if the campus facilities are open for use. If facilities are not available due to the shutdown of campus facilities, it will not be possible to complete applications at the service desk.
・Availability of facilities differs by campus. Please refer to the Keio University Student Website below on the availability of facilities at Mita Campus.
Keio University Student Website Keio University measures for COVID-19 (for Keio students)

(3) Confirmation of application acceptance status

If the application form you sent has been accepted by the university, the screening status will be indicated as "Screening" on the "Confirm scholarship applications and status for receipt of scholarship payments" screen on the Online Scholarship Application System. If the documents are not indicated as "Screening" despite a number of days having passed since submission and there is no contact from the university office in charge via the Online Scholarship Application System, please inquire to the Scholarships and Financial Assistance Group at the Office of Student Services, Mita Campus.
If you have applied by post, please wait five business days from arrival of the package at the university after ensuring to confirm the delivery status with the delivery company.

*About the Japan Student Services Organization (JASSO) scholarships and the government's "New Study Support System for Higher Education"
Your selection status for JASSO scholarships and the government's "New Study Support System for Higher Education" will not be shown on the Online Scholarship Application System. After submitting the application documents, the documents that are required for the main application to JASSO will be returned to you by the university. If you do not receive these documents a week after submission and you have not received a message to your keio.jp e-mail address, please contact the Scholarship and Financial Assistance Group at the Office of Student Services on Mita Campus.

*Resubmission or correction of incomplete or incorrect documents
If there are missing or incomplete application documents, the section in charge at the university office will indicate that resubmission or correction is required via the Online Scholarship Application System (there will be no e-mail notification of missing or incomplete documents.) Please follow the instructions and resubmit or correct any incomplete or incorrect documents. If the missing or incomplete status remains unresolved, please confirm carefully on the Online Scholarship Application System following application as such applications will be at a disadvantage for the screening.

(4) Screening

Because all scholarships have a quota for recommendations and the numbers accepted, not all applicants will be successful in their applications. Each scholarship has a selection process, and in some cases, students are required to submit an essay or undergo an interview. The timeline from recruitment to the selection of applicants is often quite tight, so if an application is incomplete or contains errors, it may not be considered for selection.

(5) Confirmation of screening results

If your documents have passed the screening and you are eligible for an interview, you will be contacted individually at your keio.jp e-mail address from the university office in charge. If you have been
selected as the candidate to be recommended after passing final screening, "Nominated" will be displayed on the Online Scholarship Application System (at this stage, the selection has not been officially decided). If you have been offically accepted as successful applicants, "Seleced" will be displayed on the Online Scholarship Application System and you can confirm the amount to be transferred. If you are not selected, "Not selected" will be displayed on the Online Scholarship Application System. The screening and decision-making process will not be disclosed.

(6) Selection and payment of scholarship stipend

The stipend will be transferred to the student recipients' bank account if screening is passed. Some scholarships will require the students to carry out the prescribed procedures after the results are announced. Please follow the instructions that are provided.

If the scholarship recipient repeats the previous year, takes a leave of absence, studies abroad, or withdraws from the university, the provision of the scholarship or loan may be terminated, or part of the stipend already received may have to be returned. If any of the above cases apply, the student must swiftly report this to the scholarship section on their campus and follow the prescribed procedures.



2. Documents required for applications

(1) View Scholarship Information Guidebook (faculty/graduate school) PDF, download application form

You can view the PDF of the "Scholarship Information Guidebook" (faculty/graduate school editions) from the below link.
In addition, you can download the prescribed forms needed for applications. Please print and use these as the application documents after downloading the files.
Application method/all form downloads

Please use the below forms instead of the above links for the "Application Form" and "Checklist," however, if you will apply for a scholarship at Mita Campus after the Fall Semester of the 2020 academic year.

<Undergraduate Students>
Application Form [Mita]
Application Form (for Internal Scholarship) [Mita]
Checklist [Mita]

<Graduate Students>
Application Form [Mita]
Application Form (for Internal Scholarship) [Mita]
Checklist [Mita]

* The page numbers stated on the Checklist indicate the applicable pages of the "Scholarship Information Guidebook."
If you have already applied for an Internal, Private Organization or Local Government Scholarship in the Spring Semester, please confirm the "[2nd or more] Self-check" column on the checklist; however, if there are documents which you wish to replace from those submitted for the Spring Semester or if your circumstances have changed, you are requested to resubmit the required documents based on your latest circumstances.

(2) Documents relating to sudden changes in household finances

In the cases that you have changed workplace, position, or have undergone a reduction in salary or been rehired, and as a result your total income for the entire year is not included on the Tax Withholding Certificate, or your household finances have suddenly changed with a drastic reduction in income from what can be confirmed on the previous year's Certificate of Annual Income, you will be required to submit a Certificate of Expected Annual Income or a copy of your three most recent month's pay statements, to give a picture of your latest income status. For more details, refer to p. 43 ③ of the Scholarship Information Guidebook for undergraduates (Japanese version), or p.29 ③ of the guidebook for graduate schools (Japanese version).

In particular, if there has been a major change in your household finances since the Spring Semester of the 2020 academic year (students who completed applications for internal scholarships in the Spring Semester of 2020), you will also be required to submit any documents in your possession which objectively certify a sudden change in household finances (copies of certificates relating to public support, etc.), at the same time as the above documents.

Examples of certificates relating to public support

(3) Documents required for the Japan Student Services Organization (JASSO) scholarships and the government's "New Study Support System for Higher Education"

Please prepare the submission documents according to the following checklists for Japan Student Services Organization (JASSO) scholarships and the government's "New Study Support System for Higher Education."

▶︎ "AY 2020 Fall Semester New Study Support System for Higher Education (recruitment of current students) Checklist" (Japanese Only)
▶︎ "AY 2020 Fall Semester Japan Student Services Organization (JASSO) (loan-type) Checklist <undergraduate students>" (Japanese Only)
▶︎ "AY 2020 Fall Semester Japan Student Services Organization (JASSO) (loan-type) Checklist <graduate students>" (Japanese Only)

For details of the documents that are required for applications, please check the "Keio University Scholarship Information Guidebook" and the "Keio University Graduate School Scholarship Information Guidebook" as well as the "Guide for Loan-type Scholarships" and "Guide for Benefit-type Scholarships" published by the Japan Student Services Organization (JASSO).
*The reference pages listed in the checklists refer to the applicable pages in the "Keio University Scholarship Information Guidebook" and "Keio University Graduate School Scholarship Information Guidebook."

・"Keio University Scholarship Information Guidebook" / "Keio University Graduate School Scholarship Information Guidebook"
Please check the contents of "(1) View Scholarship Information Guidebook (undergraduate/graduate) PDFs, download application forms."
However, please use the aforementioned checklists for the "Japan Student Services Organization (JASSO) Checklist" and "New Study Support System for Higher Education (recruitment of current students)" and not the forms attached to the Scholarship Information Guidebooks.

・ "Guide for Loan-type Scholarships"/"Guide for Benefit-type Scholarships" booklets published by the Japan Student Services Organization (JASSO)
Viewable on the Japan Student Services Organization (JASSO) website. Please download, print out, and use the Scholar Net Draft Entry Form available on the Japan Student Services Organization (JASSO) website when applying. The booklets are also distributed in the Office of Student Services during office hours of the service counters.

<Japan Student Services Organization (JASSO) website>
Guide for Loan-type Scholarships/Scholar Net Draft Entry Form (Japanese Only)
▶︎ Guide for Benefit-Type Scholarships/Scholar Net Draft Entry Form (Japanese Only)

*The "Loan-type Scholarship Confirmation Form and Consent Form on the Handling of Personal Credit Information" and "Benefit-type Scholarship Confirmation Form" cannot be obtained from the Japan Student Services Organization (JASSO) website. If you do not have the booklets to hand and cannot prepare these documents, please submit a document attesting to this fact instead. You will be informed on how to submit the "Loan-type Scholarship Confirmation Form and Consent Form on the Handling of Personal Credit Information" and "Benefit-type Scholarship Confirmation Form" at a later date.

・If you wish to apply to the government's "New Study Support System for Higher Education"
Please download the submission documents concerning the tuition reduction system from the link below.

▶︎ Government's New Study Support System for Higher Education (Japanese Only)

[Important]
・The government's "New Study Support System for Higher Education" is a scheme that offers "tuition reduction" and a "Japan Student Services Organization (JASSO) benefit-type scholarship" as a set. Consequently, if you wish to apply, you will in principle be required to make an application for both "tuition reduction" and the "Japan Student Services Organization (JASSO) benefit-type scholarship." The applications for both the "tuition reduction" and the "Japan Student Services Organization (JASSO) benefit-type scholarship" will be completed by submitting all documents in accordance with the "AY 2020 Fall Semester New Study Support System for Higher Education (recruitment of current students) Checklist."
When making an application by post, in addition to sending a complete set of submission documents, please enclose a "return envelope (Letter Pack Light or Letter Pack Plus)" so that the university can return the required documents for the main application at a later date (make sure that you write out your name and the return address in the address column).
・If you do not submit the Scholar Net Draft Entry Form when you apply, you will not be able to proceed with the subsequent application procedures. Please ensure that the Scholar net Draft Entry Form is complete and without errors when submitting the documents.

If applying for support for sudden changes in household finances for the government's "New Study Support System for Higher Education"

It is necessary to carry out the application procedures within three months of the date that the cause for the sudden change in household finances occurred. If you wish to apply, please contact the e-mail address below. When you do, please write "Japan Student Services Organization (JASSO): Intention to apply for support for sudden changes in household finances" for the e-mail subject, include your "student ID number," "full name," and the "year, month, and day of the sudden changes in your household finances" in addition to the "reason why the sudden changes in household finances occurred."

E-mail: mitashougakukin@info.keio.ac.jp



3. Frequently Asked Questions

Q. As the service desk is currently closed, I do not have the "Keio University Scholarship Information Guidebook"/"Keio University Graduate School Scholarship Information Guidebook" to hand.

A. The Scholarship Information Guidebooks are available online. The various forms that are required are also available for download. Please obtain any forms you do not have to hand from the webpage below:
https://www.students.keio.ac.jp/en/com/scholarships/apply/form.html

Q. Although I have already applied for other scholarships, I would like to amend the contents of the Application Form and Applicant Information Sheet that I submitted at that time.

A. If you would like to revise the contents of an Application Form and Applicant Information Sheet you have already submitted, you will need to print out the finalized versions of these again, and after amending/adding information to the relevant parts in red, send them along with the other application documents.
Additionally, if there has been a change in the financial situation of your household since the time of your first application, you may additionally send required documents based on the latest financial situation of your household.

Q. It takes time to have various certification documents issued due to the impact of COVID-19 (coronavirus disease), and I am unable to prepare all of the designated documents by the deadline.

A. If there are any documents you have been unable to prepare by the deadline, firstly, please submit the documents you have prepared up to then by the deadline. For the missing or incomplete documents, attach an explanation letter (no prescribed format) detailing their contents and the expected dates of submission, and submit them as soon as they are ready. The screening process may be affected or the money transfer delayed depending on the content and submission status of the missing or incomplete documents.

Q. Where can I check the "Announcement of successful applicants"?

A. The announcement can be checked via the Scholarship Application System. You will also be contacted separately regarding JASSO scholarships and the government's "New Study Support System for Higher Education."